[Federal Register Volume 84, Number 212 (Friday, November 1, 2019)]
[Notices]
[Pages 58699-58703]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-23767]


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DEPARTMENT OF EDUCATION


2019-2020 Award Year Deadline Dates for Reports and Other Records 
Associated With the Free Application for Federal Student Aid (FAFSA), 
the Federal Supplemental Educational Opportunity Grant Program (FSEOG), 
the Federal Work-Study (FWS) Programs, the Federal Pell Grant (Pell 
Grant) Program, the William D. Ford Federal Direct Loan (Direct Loan) 
Program, the Teacher Education Assistance for College and Higher 
Education (TEACH) Grant Program, and the Iraq and Afghanistan Service 
Grant Program

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

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SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from applicants and institutions 
participating in certain Federal student aid programs authorized under 
title IV of the Higher Education Act of 1965, as amended (HEA), for the 
2019-2020 award year. These programs, administered by the U.S. 
Department of Education (Department), provide financial assistance to 
students attending eligible postsecondary educational institutions to 
help them pay their educational costs. The Federal student aid programs 
(title IV, HEA programs) covered by this deadline date notice are the 
Pell Grant, Direct Loan, TEACH Grant, Iraq and Afghanistan Service 
Grant, and campus-based (FSEOG and FWS) programs.

DATES: 
    Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

FOR FURTHER INFORMATION CONTACT: Bruce Hughes, U.S. Department of 
Education, Federal Student Aid, 830 First Street NE, Union Center 
Plaza, 11th Floor, Washington, DC 20202-5345. Telephone: (202) 377-
3882. Email: [email protected].
    If you use a telecommunications device for the deaf (TDD) or a text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.

SUPPLEMENTARY INFORMATION: 
    Catalog of Federal Domestic Assistance (CFDA) Numbers: 84.007 FSEOG 
Program; 84.033 FWS Program; 84.063 Pell Grant Program; 84.268 Direct 
Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan 
Service Grant Program.
    Table A--2019-2020 Award Year Deadline Dates by Which a Student 
Must Submit the FAFSA, by Which the Institution Must Receive the 
Student's Institutional Student Information Record (ISIR) or Student 
Aid Report (SAR), and by Which the Institution Must Submit Verification 
Outcomes for Certain Students.
    Table A provides information and deadline dates for receipt of the 
FAFSA, corrections to and signatures for the FAFSA, ISIRs, and SARs, 
and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2020, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), corrections, 
notices of change of address or institution, or requests for a 
duplicate SAR is September 12, 2020.
    For all title IV, HEA programs, an ISIR or SAR for the student must 
be received by the institution no later than the student's last date of 
enrollment for the 2019-2020 award year or September 19, 2020, 
whichever is earlier. Note that a FAFSA must be submitted and an ISIR 
or SAR received for the dependent student for whom a parent is applying 
for a Direct PLUS Loan.
    Except for students selected for Verification Tracking Groups V4 
and

[[Page 58700]]

V5, verification documents must be received by the institution no later 
than 120 days after the student's last date of enrollment for the 2019-
2020 award year or September 19, 2020, whichever is earlier. For 
students selected for Verification Tracking Groups V4 and V5, 
institutions must submit identity and high school completion status 
verification results no later than 60 days following the institution's 
first request to the student to submit the documentation.
    For all title IV, HEA programs except for (1) Direct PLUS Loans 
that will be made to parent borrowers, and (2) Direct Unsubsidized 
Loans that will be made to dependent students who have been determined 
by the institution, pursuant to section 479A(a) of the HEA, to be 
eligible for such a loan without providing parental information on the 
FAFSA, the ISIR or SAR must have an official expected family 
contribution (EFC) and the ISIR or SAR must be received by the 
institution no later than the earlier of the student's last date of 
enrollment for the 2019-2020 award year or September 19, 2020. For the 
two exceptions mentioned above, the ISIR or SAR must be received by the 
institution by the same dates noted in this paragraph but the ISIR or 
SAR is not required to have an official EFC.
    For a student who is requesting aid through the Pell Grant, FSEOG, 
or FWS programs or for a student requesting Direct Subsidized Loans, 
who does not meet the conditions for a late disbursement under 34 CFR 
668.164(j), a valid ISIR or valid SAR must be received by the 
institution by the student's last date of enrollment for the 2019-2020 
award year or September 19, 2020, whichever is earlier.
    In accordance with 34 CFR 668.164(j)(4)(i), an institution may not 
make a late disbursement of title IV, HEA program funds later than 180 
days after the date of the institution's determination that the student 
was no longer enrolled. Table A provides that, to make a late 
disbursement of title IV, HEA program funds, an institution must 
receive a valid ISIR or valid SAR no later than 180 days after its 
determination that the student was no longer enrolled, but not later 
than September 19, 2020.
    Table B--2019-2020 Award Year Pell Grant, Iraq and Afghanistan 
Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates for 
Disbursement by Institutions.
    For the Pell Grant, Iraq and Afghanistan Service Grant, Direct 
Loan, and TEACH Grant programs, Table B provides the earliest 
disbursement date, the earliest dates for institutions to submit 
disbursement records to the Department's Common Origination and 
Disbursement (COD) System, and deadline dates by which institutions 
must submit disbursement and origination records.
    An institution must submit Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant disbursement records to COD, no 
later than 15 days after making the disbursement or becoming aware of 
the need to adjust a previously reported disbursement. In accordance 
with 34 CFR 668.164(a), title IV, HEA program funds are disbursed on 
the date that the institution: (a) Credits those funds to a student's 
account in the institution's general ledger or any subledger of the 
general ledger; or (b) pays those funds to a student directly. Title 
IV, HEA program funds are disbursed even if an institution uses its own 
funds in advance of receiving program funds from the Department.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Department rejecting all or part 
of the reported disbursement. Such failure may also result in an audit 
or program review finding or the initiation of an adverse action, such 
as a fine or other penalty for such failure, in accordance with subpart 
G of the General Provisions regulations in 34 CFR part 668.
    Deadline Dates for Enrollment Reporting by Institutions.
    In accordance with 34 CFR 674.19(f), 682.610(c), 685.309(b), and 
690.83(b)(2), upon receipt of an enrollment report from the Secretary, 
institutions must update all information included in the report and 
return the report to the Secretary in a manner and format prescribed by 
the Secretary and within the timeframe prescribed by the Secretary. 
Consistent with the National Student Loan Data System (NSLDS) 
Enrollment Reporting Guide, the Secretary has determined that 
institutions must report at least every two months. Institutions may 
find the NSLDS Enrollment Reporting Guide on the Information for 
Financial Aid Professionals website at https://ifap.ed.gov.
    Other Sources for Detailed Information.
    We publish a detailed discussion of the FAFSA application process 
in the Application and Verification Guide volume of the 2019-2020 
Federal Student Aid Handbook and in the 2019-2020 ISIR Guide.
    Information on the institutional reporting requirements for the 
Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH 
Grant programs is included in the 2019-2020 Common Origination and 
Disbursement (COD) Technical Reference. Also, see the NSLDS Enrollment 
Reporting Guide.
    You may access these publications by visiting the ``iLibrary'' at 
the Information for Financial Aid Professionals website at: https://ifap.ed.gov/ifap/iLibrary.jsp.
    Additionally, the 2019-2020 award year reporting deadline dates for 
the Federal Perkins Loan, FWS, and FSEOG programs were published in the 
Federal Register on January 24, 2019 (84 FR 351).
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR part 686.
    (5) Federal Work-Study Program, 34 CFR part 675.
    (6) Federal Supplemental Education Opportunity Grant, 34 CFR part 
676.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. You may 
access the official edition of the Federal Register and the Code of 
Federal Regulations at www.govinfo.gov. At this site you can view this 
document, as well as all other documents of this Department published 
in the Federal Register, in text or Portable Document Format (PDF). To 
use PDF you must have Adobe Acrobat Reader, which is available free at 
the site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.
    Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 1070g, 
1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: October 25, 2019.
Mark A. Brown,
Chief Operating Officer, Federal Student Aid.

[[Page 58701]]



 Table A--2019-2020 Award Year Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution
 Must Receive the Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by
                  Which the Institution Must Submit Verification Outcomes for Certain Students
----------------------------------------------------------------------------------------------------------------
                                                                                          What is the deadline
           Who submits?                What is submitted?      Where is it submitted?       date for receipt?
----------------------------------------------------------------------------------------------------------------
Student..........................  FAFSA--``FAFSA on the      Electronically to the     June 30, 2020 \1\.
                                    Web'' (original or         Department's Central     September 12, 2020.
                                    renewal).                  Processing System (CPS).
                                   Signature page (if         To the address printed
                                    required).                 on the signature page.
Student through an Institution...  An electronic FAFSA        Electronically to the     June 30, 2020 \1\.
                                    (original or renewal).     Department's CPS using
                                                               ``Electronic Data
                                                               Exchange'' (EDE) or
                                                               ``FAA Access to CPS
                                                               Online''.
Student..........................  A paper original FAFSA...  To the address printed    June 30, 2020.
                                                               on the FAFSA.
Student..........................  Electronic corrections to  Electronically to the     September 12, 2020 \1\.
                                    the FAFSA using            Department's CPS.        September 12, 2020.
                                    ``Corrections on the      To the address printed
                                    Web''.                     on the signature page.
                                   Signature page (if
                                    required).
Student through an Institution...  Electronic corrections to  Electronically to the     September 12, 2020 \1\.
                                    the FAFSA.                 Department's CPS using
                                                               EDE or ``FAA Access to
                                                               CPS Online''.
Student..........................  Paper corrections to the   To the address printed    September 12, 2020.
                                    FAFSA using a SAR,         on the SAR.
                                    including change of
                                    mailing and email
                                    addresses and change of
                                    institutions.
Student..........................  Change of mailing and      To the Federal Student    September 12, 2020.
                                    email addresses, change    Aid Information Center
                                    of institutions, or        by calling 1-800-433-
                                    requests for a duplicate   3243.
                                    SAR.
Student..........................  A SAR with an official     To the institution......  The earlier of:
                                    EFC calculated by the                               --The student's last
                                    Department's CPS, except                             date of enrollment for
                                    for Parent PLUS Loans                                the 2019-2020 award
                                    and Direct Unsubsidized                              year; or
                                    Loans made to a                                     --September 19, 2020
                                    dependent student under                              \2\.
                                    HEA section 479A(a), for
                                    which the SAR does not
                                    need to have an official
                                    EFC.
Student through CPS..............  An ISIR with an official   To the institution from
                                    EFC calculated by the      the Department's CPS.
                                    Department's CPS, except
                                    for Parent PLUS Loans
                                    and Direct Unsubsidized
                                    Loans made to a
                                    dependent student under
                                    HEA section 479A(a), for
                                    which the ISIR does not
                                    need to have an official
                                    EFC.
Student..........................  Valid SAR (Pell Grant,     To the institution......  Except for a student
                                    FSEOG, FWS, and Direct                               meeting the conditions
                                    Subsidized Loans).                                   for a late disbursement
                                                                                         under 34 CFR
                                                                                         668.164(j), the earlier
                                                                                         of:
                                                                                        --The student's last
                                                                                         date of enrollment for
                                                                                         the 2019-2020 award
                                                                                         year; or
                                                                                        --September 19, 2020
                                                                                         \2\.
Student through CPS..............  Valid ISIR (Pell Grant,    To the institution from
                                    FSEOG, FWS, and Direct     the Department's CPS.
                                    Subsidized Loans).
Student..........................  Valid SAR (Pell Grant,     To the institution......  For a student receiving
                                    FSEOG, FWS, and Direct                               a late disbursement
                                    Subsidized Loans).                                   under 34 CFR
                                                                                         668.164(j)(4)(i), the
                                                                                         earlier of:
                                                                                        --180 days after the
                                                                                         date of the
                                                                                         institution's
                                                                                         determination that the
                                                                                         student withdrew or
                                                                                         otherwise became
                                                                                         ineligible; or
                                                                                        --September 19, 2020
                                                                                         \2\.
Student through CPS..............  Valid ISIR (Pell Grant,    To the institution from
                                    FSEOG, FWS, and Direct     the Department's CPS.
                                    Subsidized Loans).
Student..........................  Verification documents...  To the institution......  The earlier of: \3\
                                                                                        --120 days after the
                                                                                         student's last date of
                                                                                         enrollment for the 2019-
                                                                                         2020 award year; or
                                                                                        --September 19, 2020
                                                                                         \2\.
Institution......................  Identity and high school   Electronically to the     60 days following the
                                    completion verification    Department's CPS using    institution's first
                                    results for a student      ``FAA Access to CPS       request to the student
                                    selected for               Online''.                 to submit the required
                                    verification by the                                  V4 or V5 identity and
                                    Department and placed in                             high school completion
                                    Verification Tracking                                documentation \4\.
                                    Group V4 or V5.
----------------------------------------------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
  12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
  In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him or
  her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its Student Aid Internet
  Gateway (SAIG) mailbox or when the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for Pell Grant
  applicants and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
  ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
  of verification documents for purposes of the campus-based programs and the Direct Loan Program, but it cannot
  be later than this deadline date.
\4\ Note that changes to previously submitted Identity Verification Results must be updated within 30 days of
  the institution becoming aware that a change has occurred.


[[Page 58702]]


  Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates
        for Disbursement Information by Institutions for the 2019-2020 Award Year or Processing Year \1\
----------------------------------------------------------------------------------------------------------------
                                                                                                 What are the
                                                                                                 deadlines for
                                                          Under what          Where is it      disbursement and
         Which program?           What is submitted?   circumstances is       submitted?       for submission of
                                                         it submitted?                           records  and
                                                                                                 information?
----------------------------------------------------------------------------------------------------------------
Pell Grant, Direct Loan, TEACH    An origination or   The institution     To the Common       The earliest
 Grant, and Iraq and Afghanistan   disbursement        has made or         Origination and     disbursement date
 Service Grant programs.           record.             intends to make a   Disbursement        is January 23,
                                                       disbursement.       (COD) System        2019. The
                                                                           using the Student   earliest
                                                                           Aid Internet        submission date
                                                                           Gateway (SAIG);     for anticipated
                                                                           or to the COD       disbursement
                                                                           System using the    information is
                                                                           COD website at:     April 7, 2019.
                                                                           https://           The earliest
                                                                           cod.ed.gov.         submission date
                                                                                               for actual
                                                                                               disbursement
                                                                                               information is
                                                                                               April 7, 2019,
                                                                                               but no earlier
                                                                                               than:
                                                                                              (a) 7 calendar
                                                                                               days prior to the
                                                                                               disbursement date
                                                                                               under the advance
                                                                                               payment method or
                                                                                               the Heightened
                                                                                               Cash Monitoring
                                                                                               Payment Method 1
                                                                                               (HCM1); or
                                                                                              (b) The
                                                                                               disbursement date
                                                                                               under the
                                                                                               reimbursement or
                                                                                               the Heightened
                                                                                               Cash Monitoring
                                                                                               Payment Method 2
                                                                                               (HCM2).
Pell Grant, Iraq and Afghanistan  An origination or   The institution     To COD using SAIG;  The deadline
 Service Grant, and TEACH Grant    disbursement        has made a          or to COD using     submission date
 programs.                         record.             disbursement and    the COD website     \2\ is the
                                                       will submit         at: https://        earlier of:
                                                       records on or       cod.ed.gov.        (a) 15 calendar
                                                       before the                              days after the
                                                       deadline                                institution makes
                                                       submission date.                        a disbursement or
                                                                                               becomes aware of
                                                                                               the need to make
                                                                                               an adjustment to
                                                                                               previously
                                                                                               reported
                                                                                               disbursement
                                                                                               data, except that
                                                                                               records for
                                                                                               disbursements
                                                                                               made between
                                                                                               January 23, 2019
                                                                                               and April 7, 2019
                                                                                               must be submitted
                                                                                               no later than
                                                                                               April 22, 2019;
                                                                                               or
                                                                                              (b) September 30,
                                                                                               2020.
Direct Loan Program.............  An origination or   The institution     To COD using SAIG;  The deadline
                                   disbursement        has made a          or to COD using     submission date
                                   record.             disbursement and    the COD website     \2\ is the
                                                       will submit         at: https://        earlier of:
                                                       records on or       cod.ed.gov.        (a) 15 calendar
                                                       before the                              days after the
                                                       deadline                                institution makes
                                                       submission date.                        a disbursement or
                                                                                               becomes aware of
                                                                                               the need to make
                                                                                               an adjustment to
                                                                                               previously
                                                                                               reported
                                                                                               disbursement
                                                                                               data, except that
                                                                                               records of
                                                                                               disbursements
                                                                                               made between
                                                                                               October 1, 2018
                                                                                               and April 7,
                                                                                               2019, may be
                                                                                               submitted no
                                                                                               later than April
                                                                                               22, 2019; or
                                                                                              (b) July 30, 2021.
Pell Grant and Iraq and           A downward          It is after the     To COD using SAIG;  No later than
 Afghanistan Service Grant         adjustment to an    deadline            or to COD using     September 30,
 programs.                         origination or      submission date.    the COD website     2025.
                                   disbursement                            at: https://
                                   record.                                 cod.ed.gov.
Pell Grant and Iraq and           An origination or   It is after the     Via the COD         The earlier of:
 Afghanistan Service Grant         disbursement        deadline            website at:        (a) When the
 programs.                         record.             submission date     https://            institution is
                                                       and the             cod.ed.gov.         fully reconciled
                                                       institution has                         and is ready to
                                                       received approval                       submit all
TEACH Grant and Direct Loan                            of its request                          additional data
 programs.                                             for an extension                        for the program
                                                       to the deadline                         and the award
                                                       submission date.                        year; or
                                                      Requests for                            (b) September 30,
                                                       extensions to the                       2025.
                                                       established                            When the
                                                       submission                              institution is
                                                       deadlines may be                        fully reconciled
                                                       made for reasons                        and is ready to
                                                       including, but                          submit all
                                                       not limited to:.                        additional data
                                                      (a) A program                            for the program
                                                       review or initial                       and the award
                                                       audit finding                           year.
                                                       under 34 CFR
                                                       690.83;.
                                                      (b) A late
                                                       disbursement
                                                       under 34 CFR
                                                       668.164(j); or.
                                                      (c) Disbursements
                                                       previously
                                                       blocked as a
                                                       result of another
                                                       institution
                                                       failing to post a
                                                       downward
                                                       adjustment.

[[Page 58703]]

 
Pell Grant and Iraq and           An origination or   It is after the     Via the COD         The earlier of:
 Afghanistan Service Grant         disbursement        deadline            website at:        (a) A date
 programs.                         record.             submission date     https://            designated by the
                                                       and the             cod.ed.gov.         Secretary after
                                                       institution has                         consultation with
                                                       received approval                       the institution;
                                                       of its request                          or
                                                       for an extension                       (b) February 1,
                                                       to the deadline                         2021.
                                                       submission date
                                                       based on a
                                                       natural disaster,
                                                       other unusual
                                                       circumstances, or
                                                       an administrative
                                                       error made by the
                                                       Department.
Pell Grant and Iraq and           An origination or   It is after the     Via the COD         The earlier of:
 Afghanistan Service Grant         disbursement        deadline            website at:        (a) 15 days after
 programs.                         record.             submission date     https://            the student
                                                       and the             cod.ed.gov.         reenrolls; or
                                                       institution has                        (b) May 3, 2021.
                                                       received approval
                                                       of its request
                                                       for
                                                       administrative
                                                       relief to extend
                                                       the deadline
                                                       submission date
                                                       based on a
                                                       student's reentry
                                                       to the
                                                       institution
                                                       within 180 days
                                                       after initially
                                                       withdrawing \3\.
----------------------------------------------------------------------------------------------------------------
\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
  to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
  that have a loan period covering any day in the 2019-2020 award year.
\2\ Transmissions must be completed and accepted before the designated processing time on the deadline
  submission date. The designated processing time is published annually via an electronic announcement posted to
  the Information for Financial Aid Professionals website (https://ifap.ed.gov). If transmissions are started at
  the designated time, but are not completed until after the designated time, those transmissions will not meet
  the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
  may not be reprocessed because the deadline will have passed by the time the user gets the information
  notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 2019-23767 Filed 10-31-19; 8:45 am]
 BILLING CODE 4000-01-P