[Federal Register Volume 84, Number 170 (Tuesday, September 3, 2019)]
[Notices]
[Pages 46010-46012]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-18890]


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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records entitled, 
BGFRS-38, ``FRB--Transportation Subsidy Records.'' The Board uses 
BGFRS-38 to track and monitor employees participation in the 
transportation subsidy program.

DATES: Comments must be received on or before October 3, 2019. This 
modified system of records will become effective October 3, 2019, 
without further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-38 ``FRB--
Transportation Subsidy Records,'' by any of the following methods:
     Agency website: https://www.federalreserve.gov. Follow the 
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
     Email: [email protected]. Include SORN name 
and number in the subject line of the message.
     Fax: (202) 452-3819 or (202) 452-3102.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.
    All public comments will be made available on the Board's website 
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as 
submitted, unless modified for technical reasons or to remove sensitive 
personally identifiable information. Public comments may also be viewed 
electronically or in paper in Room 146, 1709 New York Avenue NW, 
Washington, DC 20006, between 9:00 a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Attorney, 
(202) 530-6270, or [email protected]; Legal Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551. Telecommunications Device for the Deaf 
(TDD) users may contact (202) 263-4869.

SUPPLEMENTARY INFORMATION: The Board is modifying this system of 
records to reflect that the Board no longer collects the last four 
digits of the employee's social security number and is utilizing only 
electronic records in the system. In addition, the records are now 
retained two years (rather than three years) after the employee 
revalidates their participation in the program or ceases participation. 
To reflect these changes, the Board has updated the authority section, 
the categories of records in the system, the practices for retention 
and disposal, and the practices for storage and retrieval. The Board is 
also updating the system manager information, adding a link to the 
Board's general routine uses, and updating the

[[Page 46011]]

administrative, physical, and technical safeguards. The Board is not 
amending any existing routine uses nor establishing any new routine 
uses.
    The Board is also making technical changes to BGFRS-38 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board has made technical corrections and non-substantive language 
revisions to the following categories: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures,'' and 
``Notification Procedures.'' The Board has also created the following 
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
    BGFRS-38 ``FRB--Transportation Subsidy Records''

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Board of Governors of the Federal Reserve System 20th Street and 
Constitution Avenue NW, Washington, DC 20551.

SYSTEM MANAGER(S):
    Craig Delaney, Sr. Manager, Accounting, Division of Financial 
Management, Board of Governors of the Federal Reserve System, 20th 
Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-
2041, or [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained by the Board in order to 
administer the Board's transportation subsidy program.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past and present employees who apply for a transportation subsidy.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications submitted by employees for transportation subsidies, 
which may include name, employee ID number, home address, current 
commuting pattern and estimated commuting cost, and other information 
related to carrying out activities under the transportation subsidy 
program.

RECORD SOURCE CATEGORIES:
    Information is provided by the employee to whom the record 
pertains.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, E, F, G, H, I, and J apply to this 
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 
FR 43872 at 43873-74 (August 28, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic records are stored on a secure server with access 
limited to staff with a need to know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records can be retrieved by employee name or ID number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Transportation subsidy records are destroyed two years after the 
employee revalidates their participation or no longer participates in 
the program.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The system has the ability to track individual user actions within 
the system. The audit and accountability controls are based on NIST and 
Board standards, which, in turn, are based on applicable laws and 
regulations. The controls assist in detecting security violations and 
performance or other issues in the system. Access to the system is 
restricted to authorized users who require access for official business 
purposes. Users are classified into different roles and common access 
and usage rights are established for each role. User roles are used to 
delineate between the different types of access requirements such that 
users are restricted to data that is required in the performance of 
their duties. Periodic assessments and reviews are conducted to 
determine whether users still require access, have the appropriate 
role, and whether there have been any unauthorized changes.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) Contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    You may submit your Privacy Act request to the--
    Secretary of the Board, Board of Governors of the Federal Reserve 
System, 20th Street and Constitution Avenue NW, Washington, DC 20551.
    You may also submit your Privacy Act request electronically through 
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) Provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or complete; and (5) unless you have already done so 
in a related Privacy Act request for access or amendment, provide the 
necessary information to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

[[Page 46012]]

HISTORY:
    This SORN was previously published in the Federal Register at 73 FR 
54595 at 54977 (September 22, 2008). The SORN was amended to 
incorporate two new routine uses required by OMB at 83 FR 43872 (August 
28, 2018).

    Board of Governors of the Federal Reserve System, August 27, 
2019.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019-18890 Filed 8-30-19; 8:45 am]
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