[Federal Register Volume 85, Number 131 (Wednesday, July 8, 2020)]
[Notices]
[Pages 41007-41009]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-14655]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2020-HQ-0013]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army (USA), Department of Defense (DoD).

ACTION: Notice of a modified System of Records.

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SUMMARY: The USA is modifying an existing System of Records titled, 
Mobilization Common Operating Picture (MOBCOP), A0500-5 DAMO. This 
System of Records will become the DoD Mobilization Deployment 
Management Information System (MDMIS). The MDMIS supports operational 
exercises, deployments and mission movements of military forces. The 
modification will expand the System of Records for use by all the 
military services, remove duplication of effort, improve efficiency 
within the department, and enhance public transparency.

DATES: This System of Records modification is effective upon 
publication; however, comments on the Routine Uses will be accepted on 
or before August 7, 2020. The Routine Uses are effective at the close 
of the comment period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow 
the instructions for submitting comments.
    * Mail: DoD cannot receive written comments at this time due to the 
COVID-19 pandemic. Comments should be sent electronically to the docket 
listed above.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

[[Page 41008]]


FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, Defense 
Privacy, Civil Liberties, and Transparency Division, 4800 Mark Center 
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700, or by phone 
at (703) 571-0070.

SUPPLEMENTARY INFORMATION: The MDMIS supports the national defense 
across the full spectrum of military operations, including sustained 
operational missions, emergent contingency operations, and service 
during national emergencies or in time of war. The system tracks all 
staffing decisions for the mobilization and deployment of every unit, 
military member, and civilian personnel in an automated and auditable 
information technology platform. In addition, the system provides 
business process analytics for programming and budget estimates; 
enables centralized management of travel and associated funding; and 
assists with order reconciliation.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or on 
the Defense Privacy, Civil Liberties, and Transparency Division website 
at https://dpcld.defense.gov.
    The proposed system reports, as required by of the Privacy Act, as 
amended, were submitted on May 29, 2020, to the House Committee on 
Oversight and Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to Section 6 of OMB 
Circular No. A-108, ``Federal Agency Responsibilities for Review, 
Reporting, and Publication under the Privacy Act,'' revised December 
23, 2016 (December 23, 2016, 81 FR 94424).

    Dated: June 25, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Mobilization Deployment Management Information System (MDMIS), DoD 
0003

SECURITY CLASSIFICATION:
    Unclassified and Classified

SYSTEM LOCATION:
    U.S. Army Information Technology Agency (USAITA) Pentagon Data 
Center, Pentagon, Washington, DC 20310-0400.
    Air Force: Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 
98108-1226. Navy Personnel Command, Augmentation Management Division 
(PERS-46), 5720 Integrity Drive, Millington, TN 38055-4000.
    Civilian personnel: Decentralized locations include the DoD 
Components staff and field operating agencies, major commands, 
installations, and activities.

SYSTEM MANAGER(S):
    Chief, Mobilization Deployment Information System (MDIS) Branch, 
Current Operations Division, Headquarters, Department of the Army, G3/
5/7, Army Operations Center, Washington, DC 20310-0400.
    Chief, War Planning and Policy Division, Headquarters, Department 
of the Air Force, Pentagon, Washington, DC 20330-1670.
    Policy Official, Commander, Navy Personnel Command (PERS-4G), 5720 
Integrity Drive, Millington, TN 38055-4000.
    The Privacy Act responsibilities concerning access, amendment, and 
disclosure of the records within this system notice have been delegated 
to the employing DoD components.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C. 
12302, Ready Reserve, 10 U.S.C. 12304, Selected Reserve and certain 
Individual Ready Reserve members; order to active duty other than 
during war or national emergency; DoDD 1200.17, Managing the Reserve 
Components as an Operational Force; DoDI 1235.12, Accessing the Reserve 
Components (RC); Directive-type Memorandum (DTM) 17-004, Department of 
Defense Expeditionary Civilian Workforce; Joint Publication 1-0, Joint 
Personnel Support; Joint Publication 3-0, Joint Operations; Joint 
Publication 4-05, Joint Mobilization Planning; and E.O. 9397 (SSN), as 
amended.

PURPOSE(S) OF THE SYSTEM:
    The MDMIS supports military forces in operational exercises, 
deployments and mission movements. The system tracks staffing decisions 
for the mobilization and deployment of every unit and military member 
in an automated and auditable information technology platform. The 
system provides end-to-end command visibility and control of integrated 
augmentation processes and automated work-flow for requesting manpower 
requirements, approving requirements, sourcing requirements, and 
writing orders for requirements, tracking, accounting, and performing 
data collection, and coordinating during activation/deactivation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All armed services personnel, including National Guard and Reserve 
components and DoD civilian personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; Social Security Numbers; DoD Identification (DoD ID) number; 
passport information, telephone number(s); emails; address(es); marital 
status; birth date; place of birth; gender; race and ethnic origin; 
sponsoring and beneficiary information. Employment: grade, wage, pay 
status; position; unit of assignment; individual personnel and military 
service records; education information; language/foreign language 
qualifications, security clearance information; augmentation type. 
Medical readiness information: Physical profile qualification and 
limitations; disability determinations.

RECORD SOURCE CATEGORIES:
    Individuals; Integrated Total Army Personnel Database system 
(iTAPDB); Air Expeditionary Forces (AEF) Online; Air Force Mobilization 
Management System (AFMMS); Air Reserve Component Operational 
Requirements Tracker (ARCORT), Air Reserve Orders Writing System 
(AROWS), Air Reserve Orders Writing System--Reserves (AROWS-R), 
Deliberate and Crisis Action Planning and Execution Segments (DCAPES), 
Defense Enrollment Eligibility Reporting System (DEERS), Defense 
Manpower Data Center (DMDC); Defense Travel System (DTS), Global Force 
Management Allocation Plan (GFMAP), GFM Toolset, Joint Capabilities 
Requirements Manager (JCRM), Joint Operation Planning and Execution 
System (JOPES), Logistics Modernization (LOGMOD), Manpower MPA Man-Day 
Management System (M4S), Military Personnel Data System (MilPDS); 
casualty incident reports; physical health assessment data; physical 
fitness testing results; substance abuse referrals; behavioral health 
profiles and official military records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To contractors, grantees, experts, consultants, students, and 
others

[[Page 41009]]

performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this System of 
Records.
    b. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    c. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    d. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines the records are relevant and 
necessary to the proceeding; or in an appropriate proceeding before an 
administrative or adjudicative body when the adjudicator determines the 
records to be relevant to the proceeding.
    e. To the National Archives and Records Administration (NARA) for 
the purpose of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    f. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    g. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the System of Records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    h. To another Federal agency or Federal entity, when the DoD 
determines information from this System of Records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper and Electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Name, DoD ID number, and SSN.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Permanent. Keep until no longer needed for conducting business, 
then transfer to the NARA when 25 years old.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained in a controlled facility. 
Physical entry is restricted by the use of locks, guards, and is 
accessible only to authorized personnel. Access to records is limited 
to person(s) servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by the use of Common Access 
Cards (CAC) and data encryption.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this System of Records should address written inquiries to 
the Freedom of Information Act Request Service Center of their 
employing DoD component. The addresses can be found here: https://www.foia.gov/#agency-search. For verification purposes, individuals 
should provide their full name, DoD ID Number, SORN ID number, and any 
details which may assist in locating records and their signature. In 
addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves is 
contained in this System of Records should address written inquiries to 
their original employing DoD component. For verification purposes, 
individuals should provide their full name, DoD ID Number, System of 
Records Notice (SORN) ID number, and any details which may assist in 
locating records and their signature. In addition, the requester must 
provide a notarized statement or an unsworn declaration made in 
accordance with 28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    The DoD is exempting the records in the MDMIS, DoD 0003 from 
subsections 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), and (d)(4). 
Information specifically authorized to be classified pursuant to 
Executive Order 13526, as implemented by DoD Instruction 5200.01 and 
DoD Manual 5200.01, Volumes 1 and 3, that if disclosed could damage 
national security. An exemption rule for this system has been 
promulgated in accordance with requirements of 5 U.S.C. 553(b) (1), 
(2), and (3), (c) and (e) and published in 32 CFR part 310. For 
additional information contact the system manager(s).

HISTORY:
    December 6, 2013, 78 FR 73509, September 22, 2009, 74 FR 48238.

[FR Doc. 2020-14655 Filed 7-7-20; 8:45 am]
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