[Federal Register Volume 85, Number 108 (Thursday, June 4, 2020)]
[Notices]
[Pages 34436-34438]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-12097]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) amending an existing system of records, FCA-5--
Assignments and Communication Tracking System--FCA. The Assignments and 
Communication Tracking System--FCA system is used

[[Page 34437]]

for reference, to track employee assignments, and to track oral and 
written communications between FCA staff and external parties. This 
information aids Agency management in its deliberations. The Agency is 
updating the notice to reflect changes to the system purpose and 
records, include more details, and make administrative updates, as well 
as non-substantive changes to conform to the SORN template requirements 
prescribed in the Office of Management and Budget (OMB) Circular No. A-
108.

DATES: You may send written comments on or before July 6, 2020. The FCA 
filed an amended System Report with Congress and the Office of 
Management and Budget on May 1, 2020. This notice will become effective 
without further publication on July 14, 2020 unless modified by a 
subsequent notice to incorporate comments received from the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by email or through the FCA's website. As 
facsimiles (fax) are difficult for us to process and achieve compliance 
with section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA website: http://www.fca.gov. Click inside the ``I want 
to . . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at http://www.fca.gov. Once you 
are in the website, click inside the ``I want to . . .'' field, near 
the top of the page; select ``find comments on a pending regulation'' 
from the dropdown menu; and click ``Go.'' This will take you to the 
Comment Letters page, where you can select the SORN for which you would 
like to read public comments. The comments will be posted as submitted 
but, for technical reasons, items such as logos and special characters 
may be omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The substantive changes and 
modifications to the currently published version of FCA-5--Assignments 
and Communication Tracking System--FCA include:
    1. Identifying the records in the system as unclassified.
    2. Updating the system location to reflect the system's current 
location.
    3. Updating the system managers to reflect the system's current 
owner.
    4. Clarifying and expanding the system purpose to maintain files 
related to receiving, reviewing, and responding to public comments 
received on the Agency's proposed rulemakings and other public notices, 
as applicable.
    5. Expanding and clarifying the categories of records to ensure 
they are consistent with the purposes for which the records are 
collected.
    6. Expanding and clarifying how records may be stored and 
retrieved.
    7. Clarifying the routine uses for which information in the system 
may be disclosed and adding a routine use for the disclosure of public 
comments the Agency receives in its rulemaking and other activities, in 
compliance with the Administrative Procedures Act.
    8. Revising the retention and disposal section to reflect the 
relevant records schedule.
    9. Revising the safeguards section to reflect updated cybersecurity 
guidance and practices.
    Additionally, non-substantive changes have been made to the 
``Record Source Categories'' and ``Notification Procedures'' sections 
of this notice.
    The amended system of records is: FCA-5--Assignments and 
Communication Tracking System--FCA. As required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, the FCA has sent notice of this proposed 
system of records to the Office of Management and Budget, the Committee 
on Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.

SYSTEM NAME AND NUMBER:
    FCA-5--Assignments and Communication Tracking System--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

SYSTEM MANAGER:
    Chief Operating Officer, Farm Credit Administration, 1501 Farm 
Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSES OF THE SYSTEM:
    Information in this record system is used to: (1) Track employee 
assignments; (2) make appropriate portions of the records available to 
the public; (3) enable members of the public to review and comment on 
or respond to such comments; and (4) facilitate, track, and maintain 
records of oral and written communications between FCA staff and 
external parties. Information in this system is also used for reference 
and aids Agency management in its deliberations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit correspondence or have correspondence 
submitted on their behalf to the Agency, or who request to receive 
correspondence from the Agency, as well as FCA employees, contractors, 
and interns assigned to the management of such correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains paper and electronic files, including incoming 
and outgoing correspondence, letters, memoranda, and other similar 
documents pertaining to FCA's operations, and communication logs. In 
addition to non-public correspondence, this system includes public 
comments and other records that an individual may submit, such as those 
in response to an Agency rulemaking. Information includes, but is not 
limited to: (1) Correspondence received and sent by the Agency; (2) 
mailing lists or similar lists of contact information of individuals 
who submit correspondence, have correspondence submitted on their 
behalf, or request to receive correspondence from the Agency, including 
name, home or work address, personal or work email address, home, work 
or cellular phone number, employer, and title; (3)

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information pertaining to the correspondence, including status or 
disposition, type of correspondence, associated dates, and any other 
information relayed in the body of the correspondence; and (4) 
information pertaining to the Agency employees responsible for 
processing the correspondence, including name, title, and other 
information about internal assignments.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from individuals 
who submit correspondence or have correspondence submitted on their 
behalf to the Agency, FCA employees and contractors, Farm Credit System 
Institutions, and other external parties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses'' (64FR 8175). The 
information collected in the system will be used in a manner that is 
compatible with the purposes for which the information has been 
collected and, in addition to the applicable general routine uses, may 
be disclosed for the following purposes:
    (1) We may disclose certain information in this system of records 
to the public, including posting copies of public comments on FCA's 
website, www.fca.gov, or by other electronic or non-electronic means, 
in accordance with the Administrative Procedures Act. Information 
disclosed may include identifying information, such as names, phone 
numbers, and addresses, provided in public comments and other records 
that an individual submits in connection with Agency rulemaking and 
other activities.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in file folders and on a computerized 
database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, email address, Farm Credit District, 
subject, or some combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the FCA Comprehensive 
Records Schedule and National Archives and Records Administration 
regulations.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with a need-to-know in support of their 
official duties. Records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURE:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY
    Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999, page 21875
    Vol. 70, No. 183/Thursday, September 22, 2005, page 55621

    Dated: June 1, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-12097 Filed 6-3-20; 8:45 am]
 BILLING CODE 6705-01-P