[Federal Register Volume 85, Number 162 (Thursday, August 20, 2020)]
[Notices]
[Pages 51432-51434]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-18224]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a New System of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is hereby given that the Farm Credit Administration (FCA or Agency) is 
proposing to establish a new system of records. The Non-Payroll 
Employee Administrative Records System will collect information used 
for non-payroll personnel actions and human resources administrative 
purposes, including administering supplemental benefits, employee 
assistance programs, and work life programs.

DATES: You may send written comments on or before September 21, 2020. 
The FCA filed a Notice of a New System Report with Congress and the 
Office of Management and Budget on May 13, 2020. This notice will 
become effective without further publication on September 29, 2020, 
unless modified by a subsequent notice to incorporate comments received 
from the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by email or through the FCA's website. As 
facsimiles (fax) are difficult for us to process and achieve compliance 
with section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA website: http://www.fca.gov. Click inside the ``I want 
to . . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at http://www.fca.gov. Once you 
are in the website, click inside the ``I want to . . .'' field, near 
the top of the page; select ``find comments on a pending regulation'' 
from the dropdown menu; and click ``Go.'' This will take you to the 
Comment Letters page, where you can select the SORN for which you would 
like to read public comments. The comments will be posted as submitted 
but, for technical reasons, items such as logos and special characters 
may be omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when establishing a new system of 
records.
    The new system of records, FCA-19--Non-Payroll Employee 
Administrative Records System--FCA, will be used to collect and 
maintain information used for non-payroll personnel actions and for 
human resources administrative purposes, including administering 
supplemental benefits, employee assistance programs, and work life 
programs. These include, but are not limited to retirement, transit 
subsidies, parking, fitness facilities, classes, wellness seminars, 
student loan repayment, flexible spending, child care subsidies, 
flexible work schedules and telecommuting, as well as other similar 
benefits not otherwise covered as part of the general personnel and 
administrative records covered by the government-wide system of records 
notice published by the Office of Personnel Management (OPM/GOVT-1) or 
those records covered under FCA-1--Employee Attendance, Leave, and 
Payroll Records--FCA.
    As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, the 
FCA sent notice of this new system of records to the Office of 
Management and Budget, the Committee on Oversight and Government Reform 
of the House of Representatives, and the Committee on Homeland Security 
and Governmental Affairs of the Senate. The notice is published in its 
entirety below.

[[Page 51433]]

System Name and Number:
    FCA-19--Non-Payroll Employee Administrative Records System--FCA.

Security Classification:
    Unclassified.

System Location:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

System Manager:
    Director, Office of Agency Services and Chief Human Capital 
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

Authority for Maintenance of the System:
    12 U.S.C. 2243, 2252.

Purposes of the System:
    The purpose of the Non-Payroll Employee Administrative Records 
System is for the Agency to collect and maintain information used for 
non-payroll personnel actions and for human resources administrative 
purposes, including administering supplemental benefits, employee 
assistance programs, and work life programs.

Categories of Individuals Covered by the System:
    Current and former employees, interns, and contracting personnel of 
the Farm Credit Administration, in addition to other individuals who 
may make use of FCA's fitness facilities or services.

Categories of Records in the System:
    Information may include: (a) Individual name, Social Security 
number (SSN), employee ID number, Taxpayer Identification Number (TIN), 
or similar; (b) employment related information including title, 
position, grade, start date, supervisor's name, performance reports, 
training, professional licenses, certification and memberships 
information, whether the employee maintains a security clearance 
related to his or her position, and disciplinary information; proposed 
and approved work schedules and alternative work locations; (c) home 
and work contact information, including address, telephone number, and 
email address; (d) information about modes of transportation to and 
from work; (e) information related to an employee's participation in 
supplemental retirement health and benefit programs, including 
contribution amount(s), dependents and beneficiary names, addresses, 
relationship, and Social Security number(s); (f) information about 
student loans related to the student loan repayment benefit, including 
type of loan, loan account number, loan holder name and address, total 
loan amount and amount outstanding; and service agreement information; 
and (g) receipts and similar documentation provided as evidence of 
expenditures for reimbursement through supplemental benefits, employee 
assistance and work life programs.
    As noted above, this system covers general personnel and 
administrative records not otherwise included in OPM/GOVT-1 or FCA-1. 
This system complements those systems, and in some cases, the notice 
incorporates by reference but does not repeat all the information 
contained in those systems.

Record Source Categories:
    Information in this system is obtained from current and former FCA 
employees, interns, and contractors, as well as from any individual who 
may use FCA's fitness facilities or services, and from entities 
associated with benefits and work-life programs including retirement, 
human resources functions, accounting, and payroll systems 
administration.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    See the ``General Statement of Routine Uses.'' The information 
collected in the system will be used in a manner compatible with the 
purposes for which the information has been collected and, in addition 
to the general routine uses, may be disclosed for the following 
purposes:
    1. To carriers, providers, and other federal agencies involved in 
the administration of employee benefit programs and such agencies' 
contractors or plan administrators, when necessary to determine 
employee eligibility to participate in such programs, process employee 
participation in such programs, audit benefits paid under such 
programs, or perform any administrative function in connection with 
those programs; and
    2. To Federal, State, and local taxation authorities concerning 
compensation to employees or to contractors; to the Office of Personnel 
Management, Department of the Treasury, Department of Labor, and other 
Federal agencies concerning pay, benefits, and retirement of employees; 
to financial organizations concerning employee allotments to accounts; 
to educational and training organizations concerning employee 
qualifications and identity for specific courses; and to heirs, 
executors, and legal representatives of beneficiaries.
    Disclosure to consumer reporting agencies: None.

Policies and Practices for Storage of Records:
    Records are maintained in paper and electronic form. Paper records 
are maintained in file folders, with sensitive information kept under 
lock and key, with access limited to those with a need-to-know in 
support of their official duties. Electronic records are maintained in 
secure file shares and similar systems with technical access restricted 
to authorized personnel with a need-to know in support of their duties.

Policies and Practices for Retrieval of Records:
    Records are retrievable by a variety of fields including, but not 
limited to, individual name, SSN, employee ID, or some combination 
thereof.

Policies and Procedures for Retention and Disposal of Records:
    Files are retained in accordance with the FCA's Comprehensive 
Records Schedule, item 6, or with the applicable National Archives and 
Records Administration (NARA) General Records Schedules (GRS).

Administrative, Technical, and Physical Safeguards:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with need-to-know in support of their 
official duties. Paper records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

Record Access Procedures:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

Contesting Record Procedures:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

Notification Procedure:
    Direct all inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

Exemptions Claimed for the System:
    None.

[[Page 51434]]

History:
    None. This is a new System of Records.

    Dated: August 13, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-18224 Filed 8-19-20; 8:45 am]
BILLING CODE 6705-01-P