[Federal Register Volume 85, Number 69 (Thursday, April 9, 2020)]
[Notices]
[Pages 19932-19934]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-07507]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2020-HQ-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force (AF), Department of Defense (DoD).

ACTION: Notice of a new System of Records.

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SUMMARY: The Air Force Deputy Chief Information Officer is adding a new 
System of Records titled, Bring Your Own Approved Device (BYOAD), F017 
SAF CN A. The BYOAD program provides authorized AF users the ability to 
voluntarily use their authorized personal mobile devices to conduct 
government business. This system safeguards government records by 
providing secured communication mechanisms on personal mobile devices 
with secured containers and AF Public Key Infrastructure (PKI) 
certificates for conducting government business.

DATES: This new System of Records is effective upon publication; 
however, comments on the Routine Uses will be accepted on or before May 
11, 2020. The Routine Uses are effective at the close of the comment 
period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Chief Management 
Officer, Directorate for Oversight and Compliance, 4800 Mark Center 
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.

[[Page 19933]]

    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Anh Trinh, Department of the Air 
Force, Air Force Privacy Office, Office of Warfighting Integration and 
Chief Information Officer, ATTN: SAF/CN, 1800 Air Force Pentagon, 
Washington, DC 20330-1800, or by phone at (703) 614-8500.

SUPPLEMENTARY INFORMATION: The BYOAD program provides authorized AF 
military members and civilian employees the ability to use approved 
personal devices (i.e., smartphone or tablet) to access unclassified 
government information and applications by installing a Managed Mobile 
Service (MMS) on their personal devices. Similar federal and private 
industry programs have shown to increase employee productivity, 
convenience, and user job satisfaction.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or at 
the Defense Privacy, Civil Liberties, and Transparency Division website 
at https://dpcld.defense.gov.
    The proposed system reports, as required by of the Privacy Act, as 
amended, were submitted on March 26, 2020, to the House Committee on 
Oversight and Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to Section 6 of OMB Circular No. A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication under the 
Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR 
94424).

    Dated: April 6, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Bring Your Own Approved Device (BYOAD), F017 SAF CN A.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Amazon Web Services--9105B Owens Drive, Unit 202, Manassas Park, VA 
20111.

SYSTEM MANAGER(S):
    Program Management Office, Headquarters Cyberspace Capabilities 
Center Service Transition Division, 203 West Losey Street, Scott Air 
Force Base, IL 62225, 618-229-6717, 
[email protected].
    Air Force Deputy Chief Information Officer, 1800 Pentagon Air 
Force, Washington, DC 20330-1800, 703-695-6829, usaf.pentagon.saf-
cn.mbx.cns-workflow.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 9013, Secretary of the Air Force: Powers and duties; DoD 
Directive (DoDD) 8100.02, Use of Commercial Wireless Devices, Services 
and Technologies in the Department of Defense (DoD) Global Information 
Grid (GIG); DoD Instruction (DoDI) 8420.01, Commercial Wireless Local-
Area Network (WLAN) Devices, Systems, And Technologies; DoDI 8170.01, 
Online Information Management And Electronic Messaging; DoDI 5000.76, 
Accountability and Management of Internal Use Software; AFMAN17-1301, 
Computer Security (COMPUSEC).

PURPOSE(S) OF THE SYSTEM:
    The BYOAD program provides authorized AF users a mechanism to 
voluntarily receive AF approved software on their own authorized 
personal mobile devices for the purpose of conducting government 
business. This system enables optimum efficiency by providing 
authorized AF personnel the convenience of using authorized personal 
mobile devices equipped with secured communication components which 
robustly safeguard government information and resources as required by 
federal standards. User participation for this System of Records is 
based upon informed, explicit consent.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    AF Active Duty, Reserve, and Air National Guard service members; 
and civilian employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual name, personal cell phone number and other mobile 
specific numbers for network and device identification.

RECORD SOURCE CATEGORIES:
    Individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government when 
necessary to accomplish an agency function related to this System of 
Records.
    b. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    c. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    d. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines the records are relevant and 
necessary to the proceeding; or in an appropriate proceeding before an 
administrative or adjudicative body when the adjudicator determines the 
records to be relevant to the proceeding.
    e. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    f. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    g. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the System of Records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed

[[Page 19934]]

breach or to prevent, minimize, or remedy such harm.
    h. To another Federal agency or Federal entity, when the DoD 
determines information from this System of Records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The records are maintained in electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Individual's full name and personal cell phone number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Destroy 5 years after fiscal year for audit control and planning.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Role-based access control restricts the system access to authorized 
users with a need-to-know. The system is common access card-enabled and 
has a firewall with security rules implemented. Records are encrypted 
during transmission to protect session information and at rest. Access 
to personally identifiable information is role/attribute based and 
restricted to those who require the data in the performance of their 
official duties and have completed annual information assurance and 
privacy training.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address inquiries to the 
Deputy Chief Information Officer, 1800 Pentagon Air Force, Washington, 
DC 20330. Signed, written requests should include the individual's full 
name, DoD ID number, current address, and telephone number and this 
System of Records Notice number. In addition, the requester must 
provide either a notarized statement or an unsworn declaration made in 
accordance with 28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine if information about themselves is 
contained in this system of records should address inquiries to the 
Deputy Chief Information Officer, 1800 Pentagon Air Force, Washington, 
DC 20330. Signed, written requests should include the individual's full 
name, DoD ID number, current address, and telephone number. In 
addition, the requester must provide either a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2020-07507 Filed 4-8-20; 8:45 am]
 BILLING CODE 5001-06-P