[Federal Register Volume 85, Number 47 (Tuesday, March 10, 2020)]
[Notices]
[Pages 13900-13902]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-04884]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a Modified System of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is amending an existing system of records, FCA-1--
Employee Attendance, Leave, and Payroll Records--FCA. The Employee 
Attendance, Leave, and Payroll Records--FCA system is used to prepare 
payroll, meet Government payroll recordkeeping and reporting 
requirements, prepare reports, and retrieve and supply payroll and 
leave information as required for Agency needs. The Agency is updating 
the notice to reflect changes to the system purpose, categories of 
individuals, include more details, and make administrative updates, as 
well as non-substantive changes, to conform to the SORN template 
requirements prescribed in the Office of Management and Budget (OMB) 
Circular No. A-108.

DATES: You may send written comments on or before April 9, 2020. FCA 
filed an amended System Report with Congress and the Office of 
Management and Budget on March 5, 2020. This notice will become 
applicable without further publication on April 20, 2020 unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by email or through the FCA's website. As 
facsimiles (fax) are difficult for us to process and achieve compliance 
with section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA Website: http://www.fca.gov. Click inside the ``I want 
to . . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at http://www.fca.gov. Once you 
are in the website, click inside the ``I want to . . .'' field, near 
the top of the page; select ``find comments on a pending regulation'' 
from the dropdown menu; and click ``Go.'' This will take you to the 
Comment Letters page, where you can select the SORN for which you would 
like to read public comments. The comments will be posted as submitted 
but, for technical reasons, items such as logos and special characters 
may be omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly

[[Page 13901]]

available. However, we will attempt to remove email addresses to help 
reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4019, TTY (703) 883-4020.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The substantive changes and 
modifications to the currently published version of FCA-1--Employee 
Attendance, Leave, and Payroll Records--FCA include:
    1. Identifying the records in the system as unclassified.
    2. Updating the system location to reflect the system's current 
location.
    3. Updating the system managers to reflect the system's current 
owner.
    4. Clarifying and expanding the system purpose to maintain files 
related to scheduling examinations of Farm Credit System (FCS) 
institutions by FCA employees, individuals who have been extended and 
accepted formal offers of employment by the Agency, and contractor 
personnel, and other similar activities consistent with statutory 
authorities.
    5. Expanding and clarifying the categories of records and 
individuals to ensure they are consistent with the intended purpose.
    6. Expanding and clarifying how records may be stored and 
retrieved.
    7. Expanding and clarifying the routine uses for which information 
in the system may be disclosed.
    8. Revising the retention and disposal section to reflect updated 
guidance from the National Archives and Records Administration.
    9. Revising the safeguards section to reflect updated cybersecurity 
guidance and practices.
    Additionally, non-substantive changes have been made to the 
``Record Source Categories'' section.
    The amended system of records is: FCA-1--Employee Attendance, 
Leave, and Payroll Records--FCA. As required by 5 U.S.C. 552a(r) of the 
Privacy Act, as amended, FCA sent notice of this proposed system of 
records to the Office of Management and Budget, the Committee on 
Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.

SYSTEM NAME AND NUMBER:
    FCA-1--Employee Attendance, Leave, and Payroll Records--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Agency Services, Farm Credit Administration, 1501 Farm 
Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER:
    Director, Office of Agency Services, Farm Credit Administration, 
1501 Farm Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSES OF THE SYSTEM:
    Information in this record system is used to prepare payroll, to 
meet Government payroll recordkeeping and reporting requirements, 
prepare reports, and to retrieve and supply payroll and leave 
information as required for Agency needs. In addition to payroll, 
reporting, and related record keeping, information in the system may be 
used to identify and assign specific employees to specific tasks or 
work-related assignments, or to track activities and payroll costs 
associated with those tasks or assignments.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA employees, individuals who have been 
extended and accepted formal offers of employment by the Agency, and 
contractor personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains paper and electronic files containing payroll-
related information for FCA employees, including but not limited to: 
Employee name, title, department, supervisor, employee number, Social 
Security number (SSN), rate and amount of pay, hours worked, tax and 
retirement deductions, leave bank records, including requests and 
approvals for leave, life insurance and health insurance deductions, 
savings allotments, savings bond and charity deductions, health savings 
accounts, other financial deductions, mailing addresses, and home 
addresses. The National Finance Center provides Agency payroll 
services.
    Additionally, the system includes information used by the Office of 
Examination to identify and assign FCA examiners and individuals who 
have been extended and accepted formal offers of employment by the 
Agency to specific examinations of FCS institutions. Information 
includes, but is not limited to: Employee name, supervisor, approved 
leave and related information pertaining to availability for a specific 
examination, institution to which the employee is assigned as part of 
the examination team, and general information about the employee's 
specific area of expertise or specialty. Sensitive information, such as 
Social Security number, leave types, balances, and similar information 
is not used for scheduling purposes.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from the 
individual to whom it applies or from information supplied by Agency 
officials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses'' (64 FR 8175). The 
information collected in the system will be used in a manner that is 
compatible with the purposes for which the information has been 
collected and, in addition to the applicable general routine uses, may 
be disclosed for the following purposes:
    (1) We may disclose information in this system of records to other 
Government agencies, commercial or credit organizations, or to 
prospective employers to verify employment.
    (2) We may disclose information in this system of records to 
Federal, State, and local taxing authorities concerning compensation to 
employees or to contractors; to the Office of Personnel Management, 
Department of the Treasury, Department of Labor, and other Federal 
agencies concerning pay, benefits, and retirement of employees; to 
Federal employees' health benefits carriers concerning health insurance 
of employees; to financial organizations concerning employee savings 
account allotments and net pay to checking accounts; to State human 
resource offices administering unemployment compensation programs; to 
educational and training organizations concerning employee 
qualifications and identity for specific courses; and to heirs, 
executors, and legal representatives of beneficiaries.
    (3) We may disclose information in this system of records to the 
Office of Child Support Enforcement, Administration for Children and 
Families, Department of Health and Human Services, Federal Parent 
Locator System (FPLS), and Federal Tax Offset System for use in 
locating individuals and identifying their income sources, to establish 
paternity, establish and modify

[[Page 13902]]

orders of support, and for enforcement actions.
    (4) We may disclose information in this system of records to the 
Office of Child Support Enforcement for release to the Social Security 
Administration for verifying Social Security numbers in connection with 
the operation of the FPLS by the Office of Child Support Enforcement.
    (5) We may disclose information in this system of records to the 
Office of Child Support Enforcement for release to the Department of 
the Treasury to administer the Earned Income Tax Credit Program 
(section 32, Internal Revenue Code of 1986) and to verify a claim with 
respect to employment in a tax return.
    Disclosure to consumer reporting agencies:
    We may disclose information from this system, under 5 U.S.C. 
552a(b)(12), to consumer reporting agencies as defined in the Fair 
Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims 
Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance 
with 31 U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in a computerized database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, Social Security number, or some 
combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the National Archives and 
Records Administration's General Records Schedule 2.4: Employee 
Compensation and Benefits Records and General Records Schedule 2.2: 
Employee Management Records, and with the FCA Comprehensive Records 
Schedule.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with need-to-know in support of their 
official duties. Records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURE:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875.
    Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.

    Dated: March 5, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-04884 Filed 3-9-20; 8:45 am]
BILLING CODE 6705-01-P