[Federal Register Volume 84, Number 207 (Friday, October 25, 2019)]
[Notices]
[Pages 57484-57486]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-22922]
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DEPARTMENT OF LABOR
Office of the Secretary
[DOL Docket No. DOL-2019-0007]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, Department of Labor.
ACTION: Notice of a new system of records.
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SUMMARY: The Office of the Secretary of Labor at the Department of
Labor (DOL) proposes to add a new system of records to its inventory of
records systems subject to the Privacy Act of 1974, as amended. This
action is necessary to meet the requirements of the Privacy Act to
publish in the Federal Register notice of the existence and character
of records maintained by the agency.
DATES: This System of Records Notice (SORN) is effective upon its
publication in today's Federal Register with the exception of the
routine uses. The new routine uses will not be effective until November
25, 2019 pending public comment. Comments on the new routine uses or
other aspects of the SORN must be submitted on or before November 25,
2019.
ADDRESSES: Submit your comments by one of the following methods:
Electronic Comments: Comments may be sent via http://www.regulations.gov, a Federal E-Government website that allows the
public to find, review, and submit comments on documents that agencies
have published in the Federal Register and that are open for comment.
Mail: Address written submissions (including disk and CD-ROM
submissions) to Hong Kim, Office of the Assistant Secretary for Policy,
U.S. Department of Labor, 200 Constitution Avenue NW, Suite 2218,
Washington, DC 20210, (202) 693-5959 (this is not a toll-free number).
Instructions: Please submit only one copy of your comments by only
one method. All submissions must include the agency's name and the
Docket Number DOL-2019-0007. Please be advised that comments received
will become a matter of public record and will be posted without change
to http://www.regulations.gov, including any personal information
provided. Comments that are mailed must be received by the date
indicated for consideration.
Docket: For access to the docket to read background documents or
comments, go to the Federal e-Rulemaking Portal at http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Hong Kim, Office of the Assistant
Secretary for Policy, U.S. Department of Labor, 200 Constitution Avenue
NW, Suite 2218, Washington, DC 20210, (202) 693-5959 (this is not a
toll-free number).
SUPPLEMENTARY INFORMATION: The Department of Labor has established a
system of records pursuant to the Privacy Act of 1974 (5 U.S.C.
552a(e)(4)), hereinafter referred to as the Privacy Act. The Office of
the Secretary of Labor notices for systems of records subject to the
Privacy Act, have been published in the Federal Register and are
available from the address above. The Department hereby publishes
notice of one new system of records.
The Federal Docket Management System (FDMS) allows the public to
search, view, download, and comment on all Federal agency rulemaking
documents in one central online system. The FDMS serves as a central
electronic
[[Page 57485]]
repository for all Federal rulemaking dockets, which include Federal
Register notices, supporting materials such as scientific or economic
analyses, and public comments, as well as non-rulemaking dockets. The
FDMS is a system used by all Federal agencies that conduct rulemakings.
Each agency is responsible for managing its own docket and rulemaking
documents.
The proposed new system is entitled DOL/CENTRAL-8, Department of
Labor Federal Docket Management System (DOLFDMS). This system contains
records submitted via the FDMS. The proposed new system, as required by
5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted
to the Office of Management and Budget, the Committee on Oversight and
Government Reform of the House of Representatives, and the Committee on
Homeland Security and Governmental Affairs of the Senate pursuant to
OMB Circular A-108.
System Name and Number:
Department of Labor Federal Docket Management System (DOLFDMS),
DOL/CENTRAL-8.
Security Classification:
Unclassified.
System Location:
Primary location: Offices in various components within the U.S.
Department of Labor, at the Frances Perkins Building, 200 Constitution
Avenue NW, Washington, DC 20210, or other Department offices.
Additionally, pursuant to the Department of Labor's Flexiplace Programs
(also known as ``telework'' pursuant to the Telework Enhancement Act),
copies of records may be temporarily located at alternative worksites,
including employees' homes or at geographically convenient satellite
offices for part of the workweek. All appropriate safeguards will be
taken at these sites.
Third-party service provider: General Services Administration, 1800
F Street NW, Washington, DC 20405.
System Manager(s):
Hong Kim, Office of the Assistant Secretary for Policy, Office of
Regulatory and Programmatic Policy, U.S. Department of Labor, 200
Constitution Avenue NW, Suite 2218, Washington, DC 20210, (202) 693-
5959 (this is not a toll-free number).
Authority for Maintenance of the System:
The Administrative Procedure Act, 5 U.S.C Sec. 551 et seq. (1946);
The Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (1995).
Purpose(s) of the System:
The purpose of this system of records is to permit the Department
of Labor (DOL) to identify individuals who have submitted comments in
response to DOL and component sub-agencies rulemaking documents or
notices so that communications or other actions, as appropriate and
necessary, can be effected, such as a need to seek clarification of the
comment, providing a direct response if warranted, and for such other
needs as may be associated with the rulemaking or notice process.
Additional purposes include providing the public with a central online
location to search, view, download and comment on Federal rulemaking
documents.
Categories of Individuals Covered by the System:
Any individual who provides personal information when submitting a
public comment and/or supporting materials in response to a Department
of Labor, or its sub-agencies, rulemaking document or notice.
Categories of Records in the System:
Agency rulemaking materials including, but not limited to, Federal
Register publications, supporting rulemaking documentation, scientific
and financial studies and public comments. Information submitted by
public comment may include full name, postal address, email address,
phone and fax number, name of the organization the individual
represents, name of any individual serving as a representative for the
individual submitting the comment, and the comments, as well as other
supporting documentation, furnished by the individual.
Record Source Categories:
Records deriving from individuals commenting on Federal rulemaking
activities.
Routine Uses of Records Maintained in the System, Including Categories
of Users and Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside DOL as
a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Congressional Inquiries Disclosure Routine Use:
The following Universal Routine Use for DOL Privacy Act Systems
applies: Disclosure from a system of records maintained by a DOL Agency
may be made to a Member of Congress or to a Congressional staff member
in response to an inquiry of the Congressional office made at the
written request of the constituent about whom the record is maintained.
Disclosure to the Department of Justice for Litigation Routine Use:
The following Universal Routine Use for DOL Privacy Act Systems
applies: To the Department of Justice when: (a) DOL or any component
thereof; or (b) any employee of DOL in his or her official capacity; or
(c) the United States Government, is a party to litigation or has an
interest in such litigation, and by careful review, DOL determines that
the records are both relevant and necessary to the litigation, and the
use of such records by the Department of Justice is for a purpose that
is compatible with the purpose for which DOL collected the records.
Disclosure of Information to the National Archives and Records
Administration Routine Use:
The following Universal Routine Use for DOL Privacy Act Systems
applies: A record from a system of records maintained by a DOL Agency
may be disclosed as a routine use to the National Archives and Records
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
Privacy Act Routine Uses Required to Respond to a Breach:
(1) To appropriate agencies, entities, and persons when (1) DOL
suspects or has confirmed that there has been a breach of the system of
records, (2) DOL has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DOL (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with DOL efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
(2) To another Federal agency or Federal entity, when DOL
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the
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Federal Government, or national security, resulting from a suspected or
confirmed breach.
Policies and Practices for Storage of Records:
Paper file folders and electronic storage media.
Policies and Practices for Retrieval of Records:
The system has the ability to retrieve records by numerous data
elements and key word searches, including name, agency, dates, subject,
docket type, docket sub-type, agency docket ID, docket title, docket
category, document type, CFR Part, date received, Federal Register
publication date, and other information retrievable with full-text
searching capability.
Policies and Practices for Retention and Disposal of Records:
Comments on rulemaking are permanent; retired to a Federal Records
Center when superseded; and transferred to the National Archives when
30 years old. Comments on notices are disposed of after one (1) year.
Administrative, Technical, and Physical Safeguards:
Records are maintained in a secure, password protected electronic
system that utilizes security hardware and software to include:
Multiple firewalls, active intruder detection, and role-based access
controls. Paper records will be maintained in a controlled facility
where physical entry is restricted by the use of locks, guards, or
administrative procedures. Access to records is limited to those
officials who require the records to perform their official duties
consistent with the purpose for which the information was collected.
All personnel whose official duties require access to the information
are trained in the proper safeguarding and use of the information.
Record Access Procedures:
Individuals seeking access to records about themselves contained in
this system of records should address a written request to the Office
of the Assistant Secretary for Policy, Office of Regulatory and
Programmatic Policy, 200 Constitution Avenue NW, Washington, DC 20210.
Signed, written requests should contain full name, address, and
telephone number. As appropriate, requests may be referred to the DOL
Agency responsible for the rulemaking or notice for processing.
Note: FDMS permits a member of the public to download any of the
public comments received. If an individual has voluntarily furnished
his or her name when submitting the comment, the individual, as well
as the public, can view and download the comment by searching on the
name of the individual. If the comment is submitted electronically
using the FDMS system, the viewed comment will not include the name
of the submitter or any other identifying information about the
individual except that which the submitter has opted to include as
part of his or her general comments. However, a comment submitted in
writing that has been scanned and uploaded into the FDMS system will
display the submitter's identifying information that has been
included as part of the written correspondence.
Contesting Record Procedures:
A petition for amendment should be mailed to the System Manager,
and should include contact information for the requester. Requests for
correction or amendment must identify the record to be changed and the
corrective action sought.
Notification Procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Department of Labor, Office of the Assistant Secretary for
Policy, Office of Regulatory and Programmatic Policy, 200 Constitution
Avenue NW, Washington, DC 20210. Requests should contain full name,
address, and telephone number.
Note: FDMS permits an individual, as well as a member of the
public, to search the public comments received by the name of the
individual submitting the comment. Unless the individual submits the
comment anonymously, a name search will result in the comment being
displayed for view. If the comment is submitted electronically using
the FDMS system, the viewed comment will not include the name of the
submitter or any other identifying information about the individual
except that which the submitter has opted to include as part of his
or her general comments. However, a comment submitted in writing
that has been scanned and uploaded into the FDMS system will display
the submitter's identifying information that has been included as
part of the written correspondence.
Exemptions Promulgated for the System:
None.
History:
None.
Dated: October 16, 2019.
Bryan Slater,
Assistant Secretary for Administration & Management.
[FR Doc. 2019-22922 Filed 10-24-19; 8:45 am]
BILLING CODE 4510-04-P