[Federal Register Volume 86, Number 12 (Thursday, January 21, 2021)]
[Notices]
[Pages 6340-6343]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-01142]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Proposed Information Collection Activity; Monitoring and 
Compliance for Office of Refugee Resettlement Care Provider Facilities 
(New Collection)

AGENCY: Office of Refugee Resettlement, Administration for Children and 
Families, Department of Health and Human Services.

ACTION: Request for public comment.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for 
Children and Families (ACF), U.S. Department of Health and Human 
Services (HHS), is inviting public comments on the proposed collection. 
The request consists of several forms that allow the Unaccompanied 
Alien Children (UAC) Program to monitor its care provider facilities 
for compliance with federal and state laws and regulations, licensing 
and accreditation standards, ORR policies and procedures, and child 
welfare standards.

[[Page 6341]]


DATES: Comments due within 60 days of publication. In compliance with 
the requirements of Section 3506(c)(2)(A) of the Paperwork Reduction 
Act of 1995, ACF is soliciting public comment on the specific aspects 
of the information collection described in this notice.

ADDRESSES: Copies of the proposed collection of information can be 
obtained and comments may be forwarded by emailing 
[email protected]. Alternatively, copies can also be obtained 
by writing to the Administration for Children and Families, Office of 
Planning, Research and Evaluation (OPRE), 330 C Street SW, Washington, 
DC 20201, Attn: ACF Reports Clearance Officer. All requests, emailed or 
written, should be identified by the title of the information 
collection.

SUPPLEMENTARY INFORMATION:

Description

    The components of this information request include:
    1. Corrective Action Report (Form M-1): This instrument is used by 
ORR Monitoring Team staff (includes federal and contractor staff), ORR 
Federal Field Specialists, and ORR Project Officers to document care 
provider non-compliance with minimum standards for the care and timely 
release of UAC; federal and state laws and regulations; licensing 
standards; ORR policies and procedures; and child welfare standards. 
Care providers respond to each corrective action cited by ORR staff by 
entering a detail corrective action plan into the instrument and 
attaching any relevant supporting documents. Then, ORR staff document 
when each corrective action plan is completed to ORR's satisfaction and 
enter a final determination.
    2. FFS Compliance and Safety Site Visit Report (Form M-3A): This 
instrument is used by ORR Federal Field Specialists to document site 
visit observations and interview responses.
    3. Out-of-Network Site Visit Report (Form M-3B): This instrument is 
used by ORR Federal Field Specialists to document site visit 
observations and interview responses for out-of-network providers.

Checklists for a Child-Friendly Environment

    These instruments are used by care providers on a voluntary basis 
to help ensure compliance with ORR policies and procedures related to 
maintaining a safe, child-friendly environment. ORR may also ask care 
providers to complete the checklist prior to a site visit.
    4. Checklist for a Child-Friendly Environment--Care Provider 
Facility (Form M-4A)
    5. Checklist for a Child-Friendly Environment--Individual Foster 
Home (Form M-4B)

Incident Reviews

    These instruments are used by ORR care provider staff to provide 
information to ORR on allegations of sexual abuse or sexual harassment 
that occurred in ORR care that were investigated by local child 
protective services, state licensing, local law enforcement, the HHS 
Office of the Inspector General, and/or the Federal Bureau of 
Investigation. Care providers submit the instrument to ORR's Prevention 
of Sexual Abuse Team for review. Incident reviews help ensure that care 
providers have appropriate protective measures in place to prevent a 
similar incident from occurring again.
    6. UAC Incident Review (Form M-5A): This instrument is completed 
for allegations of sexual abuse or sexual harassment that occurred in 
ORR care between two children.
    7. Adult Incident Review (Form M-5B): This instrument is completed 
for allegations of sexual abuse or sexual harassment that occurred in 
ORR care between a child and an adult.

Monitoring Notes

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) to compile comprehensive notes and 
information related to biennial monitoring visits. There are separate 
instruments tailored specifically for monitoring of long term foster 
care (LTFC) programs and/or remote monitoring visits.
    8. Monitoring Notes (Form M-6A)
    9. Remote Monitoring Notes (Form M-6B)
    10. Long Term Foster Care Monitoring Notes (Form M-6C)
    11. Long Term Foster Care Remote Monitoring Notes (Form M-6D)

Site Visit Guides

    These instruments are completed by care provider staff as part of 
the pre-monitoring process for biennial site visits and provide ORR 
Monitoring Team staff with information and supporting documents related 
to the overall functioning and oversight of the care provider program. 
There are separate instruments tailored specifically for monitoring of 
LTFC programs, home study and post-release (HS/PRS) service providers, 
and/or voluntary agencies (primary grantees for LTFC and transitional 
foster care sub-grantees).
    12. Site Visit Guide (Form M-7A)
    13. Remote Monitoring Site Visit Guide (Form M-7B)
    14. Long Term Foster Care Site Visit Guide (Form M-7C)
    15. Long Term Foster Care Remote Site Visit Guide (Form M-7D)
    16. Home Study and Post-Release Services Site Visit Guide (Form M-
7E)
    17. Voluntary Agency Site Visit Guide (Form M-7F)

Case File Checklists

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to document 
care provider compliance with ORR policies and procedures related to 
case file maintenance. There are separate instruments tailored 
specifically for monitoring of LTFC programs, and HS/PRS providers, 
plus an addendum for secure and staff secure programs.
    18. UAC Case File Checklist (Form M-8A)
    19. Long Term Foster Care Case File Checklist (Form M-8B)
    20. Home Study and Post-Release Services Case File Checklist (Form 
M-8C)
    21. Secure and Staff Secure Addendum to Case File Checklist (Form 
M-8D)

On Site Monitoring Checklists

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) to document their findings during the 
walkthrough portion of biennial site visits. There are separate 
instruments tailored specifically for monitoring of foster homes and 
PRS home observations.
    22. On Site Monitoring Checklist (Form M-9A)
    23. Foster Home On Site Monitoring Checklist (Form M-9B)
    24. Post-Release Services Home Observation (Form M-9C)

Personnel File Checklists

    These instruments are completed by care provider staff and ORR 
Monitoring Team staff (includes federal and contractor staff) during 
biennial site visits to ensure that programs are meeting ORR policies 
and procedures related to the maintenance of personnel files. There are 
separate instruments tailored specifically for HS/PRS provider files 
and LTFC parent files.
    25. Personnel File Checklist (Form M-10A)
    26. Supplement to Personnel File Checklist (Form M-10B)
    27. Home Study and Post-Release Services Personnel File Checklist 
(Form M-10C)
    28. Long Term Foster Care Foster Parent Checklist (Form M-10D)

[[Page 6342]]

Program Staff Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from various care provider program staff.
    29. Program Director Questionnaire (Form M-11A)
    30. Long Term Foster Care Program Director Questionnaire (Form M-
11B)
    31. Clinician Questionnaire (Form M-11C)
    32. Long Term Foster Care Clinician Questionnaire (Form M-11D)
    33. Case Manager Questionnaire (Form M-11E)
    34. Long Term Foster Care Case Manager Questionnaire (Form M-11F)
    35. Education Staff Questionnaire (Form M-11G)
    36. Long Term Foster Care Education Questionnaire (Form M-11H)
    37. Medical Coordinator Questionnaire (Form M-11I)
    38. Youth Care Worker Questionnaire (Form M-11J)
    39. Prevention of Sexual Abuse Compliance Manager Staff 
Questionnaire (Form M-11K)
    40. Secure Detention Officer Questionnaire (Form M-11L)
    41. Long Term Foster Care Home Finder Questionnaire (Form M-11M)
    42. Long Term Foster Care Independent Living Life Skills Staff 
Questionnaire (Form M-11N)
    43. Long Term Foster Care Foster Parent Questionnaire (Form M-11O)

Child Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from UAC.
    44. UAC Questionnaire--Ages 6-12 Years Old (Form M-12A)
    45. UAC Questionnaire--Ages 13 and Older (Form M-12B)
    46. Long Term Foster Care Client Questionnaire (Form M-12C)
    47. Secure Client Questionnaire (Form M-12D)

Service Provider Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from various service providers.
    48. Home Study and Post-Release Services Director Questionnaire 
(Form M-11A)
    49. Home Study and Post-Release Services Caseworker Questionnaire 
(Form M-13B)
    50. Legal Service Provider Questionnaire (Form M-13C)
    51. Long Term Foster Care Legal Service Provider Questionnaire 
(Form M-13D)
    52. Case Coordinator Questionnaire (Form M-13E)

Monitoring Visit Planning

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) to plan and track biennial site visits 
for each fiscal year. These forms will be housed in ORR's new database, 
UAC Path.
    53. Monitoring Visit (Form M-14)
    54. Monitoring Schedule (Form M-15)
    Respondents: ORR grantee and contractor staff, foster parents, and 
UAC.

Annual Burden Estimates

                          Estimated Burden Hours and Opportunity Costs for Respondents
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                                                                  Annual  number
                                                  Annual  number   of  responses      Average      Annual total
          Information collection title                  of              per        burden hours    burden hours
                                                    respondents     respondent     per response
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Corrective Action Report (Form M-1).............             216             0.5            5.00          540.00
FFS Compliance and Safety Site Visit Report                  216            12.0            1.00        2,592.00
 (Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B)....              24             5.0            1.00          120.00
Checklist for a Child-Friendly Environment (Form             216            12.0            0.25          648.00
 M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)...........             216             0.3            1.50           97.20
Site Visit and Remote Monitoring Site Visit                   93             1.0           12.00        1,116.00
 Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site               15             1.0            6.00           90.00
 Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E).............              30             1.0            6.00          180.00
Voluntary Agency Site Visit Guide (Form M-7F)...               5             1.0            8.00           40.00
UAC Case File Checklist (Form M-8A).............              93             5.0            1.00          465.00
Long Term Foster Care File Checklist (Form M-8B)              15             5.0            1.00           75.00
Home Study and Post-Release Services Case File                30             5.0            1.00          150.00
 Checklist (Form M-8C)..........................
Secure and Staff Secure Addendum to Case File                  4             5.0            1.00           20.00
 Checklist (Form M-8D)..........................
Program Staff Questionnaires (Form M-11A-K).....             756             1.0            1.00          756.00
Secure Detention Officer Questionnaire (Form M-                1             1.0            1.00            1.00
 11L)...........................................
Long Term Foster Care Home Finder Questionnaire               15             1.0            1.00           15.00
 (Form M-11M)...................................
Long Term Foster Care Independent Living Life                 15             1.0            1.00           15.00
 Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent                           30             1.0            0.75           22.50
 Questionnaire (form M-11O).....................
UAC Questionnaires (Forms M-12A-B)..............             460             1.0            0.50          230.00
Long Term Foster Care Client Questionnaire (M-                75             1.0            0.50           37.50
 12C)...........................................
Secure Client Questionnaire (Form M-12D)........               5             1.0            0.50            2.50
Home Study and Post-Release Services Director                 30             1.0            1.00           30.00
 Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker               90             1.0            1.00           90.00
 Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M-                 93             1.0            1.00           93.00
 13C)...........................................
Long Term Foster Care Legal Service Provider                  15             1.0            0.75           11.25
 Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E).....             108             1.0            1.00          108.00
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total:........  ..............  ..............  ..............        7,544.95
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[[Page 6343]]


                      Estimated Burden Hours and Opportunity Costs for Contractor Monitors
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                                                                  Annual  number
                                                  Annual  number   of  responses      Average      Annual total
          Information collection title                  of              per        burden hours    burden hours
                                                    respondents     respondent     per response
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Corrective Action Report (Form M-1).............               4            25.0           22.00        2,200.00
Monitoring and Remote Monitoring Notes (Forms M-               4             7.0           12.00          336.00
 6A to M-6B)....................................
LTFC Monitoring and LTFC Remote Monitoring Notes               4             1.0           12.00           48.00
 (Forms M-6C to M-6D)...........................
Site Visit and Remote Monitoring Site Visit                    4             7.0           28.00          784.00
 Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site                4             1.0           21.00           84.00
 Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E).............               4             2.0           21.00          168.00
Voluntary Agency Site Visit Guide (Form M-7F)...               4             0.0           28.00            0.00
UAC Case File Checklist (Form M-8A).............               4            33.0            6.00          792.00
Long Term Foster Care File Checklist (Form M-8B)               4             5.0            3.00           60.00
Home Study and Post-Release Services Case File                 4            11.0            1.00           44.00
 Checklist (Form M-8C)..........................
Secure and Staff Secure Addendum to Case File                  4             1.0            1.00            4.00
 Checklist (Form M-8D)..........................
On Site Monitoring Checklist (Form M-9A)........               4             7.0            4.00          112.00
Foster Home On Site Monitoring Checklist (Form M-              4             2.0            0.50            4.00
 9B)............................................
Post-Release Services Home Observation (Form M-                4             4.0            0.50            8.00
 9C)............................................
Personnel File Checklist (Form M-10A)...........               4            31.0            1.00          124.00
Supplement to Personnel File Checklist (Form M-                4            54.0            1.00          216.00
 10B)...........................................
Home Study and Post-Release Services Personnel                 4             6.0            1.00           24.00
 File Checklist (Form M-10C)....................
Long Term Foster Care Foster Parent Checklist                  4             2.0            0.50            4.00
 (Form M-10D)...................................
Program Staff Questionnaires (Form M-11A-K).....               4            54.0            1.00          216.00
Secure Detention Officer Questionnaire (Form M-                4             0.1            1.00            0.40
 11L)...........................................
Long Term Foster Care Home Finder Questionnaire                4             1.0            1.00            4.00
 (Form M-11M)...................................
Long Term Foster Care Independent Living Life                  4             1.0            1.00            4.00
 Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent                            4             2.0            0.75            6.00
 Questionnaire (form M-11O).....................
UAC Questionnaires (Forms M-12A-B)..............               4            33.0            0.50           66.00
Long Term Foster Care Client Questionnaire (M-                 4             5.0            0.50           10.00
 12C)...........................................
Secure Client Questionnaire (Form M-12D)........               4             0.4            0.50            0.80
Home Study and Post-Release Services Director                  4             2.0            0.50            4.00
 Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker                4             6.0            1.00           24.00
 Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M-                  4             7.0            1.00           28.00
 13C)...........................................
Long Term Foster Care Legal Service Provider                   4             1.0            0.75            3.00
 Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E).....               4             8.0            1.00           32.00
Monitoring Visit (Form M-14)....................               4             8.0            0.50           16.00
Monitoring Schedule (Form M-15).................               4             0.3            0.33            0.40
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total:........  ..............  ..............  ..............           5,427
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    Comments: The Department specifically requests comments on (a) 
whether the proposed collection of information is necessary for the 
proper performance of the functions of the agency, including whether 
the information shall have practical utility; (b) the accuracy of the 
agency's estimate of the burden of the proposed collection of 
information; (c) the quality, utility, and clarity of the information 
to be collected; and (d) ways to minimize the burden of the collection 
of information on respondents, including through the use of automated 
collection techniques or other forms of information technology. 
Consideration will be given to comments and suggestions submitted 
within 60 days of this publication.

    Authority:  6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno 
Settlement Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-01142 Filed 1-19-21; 8:45 am]
BILLING CODE 4184-45-P