[Federal Register Volume 86, Number 88 (Monday, May 10, 2021)]
[Notices]
[Pages 24895-24896]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-09669]


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DEPARTMENT OF LABOR

[Docket No. DOL-2021-09669]


Privacy Act of 1974; System of Records

AGENCY: Transition Assistance Program, Veterans' Training and 
Employment Service, Department of Labor.

ACTION: Notice of a new system of records.

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SUMMARY: Employment Navigators will be located on-site at specific 
military installations. Their primary duty is to assist transitioning 
service members by finding suitable employment before the transition to 
the civilian workforce occurs. This can be done directly, or with 
assistance from an approved Veterans' Employment and Training Service 
(VETS) partner entity. A cloud-based case management system is required 
to collect certain key data elements, including personally identifiable 
(PII) information, for the purposes of employment outcome analysis and 
return on investment calculations. Because of the nature of geographic 
spread of Employment Navigators, Transition Assistance Program (TAP) 
partners, and VETS staff, a cloud-based data entry and reporting system 
must be available to all users wherever internet access is available. 
The PII will be matched with external data sources, such as the 
National Directory of New Hires, to produce validated employment 
outcomes, as well as reducing burden on Employment Navigators to 
conduct follow-up assessments with services members or veterans.

DATES: This System of Records Notice (SORN) is effective upon its 
publication in today's Federal Register with the exception of the 
routine uses. The new routine uses will not be effective until June 9, 
2021 pending public comment. Comments on the new routine uses or other 
aspects of the SORN must be submitted on or before June 9, 2021.

ADDRESSES: Submit your comments by one of the following methods:
    Electronic Comments: Comments may be sent via email to SORN 
[email protected]. Mail: Address written submissions (including thumb 
drive and CD-ROM submissions) to U.S. DOL, VETS, and Attn: Luke Murren, 
200 Constitution Avenue NW, Suite 2-1212, and Washington, DC 20210. 
Instructions: Please submit only one copy of your comments by only one 
method. All submissions must include the agency's name and the Docket 
Number DOL-2021-09669. Please be advised that comments received will 
become a matter of public record and will be posted without change to 
http://www.regulations.gov, including any personal information 
provided. Comments that are mailed must be received by the date 
indicated for consideration.
    Docket: For access to the docket to read background documents or 
comments, go to the Federal e-Rulemaking Portal at http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Request for additional information 
should be submitted to the email and physical address Electronic 
Comments: Comments may be sent via email to [email protected] 
attention Luke Murren. Mail: Address written submissions to U.S. DOL, 
VETS, and Attn: Luke Murren, 200 Constitution Avenue NW, Suite 2-1212, 
and Washington, DC 20210. You may also contact Luke Murren at his work 
number 202-693-4711 for additional information.

SUPPLEMENTARY INFORMATION: The proposed system will be vital to 
safeguarding the information collected while receiving services from an 
Employment Navigator, or approved partner. This is a new DOL data 
collection system.

SYSTEM NAME AND NUMBER:
    Employment Navigator Case Management System; DOL/VETS-7

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Primary location: Offices in various components within the U.S. 
Department of Labor, at the Frances Perkins Building, 200 Constitution 
Avenue NW, Washington, DC 20210, or other Department offices. 
Additionally, duplicate versions of some or all system information may 
also be at satellite locations where VETS has granted direct access to 
support VETS operations, system backup, emergency preparedness, and/or 
continuity of operations. To determine the location of particular 
program records, contact the system manager, listed in section ``SYSTEM 
MANAGER'' below.

SYSTEM MANAGER(S):
    VETS Information Technology Director, U.S. Department of Labor/
Veterans' Employment and Training Service (VETS), 200 Constitution Ave. 
NW, Room S-1212, Washington, DC 20210, Work: (202) 693-4712.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Defense Manpower Data Center Data Base, November 23, 2011, 76 FR 
72391; 38 U.S.C. 4102, Job Counseling, Training, and Placement Service 
for Veterans; and 10 U.S.C. 1142, Pre-separation Counselling; E.O. 
9397. And pursuant to 10 U.S. Code Sec.  1144 Employment assistance, 
job training assistance, and other transitional services: Department of 
Labor. The above referenced section requires DOL to ``establish and 
maintain a program to furnish counseling, assistance in identifying 
employment and training opportunities, help in obtaining such 
employment and training, and other related information and services to 
members of the armed forces under the jurisdiction of the Secretary 
concerned who are being separated from active duty and the spouses of 
such members.'' However, there is currently no way to measure the 
effectiveness or capture best practices of this requirement. Congress 
and the Office of Management and Budget have mentioned a great desire 
for DOL to be able to provide return-on-investment performance metrics 
for this program requirement. This requires analyzing data pertaining 
to all transitioning service members. The Department of Defense 
maintains this dataset, and will share the information with DOL through 
an established Memorandum of Understanding.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the proposed system is to enable transitioning 
service members and recently separated veterans' assistance in finding 
the best-fit career as quickly as possible. The system will allow 
Employment Navigators and partners to capture necessary information for 
DOL to conduct employment outcome analysis. The case management/
reporting system should have three separate functions, with three 
separate roles assigned to users. The first module will allow for 
Employment Navigators to enter individual record data for each 
participant (transitioning service member) into the system. This 
information will be personal characteristics, services offered, and/or 
referral information. The second module will be accessible by TAP 
partner entities who will provide information on services they 
provided, and outcomes such as job placements, occupation employed in, 
and wages

[[Page 24896]]

earned at start of employment. The last module will be accessible by 
internal DOL/VETS staff who wish to extract data entered in the first 
two modules mentioned above. DOL staff should be able to view logs of 
data entered in the system, create a data extract, and view canned 
reports created from either module.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Exiting service members participating in the United States 
Department of Defense (DOD) Pre-separation Counseling of the Transition 
Assistance Program (TAP) who complete documentation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data securely stored in the system will include personal 
characteristics, various services received from Employment Navigators 
and/or TAP partners, employment outcome data, and PII required to match 
to NDNH for employment status and earnings.

RECORD SOURCE CATEGORIES:
    Data stored in this system include those captured by Employment 
Navigators and/or TAP partner entities at the time of service. 
Additional employment and earnings data will come from the NDNH.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Each record maintained in the system will represent one 
transitioning service member/recently separated veteran. Routine uses 
for Employment Navigators and Tap partners include data entry for 
services received, and employment outcomes. DOL staff will utilize the 
system for outcome analysis, research and return on investment 
calculations.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records will be stored electronically in a secure environment.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Retrieval of records will only be conducted by DOL staff and 
approved contractors who pass a data sensitivity training module. 
Retrieval and analysis will be done according to: rank, military 
branch, military occupation specialty, employment status, quarterly 
earnings, and/or length of military service.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained indefinitely.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The system will require a username and password for all users. The 
system will also feature cloud-based security protocols, and servers 
will be located in a secure physical location.

RECORD ACCESS PROCEDURES:
    A request for access should be mailed or emailed to the system 
manager.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be mailed or emailed to the system 
manager.

NOTIFICATION PROCEDURES:
    Inquiry requests should be mailed or emailed to the system manager.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    A 60-day notice has been published to the Federal Register, and is 
available to be viewed here: https://www.federalregister.gov/documents/2020/07/29/2020-16378/agency-information-collection-activities-comment-request.

Rachana Desai Martin,
Senior Agency Official for Privacy, Deputy Assistant Secretary for 
Policy, Office of the Assistant Secretary for Administration and 
Management, Department of Labor.
[FR Doc. 2021-09669 Filed 5-7-21; 8:45 am]
BILLING CODE 4510-79-P