[Federal Register Volume 84, Number 245 (Friday, December 20, 2019)]
[Notices]
[Pages 70191-70192]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-27516]


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OFFICE OF GOVERNMENT ETHICS


Privacy Act of 1974; System Records

AGENCY: Office of Government Ethics.

ACTION: Notice of a new system of records.

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SUMMARY: The Office of Government Ethics (OGE) proposes to create a new 
system of records pursuant to the provisions of the Privacy Act of 
1974. This system of records contains personally identifiable 
information (PII) collected from Federal employees and/or members of 
the public who register to attend or otherwise participate in OGE-
hosted meetings and events. The system will maintain the information 
necessary for OGE to collect information on participants that can be 
used to administratively organize a meeting or event.

DATES: This system of records will be applicable on December 20, 2019, 
subject to a 30-day period in which to comment on the routine uses, 
described below. Please submit any comments by January 21, 2020.

ADDRESSES: Comments may be submitted to OGE, by any of the following 
methods:
    Email: [email protected] (Include reference to ``OGE/INTERNAL-6 
comment'' in the subject line of the message.).
    Fax: 202-482-9237, Attn: Sara Nekou.
    Mail, Hand Delivery/Courier: Office of Government Ethics, 1201 New 
York Avenue NW, Suite 500, Attention: Sara Nekou, Assistant Counsel, 
Washington, DC 20005-3917.
    Instructions: Comments may be posted on OGE's website, https://www.oge.gov. Sensitive personal information, such as account numbers or 
Social Security numbers, should not be included. Comments generally 
will not be edited to remove any identifying or contact information.

FOR FURTHER INFORMATION CONTACT: Sara Nekou at the U.S. Office of 
Government Ethics; telephone: 202-482-9229; TTY: 800-877-8339; FAX: 
202-482-9237; Email: [email protected].

SUPPLEMENTARY INFORMATION: The Office of Government Ethics is 
establishing a new system of records that includes personal information 
obtained from individuals registering for OGE-hosted meetings or 
events. This personal information is used to manage the meetings and 
events, prepare event materials, and communicate with the event 
participants.

SYSTEM NAME AND NUMBER:
    OGE/INTERNAL-6, Online Registration for OGE-Hosted Meetings and 
Events.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Government Ethics, 1201 New York Avenue NW, Suite 500, 
Washington, DC 20005-3917. Records may be kept in commercial third-
party applications, including Pay.gov, located at the Department of the 
Treasury, Bureau of the Fiscal Service, 401 14th Street SW, Washington 
DC 20227.

SYSTEM MANAGER(S):
    Nicole Stein, Chief, Agency Assistance Branch, Office of Government 
Ethics, Suite 500, 1201 New York Avenue NW, Washington, DC 20005-3917.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. app. Sec.  402 (Ethics in Government Act of 1978); 44 
U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    The purpose is to collect information on participants who register 
for an OGE-hosted meeting or event, which can be used to 
administratively organize a meeting or event. For example, OGE may need 
to track the collection of registration fees, create printed materials 
such as nametags, tent cards, and event programs and directories, or 
contact presenters to provide information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees in the executive branch, and/or members of the 
public who register to attend or otherwise participate in OGE-hosted 
meetings and events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains personally identifiable information 
(PII) collected from individuals registering to attend or otherwise 
participate in OGE-hosted meetings and events. The PII

[[Page 70192]]

collected includes name, agency/organization, address, telephone 
number, email address, state, city or town, country, number of years 
worked in the field of ethics, and special accommodations requests.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by the individual 
on whom the record is maintained, or by the individual's organization 
if the organization is registering an individual on his or her behalf.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and the information contained therein may be used:
    a. To disclose information to all event participants for the 
purposes of displaying names and other personal information on event 
materials such as name badges, tent cards, or event programs or 
directories.
    b. To disclose information to vendors, venues, or other Federal 
agencies for the purposes of event planning and/or venue security.
    c. To disclose information when OGE determines that the records are 
arguably relevant and necessary to a proceeding before a court, grand 
jury, or administrative or adjudicative body; or in a proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    d. To disclose information to the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
    e. To disclose information to appropriate agencies, entities, and 
persons when: (1) OGE suspects or has confirmed that there has been a 
breach of the system of records; (2) OGE has determined that as a 
result of the suspected or confirmed breach there is a risk of harm to 
individuals, the agency (including its information systems, programs, 
and operations), the Federal Government, or national security; and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with OGE's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    f. To disclose information to another Federal agency or Federal 
entity, when OGE determines that information from this system of 
records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records may be retrieved by name or other data elements such 
as an individual's agency.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    In accordance with General Records Schedule 6.4, item 010, Public 
affairs-related routine operational records, the records are destroyed 
when 3 years old, or no longer needed, whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Hardcopy records are maintained in file cabinets which may be 
locked or in specified areas to which only authorized personnel have 
access. Electronic records are maintained either on the OGE network, in 
OGE internal applications, or in third party applications like Pay.gov, 
which is used to manage paid registrations. They are protected from 
unauthorized access through password identification procedures, limited 
access, firewalls, and other system-based protection methods.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to this system of records must follow 
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part 
2606.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about 
themselves must follow the procedures set forth in OGE's Privacy Act 
regulations at 5 CFR part 2606.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them must follow the procedures set forth in 
OGE's Privacy Act regulations at 5 CFR part 2606.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    None.

    Approved: December 17, 2019.
Emory Rounds,
Director, U.S. Office of Government Ethics.
[FR Doc. 2019-27516 Filed 12-19-19; 8:45 am]
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