[Federal Register Volume 86, Number 79 (Tuesday, April 27, 2021)]
[Notices]
[Pages 22205-22207]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-08669]


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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY:  Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records, entitled 
BGFRS-27, ``FRB--Performance Management Program Records,'' which the 
Board proposes to rename BGFRS-27, ``FRB--Performance Records.'' BGFRS-
27 includes performance appraisals, attachments and supporting 
documentation related to performance including feedback from various 
sources.

DATES: Comments must be received on or before May 27, 2021. This new 
system of records will become effective May 27, 2021, without further 
notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-27 ``FRB--
Performance Management Program Records,'' by any of the following 
methods:
     Agency Website: https://www.federalreserve.gov. Follow the 
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
     Email: [email protected]. Include SORN name 
and number in the subject line of the message.
     Fax: (202) 452-3819 or (202) 452-3102.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.

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    All public comments will be made available on the Board's website 
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as 
submitted, unless modified for technical reasons or to remove sensitive 
personally identifiable information. Public comments may also be viewed 
electronically or in paper in Room 146, 1709 New York Avenue NW, 
Washington, DC 20006, between 9:00 a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: David B. Husband, Counsel, (202) 530-
6270, or [email protected]; Legal Division, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.

SUPPLEMENTARY INFORMATION: The Board is updating this system of records 
to reflect the transition to a cloud-based application for storing and 
managing the records. The Board is taking the opportunity to identify 
additional sources of information being collected, update the category 
of records in the system, clarify that only final performance 
appraisals are retained under the retention schedule, reflect 
additional detail on the management of the system, and rename the 
system. Accordingly, the Board is updating the system location, the 
system manager, the categories of records in the system, the record 
source categories, the policies and practices for the retention of 
records, and the administrative and physical safeguards sections. The 
Board is also updating the ``Routine Uses'' section to add a link to 
the Board's general routine uses and is amending the system-specific 
routine use to specify that only information regarding employee awards 
may be released to organizations that grant or publicize employee 
awards.
    The Board is also making technical changes to BGFRS-27 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board has made technical corrections and non-substantive language 
revisions to the following categories: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures,'' and 
``Notification Procedures.'' The Board has also created the following 
new fields: ``Security Classification'' and ``History.''

SYSTEM NAME AND NUMBER:
    BGFRS-27 ``FRB--Performance Records''.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW, Washington, DC 20551. The Human Resources 
Function of the Management Division maintains final performance 
appraisals. Divisions may retain copies and other performance-related 
documents.

SYSTEM MANAGER(S):
    Lewis Andrews, Sr. Manager--HR Analytics, Systems, and Operations, 
Human Resources, Management Division, Board of Governors of the Federal 
Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 
20551, (202) 452-3082, or [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained to assist the Board in 
administering its personnel functions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past and present Board employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains performance appraisal documents, and feedback 
from other sources, and attachments (e.g., supporting documentation 
related to performance).

RECORD SOURCE CATEGORIES:
    Information is provided by the individual to whom the record 
pertains, the individual's manager(s), and other individuals with 
knowledge of the individual's performance including individuals that 
the individual to whom the records pertains identifies as a source of 
additional feedback.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, E, F, G, H, I, and J apply to this 
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 
FR 43872 at 43873-74 (August 28, 2018). Records may also be used to 
disclose information regarding employee awards to public and private 
organizations, including news media, which grant or publicize employee 
awards.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records are stored offsite or onsite in locked filing 
cabinets. Electronic records are stored in the Board's record-keeping 
solution, a background investigations system, a secure file server, or 
in the online system, depending on the age and nature of the record.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records can be retrieved by the names of the individuals on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Final performance appraisals are retained for a period of ten years 
or longer as needed for business purposes.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are stored offsite or onsite in locked file cabinets. 
Electronic files are stored on secure servers. The system has the 
ability to track individual user actions within the system. The audit 
and accountability controls are based on NIST and Board standards 
which, in turn, are based on applicable laws and regulations. The 
controls assist in detecting security violations and performance or 
other issues in the system. Access to the system is restricted to 
authorized users within the Board who require access for official 
business purposes. Users are classified into different roles and common 
access and usage rights are established for each role. User roles are 
used to delineate between the different types of access requirements 
such that users are restricted to data that is required in the 
performance of their duties. Periodic assessments and reviews are 
conducted to determine whether users still require access, have the 
appropriate role, and whether there have been any unauthorized changes.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) Contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.

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    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    You may submit your Privacy Act request to the--Secretary of the 
Board, Board of Governors of the Federal Reserve System, 20th Street 
and Constitution Avenue NW, Washington, DC 20551.
    You may also submit your Privacy Act request electronically through 
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) Provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or complete; and (5) unless you have already done so 
in a related Privacy Act request for access or amendment, provide the 
necessary information to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This SORN was previously published in the Federal Register at 73 FR 
24984 at 25005 (May 6, 2008). The SORN was also amended to incorporate 
two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

    Board of Governors of the Federal Reserve System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2021-08669 Filed 4-26-21; 8:45 am]
BILLING CODE 6210-01-P