[Federal Register Volume 84, Number 170 (Tuesday, September 3, 2019)]
[Notices]
[Pages 46010-46012]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-18890]
=======================================================================
-----------------------------------------------------------------------
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records entitled,
BGFRS-38, ``FRB--Transportation Subsidy Records.'' The Board uses
BGFRS-38 to track and monitor employees participation in the
transportation subsidy program.
DATES: Comments must be received on or before October 3, 2019. This
modified system of records will become effective October 3, 2019,
without further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-38 ``FRB--
Transportation Subsidy Records,'' by any of the following methods:
Agency website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
All public comments will be made available on the Board's website
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as
submitted, unless modified for technical reasons or to remove sensitive
personally identifiable information. Public comments may also be viewed
electronically or in paper in Room 146, 1709 New York Avenue NW,
Washington, DC 20006, between 9:00 a.m. and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Attorney,
(202) 530-6270, or [email protected]; Legal Division, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551. Telecommunications Device for the Deaf
(TDD) users may contact (202) 263-4869.
SUPPLEMENTARY INFORMATION: The Board is modifying this system of
records to reflect that the Board no longer collects the last four
digits of the employee's social security number and is utilizing only
electronic records in the system. In addition, the records are now
retained two years (rather than three years) after the employee
revalidates their participation in the program or ceases participation.
To reflect these changes, the Board has updated the authority section,
the categories of records in the system, the practices for retention
and disposal, and the practices for storage and retrieval. The Board is
also updating the system manager information, adding a link to the
Board's general routine uses, and updating the
[[Page 46011]]
administrative, physical, and technical safeguards. The Board is not
amending any existing routine uses nor establishing any new routine
uses.
The Board is also making technical changes to BGFRS-38 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
BGFRS-38 ``FRB--Transportation Subsidy Records''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System 20th Street and
Constitution Avenue NW, Washington, DC 20551.
SYSTEM MANAGER(S):
Craig Delaney, Sr. Manager, Accounting, Division of Financial
Management, Board of Governors of the Federal Reserve System, 20th
Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-
2041, or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248).
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained by the Board in order to
administer the Board's transportation subsidy program.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present employees who apply for a transportation subsidy.
CATEGORIES OF RECORDS IN THE SYSTEM:
Applications submitted by employees for transportation subsidies,
which may include name, employee ID number, home address, current
commuting pattern and estimated commuting cost, and other information
related to carrying out activities under the transportation subsidy
program.
RECORD SOURCE CATEGORIES:
Information is provided by the employee to whom the record
pertains.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F, G, H, I, and J apply to this
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records are stored on a secure server with access
limited to staff with a need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records can be retrieved by employee name or ID number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Transportation subsidy records are destroyed two years after the
employee revalidates their participation or no longer participates in
the program.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The system has the ability to track individual user actions within
the system. The audit and accountability controls are based on NIST and
Board standards, which, in turn, are based on applicable laws and
regulations. The controls assist in detecting security violations and
performance or other issues in the system. Access to the system is
restricted to authorized users who require access for official business
purposes. Users are classified into different roles and common access
and usage rights are established for each role. User roles are used to
delineate between the different types of access requirements such that
users are restricted to data that is required in the performance of
their duties. Periodic assessments and reviews are conducted to
determine whether users still require access, have the appropriate
role, and whether there have been any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) Contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--
Secretary of the Board, Board of Governors of the Federal Reserve
System, 20th Street and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically through
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) Provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
[[Page 46012]]
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
54595 at 54977 (September 22, 2008). The SORN was amended to
incorporate two new routine uses required by OMB at 83 FR 43872 (August
28, 2018).
Board of Governors of the Federal Reserve System, August 27,
2019.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019-18890 Filed 8-30-19; 8:45 am]
BILLING CODE P