[Federal Register Volume 85, Number 176 (Thursday, September 10, 2020)]
[Notices]
[Pages 55848-55850]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-19995]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is amending an existing system of records, FCA-2--
Financial Management Records--FCA.

DATES: You may send written comments on or before October 13, 2020. FCA 
filed an amended System Report with Congress and the Office of 
Management and Budget on August 5, 2020. This notice will become 
effective without further publication on October 20, 2020 unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency, commenters are encouraged to 
submit comments by email or through the FCA's website. As facsimiles 
(faxes) are difficult for us to process and achieve

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compliance with section 508 of the Rehabilitation Act, we are no longer 
accepting comments submitted by fax. Regardless of the method you use, 
please do not submit your comment multiple times via different methods. 
You may submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA Website: http://www.fca.gov. Click inside the ``I want 
to . . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at http://www.fca.gov. Once you 
are in the website, click inside the ``I want to . . .'' field, near 
the top of the page; select ``find comments on a pending regulation'' 
from the dropdown menu; and click ``Go.'' This will take you to the 
Comment Letters page, where you can select the SORN for which you would 
like to read public comments. The comments will be posted as submitted 
but, for technical reasons, items such as logos and special characters 
may be omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The Financial Management Records--
FCA system is used to provide records of payments to and collections 
from employees for compensation and expenses, to provide payments to 
vendors and other Government agencies, to maintain control over the 
collection and disbursement of Agency funds and to limit the 
opportunity for fraud, to prepare reports for management and other 
Government agencies, to obtain necessary information for the issuance 
and payment of credit cards, and to assist in any audits. The Agency is 
updating the notice to reflect changes to the categories of individuals 
and categories of records maintained by the system, and to make 
administrative updates as well as non-substantive changes to conform to 
the SORN template requirements prescribed in the Office of Management 
and Budget (OMB) Circular No. A-108. The substantive changes and 
modifications to the currently published version of FCA-2--Financial 
Management Records--FCA include:
    1. Identifying the records in the system as unclassified.
    2. Updating the system location to reflect the system's current 
location.
    3. Updating the system managers to reflect the system's current 
owner.
    4. Expanding and clarifying the categories of records and 
individuals to ensure they are consistent with the intended purpose for 
which the records are collected.
    5. Expanding and clarifying how records may be stored and 
retrieved.
    6. Revising the retention and disposal section to reflect updated 
guidance from the National Archives and Records Administration.
    7. Revising the safeguards section to reflect updated cybersecurity 
guidance and practices.
    Additionally, non-substantive changes have been made to the notice 
to align with the latest guidance from OMB.
    The amended system of records is: FCA-2--Financial Management 
Records--FCA. As required by 5 U.S.C. 552a(r) of the Privacy Act, as 
amended, FCA sent notice of this proposed system of records to the 
Office of Management and Budget, the Committee on Oversight and 
Government Reform of the House of Representatives, and the Committee on 
Homeland Security and Governmental Affairs of the Senate. The notice is 
published in its entirety below.

SYSTEM NAME AND NUMBER:
    FCA-2--Financial Management Records--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Chief Financial Officer, Farm Credit Administration, 
1501 Farm Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER:
    Chief Financial Officer, Office of the Chief Financial Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSES OF THE SYSTEM:
    We use information in this system of records to provide records of 
payments to and collections from employees for compensation and 
expenses, to provide payments to vendors and other Government agencies, 
to maintain control over the collection and disbursement of Agency 
funds and to limit the opportunity for fraud, to prepare reports for 
management and other Government agencies, to obtain necessary 
information for the issuance and payment of credit cards, and to assist 
in any audits.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA employees, contractors, suppliers, and 
persons that provide or have provided supplies or services or performed 
work for FCA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information may include: (1) Individual name(s), position or title, 
Social Security number (SSN); employee ID number, Taxpayer 
Identification Number (TIN) or similar; (2) employee travel records, 
including advances and travel vouchers; (3) bank routing and account 
number, loan numbers, receivable reference numbers, and similar; and 
(4) purchase related records including vendor vouchers, purchase 
orders, requisitions, FCA administrative expenses, collections, 
purchase, travel, and fleet credit card records, and other pertinent 
written information related to financial records and purchase 
transactions. Also included are bids, offers, and lease agreements.
    This system covers general financial records not otherwise included 
in government wide system of records notices, including GSA/GOVT-3, 
GSA/GOVT-4, and GSA/GOVT-6. This system complements those systems, and 
in some cases, the notice incorporates by reference but does not repeat 
all the information contained in those systems.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from: (1) The 
individual to whom the record applies; (2) persons, corporations, or 
governmental entities that make bids or offers to FCA or enter into 
leases or other agreements with FCA; (3) credit reporting agencies; and 
(4) FCA employees who prepare or audit contractual actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses'' (64 FR 8175).

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    Disclosure to consumer reporting agencies: None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in file folders and electronically in a 
computerized database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by (1) SF1166a (Voucher and Schedule of 
Payments) voucher number by year; (2) individual or vendor name; (3) 
Social Security number or Tax Identification Number (as applicable) and 
(4) purchase order or contract number; or some combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the National Archives and 
Records Administration's General Records Schedule requirements for 
financial and procurement records, and with the FCA Comprehensive 
Records Schedule.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with a need-to-know in support of their 
official duties. Records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures. Only personnel with a need-
to-know in support of their duties have access to the records.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURE:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875.
    Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.

    Dated: September 4, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-19995 Filed 9-9-20; 8:45 am]
BILLING CODE 6705-01-P