[Federal Register Volume 86, Number 159 (Friday, August 20, 2021)]
[Notices]
[Pages 46900-46901]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-17852]


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DEPARTMENT OF STATE

[Public Notice: 11505]


Ninth Summit of the Americas Leaders Meeting

    We are delighted to inform that U.S. cities are invited to present 
proposals to host the concluding week of high-level events and meetings 
of the Ninth Summit of the Americas (Summit) process to occur during 
summer 2022. Over the course of approximately two to five days, the 
United States Government will organize official and informal events, 
bilateral meetings, and media events that Chiefs of State and Heads of 
Government and senior officials of participating governments from the 
Western Hemisphere will attend.
    As many as 10,000 participants, including support staff, security, 
media, and businesspersons may attend. Global media attention will 
focus on the leaders' meeting at the Summit. The President of the 
United States and up to 50 Chiefs of State, Heads of Government, and 
high-level participants from the governments of the Americas, regional 
and global international organizations, and other special guests are 
expected to attend. Each Summit delegation will likely be comprised of 
Cabinet Ministers, Senior Advisors, Security Officers, and members of 
the Foreign Media. The Summit's associated high-level stakeholder 
forums and events, which may include but are not limited to the CEO 
Summit of the Americas, Civil Society Forum, Young Americas Forum, and 
commercial exhibitions, will attract prominent business executives, 
local government and civil society leaders, and youth entrepreneurs 
from around the world. With this many high-profile visitors, security 
will be a major consideration for the selection of the city and 
conference venues. The following meetings could be held during the 
Summit week: (1) Concluding Summit Implementation Review Group (SIRG) 
National Summit Coordinators Plenipotentiaries Meeting--2-3 days, 
approximately 200 delegates; (2) SIRG Ministerial Meeting--1 day, 
approximately 300 delegates; (3) CEO Summit--3 days, approximately 
1,000 to 5,000 attendees; (4) Civil Society Forum--2 days, 
approximately 1,000 to 1,200 attendees; (5) Young Americas Forum--2 
days, approximately 500 to 700 attendees; (6) Summit inaugural ceremony 
and dinner--half day, restricted attendance 1,000 to 3,000 delegates at 
the ceremony, and approximately two groups of 100 to 300 attendees each 
at separate receptions/dinners; (7) Summit Leaders Meeting--1 to 2 
days, restricted in-room attendance up to 300 delegates; approximately 
10,000 delegates in other venues. Additional stakeholder forums, events 
and meetings may take place throughout the week as well. The minimum 
requirements are as follows: An international airport with frequent and 
consistent connections to and from countries in the Western Hemisphere 
(further information about the Summit of the Americas can be found at 
the website for the Ninth Summit of the Americas: 
www.IXSummitAmericas.org, or the Summits of the Americas Secretariat's 
website: www.summit-americas.org); an identified Fixed Based Operator 
(FBO) for private aircraft arrivals/departures and adequate parking 
space for 30 private aircraft; approximately 20,000 hotel room nights 
of international standard including 100 suites for Heads of Government 
and cabinet-level Ministers; Conference facilities for multiple 
meetings; Political, business, and civic support; Local security 
capable of supporting delegates and VIPs.

Preparation of Proposals

    Deadline is September 3, 2021. Proposals must be submitted by email 
as a single PDF from a verified state/territory or municipal government 
email address to [email protected]. Items supporting 
proposals, including additional attachments, videos, or professional 
video presentations of the city and/or convention space, should 
identify complete URLs in the PDF. Questions about the proposal and 
submission process can be directed to [email protected]. 
Questions

[[Page 46901]]

will be responded to in a timely manner. All information in the 
proposal, including quoted prices, must be valid for 60 days after the 
due date. Proposals must have the following sections: (1) One-page 
executive summary of what the city offers. (2) General city 
description: (a) Letter of support from the mayor or city's senior 
elected official(s); (b) letter of support from the state governor; (c) 
letter of support from local civic and business groups; (d) a past 
performance statement which indicates the city's successful experience 
hosting large meetings and events; (e) description of the metropolitan 
area's ties to the Western Hemisphere; and (f) description and 
availability of venues that could be used for large events. (3) Hotel 
availabilities: (a) A list of three and four star hotels in proximity 
to the proposed primary venues including facility amenities such as 
high-speed wireless internet access, cell phone coverage for large 
groups, restaurants, and accommodations for VIPs; (4) Primary event 
venue facilities: (a) Catering, audio-visual, perimeter security, on-
site maintenance, management, medical, cell phone coverage for large 
groups, and high speed internet access, including the relevant pricing 
schedule for internet provision within the primary event venue and a 
description of the agility of internet bandwidth infrastructure, 
including whether unencumbered connections are possible and including 
detail on any broadcast fiber connectivity between the primary venue 
and a major teleport; (b) dedicated entrance for Summit delegates, if 
any; (c) meeting rooms; (d) transportation between hotels and 
conference facilities; and (e) spreadsheet indicating costs and 
availabilities of primary event venues for timeframe indicated; within. 
Please address the following questions:
    How will the city provide security for the delegates and VIPs 
including the U.S. President? Only the U.S. President and other Chiefs 
of State and Heads of Government will have United States Secret Service 
(USSS) protective details. Each will be eligible to receive a 
protective detail that include a vehicle package, the size of which is 
determined by threat level. The Secretary of State has 24/7 Diplomatic 
Security Service (DS) protection. Heads of Delegations who are not 
Chiefs of State or Heads of Government would NOT receive USSS 
protection, but, based on a threat assessment, might be eligible for DS 
protection. Local Police Departments (PD) normally provide route, 
motorcade, and intelligence support to the USSS. Local PDs historically 
have the lead responsibility for providing crowd control, demonstration 
control and riot response. If required, will the city block off streets 
around the conference venue and hotels for Heads of State and 
Government? The conference facility would have tight perimeter and 
access controls. Security arrangements for hotels are based on threat 
information relating to the Heads of State and Government and will be 
determined on a case-by-case basis by the USSS and Local PD. Not every 
hotel would necessarily have total perimeter controls. Conversely, a 
central hotel might meet criteria for closed streets and public access.
    How will the city fund the extra security required for this 
conference? Cities that bid on such events must take into account and 
budget for the extensive costs of Security and Public Safety, as that 
responsibility lies solely with the host city. The USSS and DS do not 
reimburse local police for costs of supporting visiting foreign 
dignitaries. Some cities in the past have been able to obtain funding 
to offset security costs through Congress when requests for funding 
support have been initiated by their congressional representatives. 
This event would likely receive a Department of Homeland Security, 
Special Event Activity Report (SEAR) Level One. It could possibly 
receive designation as a National Security Special Event (NSSE), which 
may not be determined until approximately one year or less prior to the 
event. The SEAR and NSSE designations are made based on certain 
criteria by either the DHS Special Event Working Group or the NSSE 
Working Group (Interagency Security groups that use methodology to 
determine an event's rating.) Neither designation provides funding to 
local public safety agencies, but the ultimate SEAR level and, if 
applicable, NSSE designation, does outline the level of support that 
Federal agencies can provide.
    What public safety infrastructure is available? Address the 
following: (1) Police: (a) Special operations capabilities; (b) VIP 
protection; (c) riot and crowd control response to incidents; (d) 
explosive detection and disposal; (e) traffic controls; (f) 
Intelligence Division; (g) mutual aid agreements/memorandum of 
understanding with surrounding jurisdictions/state police; (h) 
communication center and procedures; and (i) current emergency plan. 
(2) Fire/emergency medical service: (a) Chemical Biological 
Radiological and Nuclear detection/procedures; (b) first responders; 
(c) equipment/training and trained staff on hand. (3) Emergency 
Management: (a) Mass casualty; (b) terrorist attack; and (c) natural 
disaster. (4) Emergency Facilities: (a) Hospital/Medical Centers; (b) 
emergency backup communications; (c) emergency supplies; and (d) 
evacuation plans. (5) Public health: (a) measures used to mitigate the 
spread of viruses; (b) protocols for responding to outbreaks.

Kevin E. Bryant,
Deputy Director, Office of Directives Management, U.S. Department of 
State.
[FR Doc. 2021-17852 Filed 8-19-21; 8:45 am]
BILLING CODE 4710-29-P