[Federal Register Volume 85, Number 149 (Monday, August 3, 2020)]
[Notices]
[Pages 46622-46623]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-16702]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a Modified System of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is amending an existing system of records, FCA-14--
Employee Travel Records--FCA.

DATES: You may send written comments on or before September 2, 2020. 
The FCA filed an amended System Report with Congress and the Office of 
Management and Budget on June 8, 2020. This notice will become 
effective without further publication on September 14, 2020 unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by email or through the FCA's website. As 
facsimiles (fax) are difficult for us to process and achieve compliance 
with section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA website: http://www.fca.gov. Click inside the ``I want 
to. . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at http://www.fca.gov. Once you 
are in the website, click inside the ``I want to. . .'' field, near the 
top of the page; select ``find comments on a pending regulation'' from 
the dropdown menu; and click ``Go.'' This will take you to the Comment 
Letters page, where you can select the SORN for which you would like to 
read public comments. The comments will be posted as submitted but, for 
technical reasons, items such as logos and special characters may be 
omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records.
    The Employee Travel Records--FCA system is used to ensure proper 
payment of travel claims. The Agency is updating the notice to include 
payment of relocation costs and fees as a primary purpose of the system 
and is updating the categories of records maintained in the system to 
reflect that modified purpose. Additionally, the FCA is making 
administrative updates as well as non-substantive changes to conform to 
the system of records notice (SORN) template requirements prescribed in 
the Office of Management and Budget (OMB) Circular No. A-108. The 
substantive changes and modifications to the currently published 
version of FCA-14--Employee Travel Records--FCA include:
    1. Updating the name of the system to reflect the expanded 
purpose--FCA-14--Employee Travel and Relocation Records--FCA.
    2. Identifying the records in the system as unclassified.
    3. Updating the system location to reflect the system's current 
location.
    4. Updating the system managers to reflect the system's current 
owner.
    5. Expanding the purpose of the system to include processing 
payment(s) of relocation claims for FCA employees.
    6. Expanding and clarifying the categories of records to ensure 
they are consistent with the purposes for which the records are 
collected.
    7. Expanding and clarifying the categories of individuals to ensure 
they are consistent with the purposes for which the records are 
collected.
    8. Expanding and clarifying how records may be stored and 
retrieved.
    9. Revising the retention and disposal section to reflect the 
relevant records schedule.
    10. Revising the safeguards section to reflect updated 
cybersecurity guidance and practices.
    Additionally, non-substantive changes have been made to the notice 
to align with the latest guidance from OMB.
    The amended system of records is: FCA-14--Employee Travel and 
Relocation Records--FCA. As required by 5 U.S.C. 552a(r) of the Privacy 
Act, as amended, the FCA has sent notice of this proposed system of 
records to the Office of Management and Budget, the Committee on 
Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.

System Name and Number:
    FCA-14--Employee Travel and Relocation Records--FCA.

Security Classification:
    Unclassified.

System Location:
    Office of the Chief Financial Officer, Farm Credit Administration, 
1501 Farm Credit Drive, McLean, VA 22102-5090.

System Manager:
    Chief Financial Officer and Director, Office of the Chief Financial 
Officer,

[[Page 46623]]

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.

Authority for Maintenance of the System:
    12 U.S.C. 2243, 2252.

Purposes of the System:
    Information in this system of records is used by the FCA to ensure 
the proper payment of travel and relocation claims.

Categories of Individuals Covered by the System:
    FCA employees who travel at the expense of FCA or in support of 
official FCA business and individuals who relocate at FCA's expense.

Categories of Records in the System:
    This system contains information including, but not limited to: (a) 
Name, home and business address, telephone number, email address, and 
Social Security number of FCA employees traveling on FCA business or 
being relocated at FCA's expense; (b) name and relationship information 
of spouses, children, and other family members for individuals being 
relocated at FCA's expense; (c) employment information, such as grade, 
retirement plan, title (current and new), duty station address, salary 
information, and government issued credit card number (if applicable) 
of individuals being relocated at FCA's expense; (d) buyer seller and 
similar residence transaction information of the individual being 
relocated at FCA's expense, including property addresses, purchase/sale 
prices, information about the financing company/lender associated with 
a property, loan account number(s) and other loan information 
(principle, payments, down payment, etc.), insurance company associated 
with the property, and other documents provided by the individual as 
receipts for reimbursement; (e) travel information including 
authorization number, destination, itinerary, mode and purpose of 
travel, as well as travel and relocation authorizations, travel 
vouchers, receipts, dates, expenses, amounts advanced, amounts claimed, 
amounts reimbursed, receipts, and other records not otherwise covered 
as part of the government-wide system of records notices published by 
the General Services Administration (GSA/GOVT-3 and GSA/GOVT-4). This 
system complements those systems, and in some cases, the notice 
incorporates by reference but does not repeat all the information 
contained in those systems.

Record Source Categories:
    FCA employee that is the subject of the record and service 
providers.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    See the ``General Statement of Routine Uses'' (64 FR 8175). The 
information collected in the system will be used in a manner compatible 
with the purposes for which the information has been collected.
    Disclosure to consumer reporting agencies: None

Policies and Practices for Storage of Records:
    Records are maintained in hard copy and electronic form, including 
file folders on a computerized database.

Policies and Practices for Retrieval of Records:
    Records are retrieved by name of individual traveling or being 
relocated at FCA's expense.

Policies and Procedures for Retention and Disposal of Records:
    Records are retained in accordance with the FCA Comprehensive 
Records Schedule and the National Archives and Records Administration's 
General Records Schedule 1.1: Financial Management and Reporting 
Records.

Administrative, Technical, and Physical Safeguards:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with a need-to-know in support of their 
official duties. Records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

Record Access Procedures:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

Contesting Record Procedures:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

Notification Procedure:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

Exemptions Promulgated for the System:
    None.

History:
    Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875, 
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.

    Dated: July 28, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-16702 Filed 7-31-20; 8:45 am]
BILLING CODE 6705-01-P