[Federal Register Volume 86, Number 232 (Tuesday, December 7, 2021)]
[Notices]
[Pages 69290-69292]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-26430]


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INTERNATIONAL TRADE COMMISSION


Privacy Act of 1974; System of Records

AGENCY: United States International Trade Commission (USITC).

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the United States 
International Trade Commission (USITC or Commission) proposes to add a 
new system of records to collect information related to employee-
submitted requests for reasonable accommodations, including for reasons 
relating to a disability, and employee-submitted requests for religious 
accommodations due to sincerely held religious beliefs, practices, or 
observances. Records contained in this system are collected to: (1) 
Allow the USITC to collect and maintain records on prospective, 
current, and former employees with disabilities who request or receive 
a reasonable accommodation by the USITC; (2) allow the USITC to collect 
and maintain records on prospective, current, and former employees with 
sincerely held religious beliefs, practices, or observances who request 
or receive a religious accommodation by USITC; (3) track and report the 
processing of requests for such accommodations to comply with 
applicable laws and regulations; and (4) preserve and maintain the 
confidentiality of medical and religious information submitted by or on 
behalf of applicants or employees requesting such an accommodation.

DATES: These systems will become effective upon publication in today's 
Federal Register, with the exception of the routine uses that will be 
effective on January 6, 2022. The USITC invites written comments on the 
routine uses and other aspects of this system of records. Submit any 
comments by January 6, 2022.

ADDRESSES: You may submit comments via the Electronic Document Filing 
System (EDIS) at https://edis.usitc.gov. All submissions must include 
the investigation number (MISC-043), along with a physical or 
electronic signature on the cover letter. Any information that you 
provide, including personal information, will be publicly available for 
viewing.

FOR FURTHER INFORMATION CONTACT: Michael O'Rourke, Privacy Officer, 
(202) 708-1390, United States International Trade Commission, 500 E St. 
SW, Washington, DC 20436, at [email protected]. Hearing-impaired 
persons can obtain information on this matter by contacting the 
Commission's TDD terminal on 202-205-1810.

SUPPLEMENTARY INFORMATION: Under the Privacy Act of 1974 (``Privacy 
Act''), 5 U.S.C. 552a, the USITC proposes to add one new system of 
records: ITC-3 (Reasonable and Religious Accommodation Records). The 
USITC is publishing this system of records notice to provide 
information regarding the collection, maintenance, use, and disclosure 
of records relating to employee-submitted requests for reasonable or 
religious accommodations, which may include medical or religious 
information. The USITC invites interested persons to submit comments on 
the actions proposed in this notice.
    As required by subsection 552a(r) of the Privacy Act (5 U.S.C. 
552a(r)), the USITC has provided a report to the Office of Management 
and Budget, the Chair of the Committee on Oversight and Government 
Reform of the House of Representatives, and the Chair of the Committee 
on Homeland Security and Governmental Affairs of the Senate.

SYSTEM NAME AND NUMBER:
    ITC-3, Reasonable and Religious Accommodation Records.

SECURITY CLASSIFICATION:
    Non-classified.

SYSTEM LOCATION:
    The Office of Human Resources, U.S. International Trade Commission, 
500 E Street SW, Washington, DC 20436 maintains the records. Records 
may also be maintained at an additional location for Business 
Continuity Purposes. Duplicate systems may exist, in part, for 
administrative purposes in the office to which the employee is 
assigned.

SYSTEM MANAGER(S):
    Director, Office of Human Resources, U.S. International Trade 
Commission, 500 E Street SW, Washington, DC 20436.

[[Page 69291]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C.1331(a)(1)(A)(iii); 29 U.S.C. 791 
et seq.; 42 U.S.C. 12101 et seq.; 42 U.S.C. 2000e et seq.; 29 CFR part 
1614; Executive Order 13164 (July 28, 2000); Executive Order 13548 
(July 10, 2010); and Executive Order 14043 (Sept. 9, 2021).

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to: (1) Allow the USITC to collect 
and maintain records on prospective, current, and former employees with 
disabilities who request or receive a reasonable accommodation by the 
USITC; (2) allow the USITC to collect and maintain records on 
prospective, current, and former employees with sincerely held 
religious beliefs, practices, or observances who request or receive a 
religious accommodation by USITC; (3) track and report the processing 
of requests for accommodations to comply with applicable laws and 
regulations; and (4) preserve and maintain the confidentiality of 
medical and religious information submitted by or on behalf of 
applicants or employees requesting an accommodation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Prospective, current, and former USITC employees who request or 
receive an accommodation for a disability or a sincerely held religious 
belief, practice, or observance; authorized individuals or 
representatives (e.g., family members or attorneys) who file a request 
for an accommodation on behalf of a prospective, current, or former 
employee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this system include, but are not 
limited to: Name and employment information of employees requesting an 
accommodation; assigned case numbers; requestor's name and contact 
information (if different than the employee who requests an 
accommodation); the date that the request was initiated; information 
concerning the nature of the disability and the need for accommodation, 
including appropriate medical documentation; information concerning the 
nature of the sincerely held religious belief, practice, or observance 
and the need for accommodation, including any appropriate 
documentation; details of the accommodation request, such as: The type 
of accommodation requested, how the requested accommodation would 
assist in job performance, the sources of technical assistance 
consulted in trying to identify alternative reasonable accommodation, 
any additional information provided by the requestor related to the 
processing of the request, and whether the request was approved or 
denied, and whether the accommodation was approved for a trial period; 
and notification(s) to the employee and the employee's supervisor(s) 
regarding the accommodation.

RECORD SOURCE CATEGORIES:
    Subject individuals; subject individuals' supervisors and other 
agency officials with a need to know; related correspondence from 
organizations or persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The USITC may disclose information about covered individuals 
without consent as permitted by the Privacy Act, 5 U.S.C. 552a(b), and 
by USITC General Routine Uses A-C and E-N. See 82 FR 45046, 45066 
(Sept. 27, 2017) for Appendix A: General Routine Uses Applicable to 
More Than One System of Records. The USITC may disclose information in 
this system to any Federal, State, or local agency, organization or 
individual to the extent necessary to obtain information or witness 
cooperation if there is reason to believe the recipient possesses 
information related to the matter. The USITC may disclose information 
to a Federal, State, or local agency to the extent necessary to comply 
with laws governing reporting of communicable diseases. The USITC may 
produce anonymized summary descriptive statistics and analytical 
studies, as a data source for management information, in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The USITC will maintain records in paper and electronic form, 
including on computer databases, all of which are stored in a secure 
location.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The USITC will retrieve records by the following: Prospective, 
current, or former employee name or assigned case number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Reasonable accommodation records are maintained in accordance the 
National Archives and Records Administration's (NARA's) General Records 
Retention Schedule 2.3, Employee Relations Records, and specifically, 
item 20: Reasonable Accommodation Case Files. The USITC will dispose of 
records that have met required retention periods in accordance with 
NARA guidelines and USITC policy and procedures. The USITC will shred 
paper records and remove electronic records in accordance with National 
Institute of Standards and Technology (NIST) guidelines for media 
sanitization.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The USITC has adopted appropriate administrative, technical, and 
physical controls in accordance with the USITC's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals. Access to this system of records 
is limited to persons who have a need to know the information for the 
performance of their official duties.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked throughout the workday and after 
office hours. Only authorized individuals can access the cabinets and 
the rooms in which they are stored. Only authorized individuals with a 
need to know access the electronic records in this system through the 
use of safeguards such as multifactor authentication.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Secretary, U.S. 
International Trade Commission, 500 E Street SW, Washington, DC 20436. 
Individuals must furnish the following information for their records to 
be located and identified:
    1. Full name(s), current address, date and place of birth;
    2. Dates of employment;
    3. Identification of the relevant system of records, if possible;
    4. Description of the record sought; and
    5. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity and access to such 
records, available at 19 CFR 201.22-201.32.

[[Page 69292]]

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures above.

NOTIFICATION PROCEDURES:
    See Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

    By order of the Commission.

    Issued: December 1, 2021.
Lisa Barton,
Secretary to the Commission.
[FR Doc. 2021-26430 Filed 12-6-21; 8:45 am]
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