[Federal Register Volume 84, Number 146 (Tuesday, July 30, 2019)]
[Notices]
[Pages 36921-36923]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-16153]
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FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records entitled,
BGFRS-12 ``FRB--Bank Officers Personnel System.'' BGFRS-12 is a system
of records that contains personal information about Federal Reserve
Bank officers. It is used by the Human Resources Section within the
Board's Division of Reserve Bank Operations and Payment Systems (RBOPS)
to assist the Board in its oversight of the Federal Reserve Banks
including reviewing Reserve Bank compliance with the Federal Reserve
Administration Manual through on-site reviews and off-site monitoring.
DATES: Comments must be received on or before August 29, 2019. This
modified system of records will become effective August 29, 2019,
without further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-12: FRB-Bank
Officers Personnel System, by any of the following methods:
Agency Website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
All public comments will be made available on the Board's website
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as
submitted,
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unless modified for technical reasons, or to remove sensitive PII.
Public comments may also be viewed electronically or in paper in Room
146, 1709 New York Avenue NW, Washington, DC 20006, between 9:00 a.m.
and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Attorney,
(202) 530-6270, or [email protected]; Legal Division, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551.
SUPPLEMENTARY INFORMATION: The Board is modifying this system in order
to reflect minor changes to the use of the system. Specifically, the
Board is making changes to the types of information collected, adding
more detail to the purpose of the system, changing the title for the
System Manager, changing the system location, amending the specifics of
the access controls, and making changes to the record retention
policies and practices. The Board has also determined that the system-
specific routine use providing that ``the records may be used to
provide reports, such as the Board's Annual Report to Congress,
agencies and the public on characteristics regarding the Federal
Reserve Bank officer work force'' is no longer needed. The Board's
practice is to release only aggregate, non-identifiable information
through such reports. Accordingly, as the release of aggregate
information is not a release of Privacy Act information because the
information does not identify any individual, the Board proposes to
delete the system-specific routine use.
The Board is also making technical changes to BGFRS-38 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
BGFRS-12 ``FRB--Bank Officers Personnel System''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Reserve Bank of Kansas City, 1 Memorial Drive, Kansas City,
Missouri 64198.
SYSTEM MANAGER(S):
Lauren Guerin, Manager, Human Resources Section, Reserve Bank
Operations and Payment Systems, Board of Governors of the Federal
Reserve System, 20th Street and Constitution Avenue NW, Washington, DC
20551, 202-452-2540, or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 4, 10, 11, and 21 of the Federal Reserve Act (12 U.S.C.
247, 248, 307, and 485).
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to assist the Board in
its oversight of the Federal Reserve Banks. The Board's use includes
ensuring compliance with the Federal Reserve Administration Manual
through on-site reviews and off-site monitoring.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present Federal Reserve Bank Officers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personnel information such as demographic and employment
information on past and present Reserve Bank officers (including the
employees working at National IT and the Office of Employee Benefits),
and any personnel actions regarding the officer that have occurred
during the officer's employment.
RECORD SOURCE CATEGORIES:
The individual to whom the record pertains, Federal Reserve Bank
staff, and System personnel systems all provide the information
contained within this system of records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses, A, B, C, D, F, G, H, I, and J apply to this
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 (August 28, 2018) at 43873-74.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Staff can retrieve records by name or employee identification
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained for at least three years in accordance with
applicable record retention schedules.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to records is limited to those whose official duties require
it.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) Contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically through
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must
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provide relevant and convincing evidence in support of your request.
Your request for amendment must: (1) Provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
No exemptions are claimed for this system.
HISTORY:
This system was previously published in the Federal Register at 73
FR 24984, at 24996 (May 6, 2008). The SORN was also amended to
incorporate two new routine uses required by OMB at 83 FR 43872 (August
28, 2018).
Board of Governors of the Federal Reserve System, July 25, 2019.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019-16153 Filed 7-29-19; 8:45 am]
BILLING CODE 6210-01-P