[Federal Register Volume 84, Number 164 (Friday, August 23, 2019)]
[Notices]
[Pages 44321-44325]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-18184]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
[DOI-2019-0003; 19XD0120AF DT2300000 DST000000 54AB00.241A]
Privacy Act of 1974; System of Records
AGENCY: Office of the Special Trustee for American Indians, Interior.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Interior is issuing a public notice of
its intent to modify the Office of the Special Trustee for American
Indians Privacy Act system of records titled, ``Individual Indian Money
(IIM) Trust Funds--Interior, OS-02''. This system helps the Office of
the Special Trustee for American Indians meet fiduciary
responsibilities set forth in the American Indian Trust Fund Management
Reform Act of 1994. The Department of the Interior is updating this
system to (1) update the system location, (2) propose new and modified
routine uses, (3) update the categories of records and categories of
individuals covered by the system, and (4) provide general and
administrative updates to remaining sections to accurately reflect the
management and scope of the system. This modified system will be
included in the Department of the Interior's inventory of record
systems.
DATES: This modified system will be effective upon publication. New or
modified routine uses will be effective September 23, 2019. Submit
comments on or before September 23, 2019.
ADDRESSES: You may send comments, identified by docket number [DOI-
2019-0003], by any of the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for sending comments.
Email: [email protected]. Include docket number
[DOI-2019-0003] in the subject line of the message.
Mail: Teri Barnett, Departmental Privacy Officer, U.S.
Department of the Interior, 1849 C Street NW, Room 7112, Washington, DC
20240.
Hand Delivery/Courier: Teri Barnett, Departmental Privacy
Officer, U.S. Department of the Interior, 1849 C Street NW, Room 7112,
Washington, DC 20240.
Instructions: All submissions received must include the agency name
and docket number. All comments received will be posted without change
to http://www.regulations.gov, including any personal information
provided.
Docket: For access to the docket to read background documents or
comments received, go to http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Teri Barnett, Departmental Privacy
Officer, U.S. Department of the Interior, 1849 C Street NW, Room 7112,
Washington, DC 20240, email at [email protected] or by telephone
at (202) 208-1605.
SUPPLEMENTARY INFORMATION:
I. Background
The Department of the Interior (DOI), Office of the Special Trustee
for American Indians (OST) maintains the Individual Indian Money (IIM)
Trust Fund--Interior, OS-02 system of records. This system assists OST
in meeting the fiduciary responsibilities set forth in the American
Indian Trust Fund Management Reform Act of 1994, including management
of the receipt, investment, disbursement and administration of money
held in trust for individual Indians and Alaskan Natives (or their
heirs), and Indian Tribes. The OST provides trust services and
information for Indian trust funds program management and oversees the
implementation of trust reforms, trust accounting and coordination of
trust policies intra-bureau-wide related to the management of Indian
trust funds and assets. The system also provides litigation support by
analyzing and reconciling the historical collection, distribution, and
disbursement of income from IIM accounts, Indian trust land, and other
revenue sources. The system also supports DOI land consolidation
activities of fractionated lands and annual tribal trust evaluations
for Tribes who compact trust programs, functions, services, and
activities under Public Law 93-638 Self-Governance Compacts on behalf
of the Secretary of the Interior.
OST is publishing this revised notice to (1) update the system
location, (2) propose new and modified routine uses, (3) update the
categories of records and categories of individuals covered by the
system, and (4) provide general and administrative updates to remaining
sections to accurately reflect the management and scope of the system
in accordance with the Office of Management and Budget (OMB) Circular
A-108, ``Federal Agency Responsibilities for Review, Reporting, and
Publication under the Privacy Act.''
OST is proposing to modify existing routine uses to provide clarity
and transparency, and reflect updates consistent with standard DOI
routine uses. Routine uses A, B, G and L have been modified to provide
additional clarification on external organizations and circumstances
where disclosures are proper and necessary to facilitate the management
of the IIM system. Routine use A was modified to further clarify
disclosures to the Department of Justice or other Federal agencies when
necessary in relation to litigation or judicial proceedings. Routine
use B was modified to clarify disclosures to a congressional office to
respond to or resolve an individual's request made to that office.
Routine use G facilitates sharing with other government and tribal
organizations pursuant to a court order or discovery request. Modified
routine use L was revised to separate the sharing of information with
the Department of the Treasury to recover debts owed to the United
States into new proposed routine use W to distinguish the purpose of
the sharing of information and promote greater transparency. Modified
routine use I and new routine use J allow DOI to share information with
appropriate Federal agencies or entities when reasonably necessary to
respond to a breach of personally identifiable information and to
prevent, minimize, or remedy the risk of harm to individuals or the
Federal Government, or assist an agency in locating individuals
affected by a breach in accordance with OMB Memorandum M-17-12,
``Preparing for and Responding to a Breach of Personally Identifiable
Information.''
OST is proposing new routine uses to facilitate the sharing of
information with agencies and organizations to ensure the efficient and
effective management of the IIM system, or to carry out a statutory
responsibility of the DOI or Federal Government. Proposed routine use V
facilitates sharing of information with the Executive Office of the
President to resolve issues concerning an individual's records when
requested by the subject individual. Proposed routine use W allows
sharing of information with the Department of the Treasury to recover
debts owed to the United States.
[[Page 44322]]
II. Privacy Act
The Privacy Act of 1974, 5 U.S.C. 552a, embodies fair information
practice principles in a statutory framework governing the means by
which Federal agencies collect, maintain, use, and disseminate
individuals' records. The Privacy Act applies to records about
individuals that are maintained in a ``system of records.'' A ``system
of records'' is a group of any records under the control of an agency
for which information about an individual is retrieved by the name or
by some identifying number, symbol, or other identifying particular
assigned to the individual. The Privacy Act defines an individual as a
United States citizen or lawful permanent resident. Individuals may
request access to their own records that are maintained in a system of
records in the possession or under the control of the DOI by complying
with DOI Privacy Act regulations at 43 CFR part 2, subpart K, and
following the procedures outlined in the Records Access, Contesting
Record, and Notification Procedures sections of this notice.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the existence and character of each
system of records that the agency maintains and the routine uses of
each system. The revised Individual Indian Money Trust Funds system of
records notice is published in its entirety below. In accordance with 5
U.S.C. 552a(r), DOI has provided a report of this system of records to
the Office of Management and Budget and to Congress.
III. Public Participation
You should be aware your entire comment including your personal
identifying information, such as your address, phone number, email
address, or any other personal identifying information in your comment,
may be made publicly available at any time. While you may request that
we withhold your personal identifying information from public review,
we cannot guarantee we will be able to do so.
SYSTEM NAME AND NUMBER:
INTERIOR/OS-02, Individual Indian Money (IIM) Trust Funds.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The system of records is maintained by the Office of the Special
Trustee for American Indians, U.S. Department of the Interior, at the
following locations:
(1) Office of the Special Trustee for American Indians, 4400
Masthead Street NE, Albuquerque, New Mexico 87109;
(2) American Indian Records Repository, 17501 West 98th Street,
Lenexa, Kansas 66219;
(3) Bureau of Indian Affairs, Southwest Region, Albuquerque Data
Center, 1001 Indian School Road, Albuquerque, New Mexico 87109;
(4) U.S. Department of the Interior, Office of the Special Trustee
for American Indians, 1849 C Street NW, Washington, DC 20240;
(5) Other program offices that are located at regional and field
offices and at the offices of Indian Tribes that administer trust
programs under Indian Self-Determination or Self- Governance contracts
or compacts; and
(6) Offices of contractors under contract to OST.
SYSTEM MANAGER(S):
Financial Systems Administrator, Office of the Special Trustee for
American Indians, U.S. Department of the Interior, 4400 Masthead Street
NE, Albuquerque, New Mexico 87109.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
American Indian Trust Fund Management Reform Act of 1994, Public
Law 103-412, 108 Stat. 4239; 25 U.S.C. 116, 117a, 117b, 117c, 118, 119,
120, 121, 151, 159, 161a, 162a; 4011, 4043(b)(2)(B), Public Law 93-638
Self-Governance Compacts; 25 U.S.C. 5363(d)(1); 25 CFR 1000.350; 25 CFR
1000.355; 25 CFR 1000.365.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to manage the receipt, investment,
distribution, and disbursement of IIM account and Tribal trust fund
income; comply with the American Indian Trust Fund Management Reform
Act of 1994; and improve accountability and management of Indian funds
held in trust by the Government.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include individual Indians and
Alaskan Natives (or their heirs); Tribes that compact trust programs,
functions, services, and activities under Public Law 93-638 Self-
Governance Compacts; current and former Federal employees and
contractors who receive IIM account information or are IIM account
holders, owners of land held in trust or restricted status by the
Federal Government, officials acting in their official capacity to
administer program activities, individuals owning purchasable
fractional interests in land or who may be interested in participating
in the Land Buy-Back Program; members of the public who make inquiries
about the Cobell Settlement payments; acquaintances of IIM account
holders, depositors into and claimants against IIM accounts;
individuals who lease, contract, or who are permit holders on Indian
lands; and individuals with whom OST conducts business.
The system also contains information about private organizations
that provide contact information about individual Indian account
holders whose whereabouts are unknown to OST, corporations and other
business entities, which are not subject to the Privacy Act. However,
information about individuals acting on behalf of corporations and
other business entities may reflect personal information that may be
covered by this notice.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains IIM account and Tribal trust fund account
records; documents related to financial and investment activity;
custodianship of investments for IIM accounts and Tribal trust fund
accounts; account reconciliation information, disbursements, bonds,
transfers, and historical statements of account; transaction data
regarding receipts, and contact information for individuals who may
know the whereabouts of unknown locations of beneficiaries; land
ownership and interests in restricted or fractioned lands; official
land buy-back correspondence, appraisals, maps, purchase offers, and
other documents related to land consolidation efforts and program
activities; and, Tribal trust evaluation data and documentation. The
records from Tribes and the Bureau of Indian Affairs (BIA) are used to
evaluate compliance with Federal regulations, statutes, and policies in
the management of Indian trust programs, and identify names of Tribes
or trust beneficiaries associated with the ownership of trust assets,
leases, court orders, or other trust related transactions and
documentation. The data regarding IIM accounts that may be obtained
from the OST Accounting Reconciliation Tool (ART) system, Trust Funds
Accounting System (TFAS) and the BIA Trust Asset and Accounting
Management system (TAAMS). Records in the system may include IIM
account numbers, bank routing and account numbers, names, aliases or
other names used, mother's maiden name, child or dependent information,
guardianship information, gender, date of birth, age, date of death,
emergency contact information, marital status, spouse information,
medical information,
[[Page 44323]]
disability information, mailing, home, and email addresses, telephone
and cell phone numbers, driver's license, Social Security numbers
(SSNs), truncated SSNs, and taxpayer identification numbers, Tribal
Enrollment Number, Tribal affiliation (membership), other Tribal
identification number, blood quantum, and Tribal trust account codes.
RECORD SOURCE CATEGORIES:
Records in the system are obtained from individual Indians and
Alaskan Natives (or their heirs), Indian Tribes, current and former
Federal employees and contractors who receive IIM account information
or are IIM account holders. Records and financial data in this system
are also obtained from the OST ART, TFAS, and other DOI Bureaus and
Offices including BIA, Office of Natural Resources and Revenue (ONRR),
Bureau of Land Management (BLM), Office of Hearings and Appeals (OHA),
and the Office of the Secretary (OS). Information may also be obtained
from the Department of Justice (DOJ), Department of the Treasury, and
other Federal, state and local agencies, and Tribes; Courts of
competent jurisdiction, including Tribal courts; and, private
financial, business institutions, and entities.
This system also obtains information from members of the public,
including individuals who make inquiries about Cobell Settlement
payments, acquaintances of IIM account holders who may know the
whereabouts of otherwise unknown locations of beneficiaries, depositors
into and claimants against IIM accounts, individuals who lease,
contract, or who are permit holders on Indian lands and individuals
with whom OST conducts business. Information may also be received from
private organizations about individual Indian account holders whose
whereabouts are unknown to OST and correspondents, beneficiaries,
landowners, and members of the public who participate or are interested
in land consolidation or related program activity.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information maintained in this system may be disclosed to authorized
entities outside DOI for purposes determined to be relevant and
necessary as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including Offices of the
U.S. Attorneys, or other Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
(1) DOI or any component of DOI;
(2) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(3) Any DOI employee or former employee acting in his or her
official capacity;
(4) Any DOI employee or former employee acting in his or her
individual capacity when DOI or DOJ has agreed to represent that
employee or pay for private representation of the employee; or
(5) The United States Government or any agency thereof, when DOJ
determines that DOI is likely to be affected by the proceeding.
B. To a congressional office when requesting information on behalf
of, and at the request of, the individual who is the subject of the
record.
C. To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, territorial, local, tribal or foreign) when a
record, either alone or in conjunction with other information,
indicates a violation or potential violation of law--criminal, civil,
or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
D. To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
E. To Federal, state, territorial, local, tribal, or foreign
agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
F. To representatives of the National Archives and Records
Administration (NARA) to conduct records management inspections under
the authority of 44 U.S.C. 2904 and 2906.
G. To state, territorial and local governments and tribal
organizations to provide information needed in response to court order
and/or discovery purposes related to litigation, when the disclosure is
compatible with the purpose for which the records were compiled.
H. To an expert, consultant, grantee, or contractor (including
employees of the contractor) of DOI that performs services requiring
access to these records on DOI's behalf to carry out the purposes of
the system.
I. To appropriate agencies, entities, and persons when:
(1) DOI suspects or has confirmed that there has been a breach of
the system of records;
(2) DOI has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DOI (including
its information systems, programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DOI's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
J. To another Federal agency or Federal entity, when DOI determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in:
(1) responding to a suspected or confirmed breach; or
(2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
K. To the Office of Management and Budget (OMB) during the
coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
L. To the Department of the Treasury, as needed, in the performance
of their official duties to disburse trust funds and to issue
disbursements, Explanation of Payment (EOP) reports, Statements of
Performance (including Assets), IRS Form 1099s, Osage Headwright
Owner's Share of Income, Deductions, etc., and BIA invoices for the use
or sale of Indian trust lands and resources.
M. To agency contractors who have been engaged to assist the
Government in the performance of a contract, grant, cooperative
agreement, or other activity related to this system or records and who
need to have access to the records in order to perform the activity.
N. To Indian Tribes entering into a contract or compacts of the
trust funds management functions under the Indian Self-Determination
and Education Assistance Act, as amended.
[[Page 44324]]
O. To any of the following entities or individuals, when the entity
or individual makes a written request for information of owners of any
interest in trust or restricted lands, location of the parcel, and the
percentage of undivided interest owned by each individual.
(1) To other owners of interests in trust or restricted lands
within the same Indian Reservation.
(2) To Tribes that exercise jurisdiction over the land where the
parcel is located or any person who is eligible for membership in a
Tribe.
(3) To any person that is leasing, using or consolidating, or is
applying to lease, use or consolidate trust or restricted land or the
interest in trust or restricted lands.
P. To Indian Tribes entering into a contract or compacts of real
estate or title functions under the Indian Self-Determination and
Education Assistance Act, as amended.
Q. To Indian Tribes (including employees) who
(1) operate, or are eligible to operate, land consolidation
activities on behalf of DOI,
(2) agree to non-disclosure, and
(3) submit a request in writing, upon a determination by DOI that
such activities shall occur on the Tribe's Reservation within six
months or less and when the information relates to owners of
fractionated land. Information disclosed may include, but is not
limited to, the following:
(a) Contact information (telephone number, email address);
(b) Relevant personal characteristics of the owner (age, Tribal
membership, living/deceased);
(c) Type of ownership, i.e., type of interest, if interest is
purchasable; and
(d) Transaction status, i.e., has an offer been sent, accepted or
rejected, is the owner a willing seller.
R. To the lineal descent, heir, or devisee of a deceased individual
covered by the system or to any other person entitled to the deceased's
trust assets.
S. To IIM account owners, their heirs, guardians, or agents.
T. To members of the public, the names of IIM account holders whose
whereabouts are unknown and OST is seeking a current address.
U. To the news media and the public, with the approval of the
Public Affairs Officer in consultation with counsel and the Senior
Agency Official for Privacy, where there exists a legitimate public
interest in the disclosure of the information, except to the extent it
is determined that release of the specific information in the context
of a particular case would constitute an unwarranted invasion of
personal privacy.
V. To the Executive Office of the President in response to an
inquiry from that office made at the request of the subject of a record
or a third party on that person's behalf, or for a purpose compatible
with the reason for which the records are collected or maintained.
W. To the Department of the Treasury to recover debts owed to the
United States.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to consumer reporting agencies as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims
Act of 1966 (31 U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in any medium including paper, electronic,
microfilm, microfiche, imaged, and computer printout form. Original
input documents are stored in standard office filing equipment and/or
imaged documents on magnetic media which prepare and provide input
documents and information for data processing. Paper records are
maintained in file folders stored within locking file cabinets or
locked areas in secured facilities with controlled access. Electronic
records are stored in computers, removable drives, storage devices,
electronic databases, and other electronic media under the control of
OST.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by individual names; SSNs; IIM or Tribal
trust funds account numbers; Tribe, Tribal enrollment or census
numbers; Tribal codes, electronic ticket numbers; contact names; call
numbers or incident numbers; Tax Identification Number (TIN); IIM or
Tribal trust fund account number and identifiers may also be linked to
an individual appraisal, parcel, or encumbrance on ownership.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are covered by the Indian Affairs Records
Schedule (IARS) records series 6100 and 9000 approved on June 28, 2006
by the National Archives and Records Administration (NARA) Job No. N1-
075-04-7 and Job. No. N1-075-06-8. The Indian Fiduciary Financial Trust
records are cut off at the end of the fiscal year, maintained in the
office two years after cut off, and then retired to the American Indian
Records Repository (AIRR), Federal Records Center, Lenexa, Kansas.
Record retention periods vary based on the type of record under the
appropriate 6100 and 9000 records series. Subsequent legal transfer of
the records to the National Archives of the United States will be in
accordance with the signed Standard Form 258, Agreement to Transfer
Records to the National Archives of the United States. Historical Trust
Accounting records are cut off at fiscal year-end, maintained in the
office of records for a maximum of 5 years after cut off, and then
retired to the AIRR, Federal Records Center, Lenexa, Kansas. Subsequent
legal transfer of the records to the National Archives of the United
States will be as jointly agreed to between the U.S. Department of the
Interior and NARA. Temporary records are maintained and disposed of in
accordance with the General Records Schedule or the Departmental
Records Schedule (DRS) for the appropriate record type (including data
backup tapes or copies).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The records contained in this system are safeguarded in accordance
with 43 CFR 2.226 and other applicable security and privacy rules and
policies. During normal hours of operation, paper records are
maintained in locked file cabinets in secure locations under the
control of authorized personnel. Computer servers on which electronic
records are stored are located in secured DOI controlled facilities
with physical, technical and administrative levels of security to
prevent unauthorized access to the DOI network and information assets.
Access granted to authorized personnel is password-protected, and each
person granted access to the system must be individually authorized to
use the system. A Privacy Act Warning Notice appears on computer
monitor screens when records containing information on individuals are
first displayed. Data exchanged between the servers and the system is
encrypted. Backup tapes are encrypted and stored in a locked and
controlled room in a secure, off-site location.
Computerized records systems follow the National Institute of
Standards and Technology standards as developed to comply with the
Privacy Act of 1974, 5 U.S.C. 552a, Paperwork Reduction Act of 1995, 44
U.S.C. 3501-3521; Federal Information Security Modernization Act of
2014, 44 U.S.C. 3551-3558; and the Federal Information Processing
Standards 199; Standards for Security Categorization of Federal
Information
[[Page 44325]]
and Information Systems. Security controls include user identification,
passwords, database permissions, encryption, firewalls, audit logs, and
network system security monitoring, and software controls.
Access to records in the system is limited to authorized personnel
who have a need to know to access the records in the performance of
their official duties. Electronic data is protected through
identification, passwords, database permission and software controls.
Such security measures establish different access levels for different
types of users associated with pre-defined groups and/or bureaus. Each
user's access is restricted to only the functions and data necessary to
perform that person's job responsibilities. Access can be restricted to
specific functions (i.e., create, update, delete, view, assign
permissions) and is restricted utilizing role-based access. Authorized
users are required to follow established internal security protocols
and must complete all security, privacy, and records management
training and sign the DOI Rules of Behavior. Contract employees with
access to the system are monitored by the Contracting Officer's
Representative and agency Security Manager. A Privacy Impact Assessment
was conducted to ensure that Privacy Act safeguard requirements are met
and appropriate privacy controls and safeguards are in place.
RECORD ACCESS PROCEDURES:
An individual requesting records on himself or herself should send
a signed, written request to the System Manager identified above. The
request should describe the records sought as specifically as possible.
The request envelope and letter should both be clearly marked ``PRIVACY
ACT REQUEST FOR ACCESS.'' A request for access must meet the
requirements of 43 CFR 2.238. Provide the following information with
your request:
(a) Proof of your identity;
(b) List of all of the names by which you have been known, such as
maiden name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal enrollment, or census number;
(f) BIA home agency;
(g) Time period(s) during which the records may have been created
or maintained, to the extent known by you; and
(h) Description or identification of the records you are requesting
(including whether you are asking for a copy of all of your records or
only a specific part of them) and the maximum amount of money that you
are willing to pay for duplication.
CONTESTING RECORD PROCEDURES:
An individual requesting corrections or the removal of material
from his or her records should send a signed, written request to the
System Manager identified above. A request for corrections or removal
must meet the requirements of 43 CFR 2.246. Provide the following
information with your request:
(a) Proof of your identity;
(b) List of all of the names by which you have been known, such as
maiden name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal enrollment, or census number;
(f) BIA home agency;
(g) Time period(s) during which the records may have been created
or maintained, to the extent known by you;
(h) Specific description or identification of the record(s) you are
contesting and the reason(s) why you believe the record(s) are not
accurate, relevant, timely, or complete; and
(i) Copy of documents or evidence in support of (h) above.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on himself or herself should send a signed, written inquiry to the
System Manager identified above. The request envelope and letter should
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for
notification must meet the requirements of 43 CFR 2.235. Provide the
following information with your request:
(a) Proof of your identity;
(b) List of all of the names by which you have been known, such as
maiden name or alias(es);
(c) Social Security number;
(d) Mailing address;
(e) Tribe, IIM account number, Tribal enrollment, or census number;
(f) BIA home agency; and
(g) Time period(s) during which the records may have been created
or maintained, to the extent known by you.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 1043 (January 8, 2015).
Teri Barnett,
Departmental Privacy Officer, Department of the Interior.
[FR Doc. 2019-18184 Filed 8-22-19; 8:45 am]
BILLING CODE 4334-63-P