[Federal Register Volume 86, Number 228 (Wednesday, December 1, 2021)]
[Notices]
[Pages 68291-68292]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-26086]


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OFFICE OF PERSONNEL MANAGEMENT


Privacy Act of 1974; System of Records

AGENCY: Office of Personnel Management.

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Office of 
Personnel Management (``OPM''), proposes to modify an OPM government-
wide system of records, OPM/GOVT-5, Recruiting, Examining, and 
Placement Records, primarily to make clear that records collected and 
generated in the process of onboarding Federal employees but prior to 
their entry-on-duty date are included in this system of records. In 
addition, OPM proposes additional administrative changes to reflect the 
current OPM organization.

DATES: Please submit comments on or before January 3, 2022. This 
modified system of records is effective upon publication.

ADDRESSES: You may submit written comments through the Federal 
Rulemaking Portal: http://www.regulations.gov. All submissions received 
must include the agency name and docket number for this Federal 
Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
Dianna Saxman, Associate Director, Human Resources Solutions, Office of 
Personnel Management at [email protected]. For privacy questions, 
please contact: Kellie Cosgrove Riley, Chief Privacy Officer, Office of 
Personnel Management at 202-360-6065 or [email protected].

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Office of Personnel Management (``OPM''), proposes 
to make certain modifications to the OPM/GOVT-5 Recruiting, Examining, 
and Placement Records system of records pending a comprehensive review 
and update at a later date. The records in this system of records 
include all records submitted by an applicant for Federal employment or 
generated in connection with the application and the onboarding 
process.
    OPM proposes to modify this system of records to add an additional 
category of records: ``m. Records collected or generated in the process 
of onboarding an applicant selected to fill a vacant position, to 
include, for example, vaccination records, proof of citizenship, and 
agency-specific documentation necessary for the onboarding process.'' 
This category of records is being added to clarify that records 
collected or generated in the onboarding process, after applicants have 
been selected but before they are Federal employees, are included in 
this system of records. Once an individual completes the onboarding 
process and is a Federal employee, certain records collected and 
generated in the onboarding process may be included in other systems of 
records. For example, proof of vaccination required by Executive Order 
14043, Requiring Coronavirus Disease 2019 Vaccination for Federal 
Employees, may later be included in the OPM/GOVT-10 Employee Medical 
File Systems Records system of records; and personnel forms completed 
in the onboarding process may later be included in the OPM/GOVT-1 
General Personnel Records system of records.
    In addition to modifying this system of records to add an 
additional category of records, OPM also proposes to modify the 
description of the system location and identification of the system 
manager. Both modifications are being made to reflect organizational 
changes at OPM since the last publication of the OPM/GOVT-5 system of 
records notice.
    OPM has provided a report of this modified system of records to the 
Committee on Oversight and

[[Page 68292]]

Government Reform of the House of Representatives, the Committee on 
Homeland Security and Governmental Affairs of the Senate, and the 
Office of Management and Budget (OMB), pursuant to 5 U.S.C. 552a(r) and 
OMB Circular A-108, ``Federal Agency Responsibilities for Review, 
Reporting, and Publication under the Privacy Act,'' dated December 23, 
2016. This modified system of records will be included in OPM's 
inventory of record systems.

Alexys Stanley,
Regulatory Affairs Analyst.

SYSTEM NAME AND NUMBER:
    Recruiting, Examining, and Placement Records, OPM/GOVT-5.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Human Resources Solutions, Office of Personnel Management, 1900 E 
Street NW, Washington, DC 20415, has government-wide responsibility for 
the records in this system of records. Individual agencies have 
responsibility for the records pertaining to their applicants.

SYSTEM MANAGER(S):
    Associate Director, Human Resources Solutions, U.S. Office of 
Personnel Management, 1900 E Street NW, Room 6H31, Washington, DC 
20415.

CATEGORIES OF RECORDS IN THE SYSTEM:
* * * * *
    m. Records collected or generated in the process of onboarding an 
applicant selected to fill a vacant position, to include, for example, 
vaccination records, proof of citizenship, and agency-specific 
documentation necessary for the onboarding process.
* * * * *

HISTORY:
    61 FR 36919 (July 15, 1996); 65 FR 24731 (April 27, 2000); 71 FR 
35341 (June 19, 2006); 79 FR 16834 (March 26, 2014); 80 FR 74815 
(November 30, 2015).

[FR Doc. 2021-26086 Filed 11-30-21; 8:45 am]
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