[Federal Register Volume 85, Number 39 (Thursday, February 27, 2020)]
[Notices]
[Pages 11350-11351]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-03949]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2020-HQ-0005]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army (USA), Department of Defense (DoD).

ACTION: Rescindment of a System of Records Notice (SORN).

-----------------------------------------------------------------------

SUMMARY: The USA is rescinding a System of Records, A0385-1040 ASO, 
Army Safety Management Information System (ASMIS). These records 
consist of safety investigation case files retrieved by the report 
identification number, incident date, location, unit identification 
code, accident classification, or accident description. Personal 
information is collected during the investigation on individuals 
involved in or witness to an incident; however, their personal 
identifiers are not used to maintain or retrieve the records. To 
maintain the integrity of investigatory material, the USA established 
specialized procedures to restrict queries to descriptors of the 
incident, therefore these records are not subject to the Privacy Act of 
1974. Individuals involved in or witness to the incident, and other 
interested parties may request information collected in safety 
investigations records under the provisions of the Freedom of 
Information Act (FOIA).

DATES: This System of Records rescindment is effective upon 
publication.

FOR FURTHER INFORMATION CONTACT: Mr. Myron Wong, Department of the 
Army, U.S. Army Records Management and Declassification Agency, ATTN: 
Army Privacy and Civil Liberties Office, 9301 Chapek Road (Building 
1458), Fort Belvoir, VA 22060-5605, or by phone at (571) 515-0500.

SUPPLEMENTARY INFORMATION: The ASMIS covers records pertaining to 
safety investigation data and travel risk assessments. The records are 
associated with two USA information technology (IT) systems: Army 
Safety Management Information System-Revised (ASMIS-R) and Travel Risk 
Planning System (TRiPS). The ASMIS-R is the USA's enterprise IT system 
for collecting, storing, and managing USA safety incident data. The 
TRiPS is a web-based application which allows individuals to generate 
risk assessments when traveling by a personally owned automobile or 
motorcycle. Records generated by the ASMIS-R and TRiPS are not 
retrieved by the use of a personal identifier, therefore the records 
are not subject to the Privacy Act of 1974 (5 U.S.C. 552a, as amended).
    The U.S. Army Combat Readiness Center (USACRC) uses safety incident 
data stored in the ASMIS-R to produce reports, operational guidance, 
training materials, and incident analyses for the USA. Investigations 
for mishaps and occupational injuries are mandated by 5 U.S.C. 7902, 
Safety Programs and DoD Instruction 6055.07, ``Mishap Notification, 
Investigation, Reporting, and Record Keeping.'' The investigations are 
conducted in accordance with USA Regulation 385-10, ``The Army Safety 
Program,'' and USA Pamphlet 385-40, ``Army Accident Investigations and 
Reporting.'' Safety investigations are used exclusively for accident 
prevention purposes. As such, the USA established specialized 
procedures to maintain the integrity of investigatory case files by 
restricting queries to descriptors of the incident. Safety 
investigation records may contain privileged information to include 
witness statements, deliberative products, pictures, diagrams, audio 
and video tapes, investigatory notes, and findings. The information 
collected is required to determine causal factors, implement corrective 
actions, and develop mitigation strategies. Although personal 
information is collected during the course of the investigation, it is 
not used to retrieve safety records. The collection and use of personal 
information is necessary to conduct interviews and to assess causal 
factors (human error, material, or environmental). Personal identifiers 
may be used to request data maintained in existing DoD Systems of 
Records to include personnel, training, medical, and law enforcement 
records.
    Individuals involved in, witness to a USA safety incident, and or 
other interested parties may request information collected in safety 
investigations records under the provisions of the FOIA. The USACRC 
Commander has oversight of the USA Safety program under authority 
granted by the Assistant Secretary of the Army for Installations, 
Energy and Environment. Accordingly, the USACRC is the repository for 
all USA safety accident reports. All FOIA requests pertaining to USA 
safety accident investigation reports will be referred through command 
channels to Commander, U.S. Army Combat Readiness Center, Ruf Avenue, 
Building 4905, Fort Rucker, AL 36362-5363. Electronic FOIA requests may 
be submitted via the USACRC web page at: https://safety.army.mil/HOME/FOIA.aspx. The USACRC Commander has the authority to act as the initial 
denial authority on requests for information from USA Safety Accident 
Reports.
    Records pertaining to individual travel risk assessments are 
created in the TRiPS application. The TRiPS is a web-based tool 
accessible to all DoD service members and civilians. The TRiPS allows 
individuals to create a safety assessment when traveling by a privately 
owned automobile or motorcycle for leave, pass or other purpose. The 
application provides a fillable worksheet and generates a PDF file and 
is automatically emailed to the addressee specified by the individual 
completing the worksheet. Personal information entered in the worksheet 
includes name, email address, supervisor's email address, departure 
location, destination, and travel dates. All personal information 
entered in the TRiPS is stored in a temporary cache while the 
assessment is generated. The output (PDF) is a travel risk assessment 
for the individual to submit to his or her supervisor for face-to-face 
counseling. The risk assessment provides tips to help with trip 
planning and reinforces safe driving practices. The individual may 
optionally save the PDF to a location of his or her choosing. The 
completed worksheet is retained by the supervisor in the individual's 
local supervisory/counseling record. The application does not store or 
share data with the ASMIS-R. The application was included as a System 
of Records under the ASMIS during initial development, however, the 
requirements changed as the application was expanded to support all 
services. The TRiPS does not require user registration and does not 
maintain any records on individuals.
    Rescission of this SORN does not affect the safeguards, retention, 
or disposition of the records. Paper and electronic records are 
protected in accordance with policies in DoD Manual 5200.01, Volume 4, 
DoD Information Security Program: Controlled Unclassified Information 
(CUI). Records are accessed by person(s) responsible for servicing the 
records

[[Page 11351]]

system in performance of their official duties and by properly screened 
authorized personnel cleared for need-to-know. Records are stored in 
locked rooms, cabinets, and in computer storage devices protected by 
computer system software. Access to computerized data is restricted by 
use of Common Access Cards (CACs) and is accessible only by users with 
an authorized account. USA safety mishap and occupational injury 
records, both physical and digital will be retained for 50 year(s) 
after the event and until no longer needed for business use, in 
accordance with the approved records schedule. Travel assessments 
generated by the TRiPS are maintained based on the component's 
disposition schedules for local supervisory/counseling records.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or 
via the Defense Privacy, Civil Liberties, and Transparency Division 
website at https://dpcld.defense.gov.
    The proposed systems reports, as required by the Privacy Act of 
1974, as amended, were submitted on December 30, 2019, to the House 
Committee on Oversight and Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and to the Office of Management and 
Budget (OMB) pursuant to Section 6 of OMB Circular No. A-108, ``Federal 
Agency Responsibilities for Review, Reporting, and Publication under 
the Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR 
94424).

SYSTEM NAME AND NUMBER:
    Army Safety Management Information System (ASMIS), A0385-1040 ASO.

HISTORY:
    June 15, 2010, 75 FR 33794.

    Dated: February 24, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2020-03949 Filed 2-26-20; 8:45 am]
 BILLING CODE 5001-06-P