[Federal Register Volume 85, Number 231 (Tuesday, December 1, 2020)]
[Notices]
[Pages 77213-77215]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-26430]


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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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[[Page 77214]]

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records, entitled 
BGFRS-33, ``FRB--Telephone Call Detail Records'' to reflect changes in 
the format, location, and source of its wireless phone records. The 
Board also proposes to rename the system of records BGFRS-33, ``FRB--
Wired and Wireless Telephone Records,'' as it stores information on the 
use of Board telephones, both wired and wireless.

DATES: Comments must be received on or before December 31, 2020. This 
modified system of records will become effective December 31, 2020, 
without further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-33: ``FRB--
Wired and Wireless Telephone Records'', by any of the following 
methods:
     Agency Website: https://www.federalreserve.gov. Follow the 
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
     Email: [email protected]. Include SORN name 
and number in the subject line of the message.
     Fax: (202) 452-3819 or (202) 452-3102.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.
    All public comments will be made available on the Board's website 
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as 
submitted, unless modified for technical reasons or to remove sensitive 
personally identifiable information. Public comments may also be viewed 
electronically or in paper in Room 146, 1709 New York Avenue NW, 
Washington, DC 20006, between 9:00 a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: David B. Husband, Counsel, (202) 530-
6270, or [email protected]; Legal Division, Board of Governors of 
the Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington DC 20551.

SUPPLEMENTARY INFORMATION: The Board is modifying this system of 
records to reflect changes in the format, location, and source of its 
wireless phone records. The Board previously received wireless phone 
records from the vendors in paper copy and, after reviewing the 
records, transferred them to off-site storage. The Board now receives 
wireless phone records electronically, from both vendors and, in some 
cases, the devices themselves, and retains the electronic copy. 
Accordingly, the Board is amending the system name to reflect that the 
scope of the records stored in this system includes both wired and 
wireless phone records. The Board is also updating the system managers, 
adding context on the use of the records, and delineating that both 
wired and wireless phone records are included in the records.
    To reflect these changes, the Board has updated the sections on 
system location, system manager, and the purposes of the system. The 
Board has also updated the categories of individuals covered by the 
system, the categories of records in the system, the record source 
categories, the policies and practices for retrieval, and the 
administrative, physical, and technical safeguards sections. Finally, 
the Board has updated the routine uses section to include a link to the 
Board's general routine uses. The Board is not amending or establishing 
any routine uses.
    The Board is also making technical changes to BGFRS-33 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board has made technical corrections and non-substantive language 
revisions to the following sections: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures,'' and 
``Notification Procedures.'' The Board has also created the following 
new sections: ``Security Classification'' and ``History.''

SYSTEM NAME AND NUMBER:
    BGFRS-33 ``FRB--Telephone Call Detail Records.''

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW, Washington, DC 20551. The vendors are the 
original sources of the wireless and wired phone records, which the 
Board retains in its files or an offsite facility.

SYSTEM MANAGER(S):
    The managers for this system of records are located at the Board's 
central offices: Board of Governors of the Federal Reserve System, 20th 
Street and Constitution Avenue NW, Washington DC, 20551. The manager 
for the wireless phone records is Thomas Murphy, Deputy Associate 
Director, Accounting and Operations, Division of Financial Management, 
(202) 452-3092, or [email protected] manager for the wired 
phone records is Delwyn Lee, Manager--Information Technology, 
Information Technology Division, (202) 530-6237, or 
[email protected]. The manager for wireless phone location-related 
records is Joseph Ng, Manager, Information Security Operations, 
Information Technology Division, (202) 452-6406, or [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 
248 (k)).

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained to detect and prevent 
unauthorized, excessive, or other inappropriate use of the Board's 
wired and wireless telephones. Records are also utilized for metrics, 
cost control, investigative purposes, and to protect the integrity of 
the device and its associated data.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past and present Board employees, contractors, or other individuals 
working at the Board, including detailees or secondees, who have been 
provided a telephone by the Board.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to use of Board telephones to place local and long 
distance telephone calls; records indicating assignment of telephone 
numbers to individuals covered by the system; and records relating to 
location of telephones.

RECORD SOURCE CATEGORIES:
    Information is provided by the telephone assignment records, call 
detail listings, the device itself, and the results of administrative 
inquiries relating to telephone calls that are the subject of the 
inquiry.

[[Page 77215]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, F, G, I, and J apply to this 
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 
FR 43872 at 43873-74 (August 28, 2018). Records may also be used to 
disclose information to current or former Board employees and other 
individuals currently or formerly provided telephone services by the 
Board regarding their usage of the phones.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records (wired phones only) in this system are stored in 
folders with access limited to staff with a need-to-know. Electronic 
records (wired and wireless) are stored on a secure server with access 
limited to staff with a need-to-know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records can be retrieved by name, telephone number, extension, or 
number(s) dialed.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Wired and wireless telephone use records and wireless telephone 
location records are retained for three years and wired telephone bills 
and wireless telephone bills are retained for six years. The retention 
for wireless telephone use records is under review.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Board records stored in paper copy are physically secured by lock 
and key. Board records scanned into the Board's electronic 
recordkeeping system are stored on secure servers. The recordkeeping 
system has the ability to track individual user actions within the 
system and access is restricted to authorized users within the Board 
who require access for official business purposes. In addition, users 
are classified into different roles and common access and usage rights 
are established for each role. User roles delineate between the 
different types of access requirements such that users are restricted 
to data that is required in the performance of their duties. Periodic 
assessments and reviews are conducted to determine whether users still 
require access, have the appropriate role, and whether there have been 
any unauthorized changes. These system controls assist in preventing 
and detecting security violations and performance or other issues in 
accordance with NIST and Board standards which, in turn, are based on 
applicable laws and regulations.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) Contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    You may submit your Privacy Act request to the--Secretary of the 
Board, Board of Governors of the Federal Reserve System, 20th Street 
and Constitution Avenue NW, Washington, DC 20551.
    You may also submit your Privacy Act request electronically through 
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) Provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or complete; and (5) unless you have already done so 
in a related Privacy Act request for access or amendment, provide the 
necessary information to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This SORN was previously published in the Federal Register at 73 FR 
24984 at 24987 (May 6, 2008). The SORN was also amended to incorporate 
two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

    Board of Governors of the Federal Reserve System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2020-26430 Filed 11-30-20; 8:45 am]
BILLING CODE 6210-01-P