[Federal Register Volume 84, Number 61 (Friday, March 29, 2019)]
[Notices]
[Pages 11988-11991]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-06143]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Substance Abuse and Mental Health Services Administration


Statement of Organization, Functions, and Delegations of 
Authority

    Part M of the Substance Abuse and Mental Health Services 
Administration (SAMHSA) Statement of Organization, Functions, and 
Delegations of Authority for the Department of Health and Human 
Services (DHHS) is amended to reflect the new functional statement for 
the Office of Financial Resources (OFR) and the Office of Management, 
Technology and Operations (OMTO). This notice re-locates the Division 
of Management Services (DMS), excluding the ethics function, from OMTO 
to OFR. This change aligns DMS staff under the Director of OFR. The 
changes include:

Office of Financial Resources (MG)

    The Office of Financial Resources (OFR) provides executive-level 
direction, advice and guidance to the Administrator and SAMHSA 
components on all aspects of budget, financial management, grants and 
acquisition management, and provides for the direction and 
implementation of these activities across the Agency. The OFR has 
several formal and informal roles.
     Chief Financial Officer (CFO). By delegation, exercises 
full Agency-wide authority of the responsibilities delineated in the 
Chief Financial Officers Act of 1990.
     Lead Agency Official for acquisitions responsible for 
contract policy, planning, review, and management.
     Lead Official for audits and financial statements.
     Lead Agency official for grant policy, planning, review 
and management.
     Lead official for the annual performance budget, 
responsible for the formulation, performance analysis and reporting, 
and presentation of the SAMHSA Budget and Performance Budget submitted 
to HHS and OMB.

Office of the Director (MG-1)

    (1) Carries out all Chief Financial Officer functions provided by 
the Chief Financial Officers Act of 1990 including conducting the 
analyses necessary to provide agency managers with reliable financial, 
cost, and performance information both annually and throughout the year 
to manage programs and make difficult spending decisions; evaluates and 
improves financial management systems, controls, and operations to 
eliminate waste, fraud, abuse, and to improve management of assets; 
evaluates acquisition, grant, and contracting policy, practices and 
plans to cut costs and improve effectiveness and efficiencies; and 
establishes effective financial organizational structure and financial 
personnel requirements within the agency; (2) Provides advice and 
guidance to the Administrator on budget, financial management, and the 
alignment of program priorities with legislation and agency policies; 
(3) Represents the agency before OMB in matters of presentation of 
budgets, performance reporting and resolution of issues arising from 
the execution of final appropriations; (4) plans, administers, and 
coordinates the review of grant and cooperative agreement applications 
and contract proposals.

Office of Financial Advisory Services (MG1A)

    Analyses financial and cost information for the Agency; (2) 
evaluates and improves financial management systems, controls, and 
operations to eliminate waste, fraud, abuse, and to improve management 
of assets; and (3) conducts audits and on site reviews of organizations 
who receive federal funds from SAMHSA to ensure compliance with Federal 
fiscal and management policies and reduce the risk of waste, fraud, and 
abuse.

Office of Management, Analysis, and Coordination (MG1B)

    (1) Provides leadership, oversight, and guidance serving in the 
role of a central office for OFR, providing management, analysis, and 
coordination in support of the CFO and Director of OFR; (2) provides 
management support to the OFR Director including centralized 
communication and coordination within OFR and between OFR and other 
SAMHSA Offices and Centers; (3) serves as liaison with ASFR, OMB, 
ONDCP, and other external entities; (4) develops and executes Agency-
wide procedures relating to implementation and management of the 
Government Performance and Results Act (GPRA); (5) manages and 
coordinates program assessment and performance reporting and prepares 
the Performance Appendix to the annual Performance Budget; (6) both 
annually and throughout the year conducts analyses of performance

[[Page 11989]]

information to make difficult spending decisions; (7) represents the 
Agency in Department or government-wide activities to implement the 
development and implementation of performance measures and budget 
related performance planning, policies, requirements, and processes; 
(8) coordinates and manages General Accounting Office (GAO) and Office 
of Inspector General (OIG) reviews of the agency, analyzes results, and 
develops agency response; (9) coordinates with budget staff to evaluate 
proposed program initiatives to determine their policy, resource, and 
management implications as part of budget formulation; (10) coordinates 
with budget, policy, grant, contract, and program staff to develop 
plans for implementing programs and supporting activities insuring 
consistency with agency budget proposals and submissions and 
appropriations law and all other Federal laws, regulations, and 
policies; (11) conducts analyses of financial management system and 
activities to ensure effective internal controls, timely and reliable 
financial and performance data for reporting and system integration; 
(12) manages activities to analyze and improve program integrity, 
operations, internal controls, risk assessments and transparency; (13) 
develops extramural policy and guidance addressing peer and council 
review, interagency agreements, and jointly funded grant programs; (14) 
develops policy guidance for grants and contracts development 
processes, and monitors progress; and (15) administers human subject 
and participant protection policies and procedures and confidentiality 
certificate activities.

Division of Budget (MGA)

    (1) Provides guidance, manages and coordinates the Agency budget 
plans and formulates and presents SAMHSA's future budget and financial 
management activities; (2) proposes budget options and policy 
initiatives as necessary to achieve program objectives established by 
the Administrator; (3) prepares budget justification documents which 
support the Administrator's priorities and decisions; (4) assists in 
the development of strategies for the presentation of the budget to the 
OMB and the Congress and develops materials for key Agency officials 
who testify at hearings before these bodies; (5) provides day-to-day 
liaison with budget staff at other levels; (6) establishes a financial 
management planning process for the development of strategic and 
tactical plans, and provides guidance and financial management 
indicators that enable the CFO to evaluate the financial management 
programs and activities of the agency; (7) evaluates internal fiscal 
controls to assure compliance with laws, regulations, policies; (8) 
conducts special reviews and analyses to examine assigned program 
operations and management effectiveness; (9) provides leadership and 
direction in the Agency-wide review, analysis and appraisal of 
financial elements of program execution and the development and 
execution of policies related to efficient allocation, expenditure and 
control of funds; (10) coordinates the preparation of the corrective 
action plan (CAP), which is submitted quarterly to OMB and reflects the 
material weaknesses and reportable conditions from the annual CFO audit 
and the Federal Managers' Financial Integrity Act (FMFIA) report; (11) 
manages and coordinates Agency budget execution, including the 
apportionment and allotment processes, overhead and assessment changes, 
and monitoring of overall expenditures; (12) responsible for the 
development and maintenance of a system of financial information which 
involves the collection, organization, and maintenance of financial 
data in electronic form as well as the development of reporting 
mechanisms for making the financial information useful and available 
for decision making; (13) manages the agency's improper payment 
reduction initiatives which include recovery auditing, program risk 
assessments, estimating and reducing improper payments for high risk 
programs and reporting to OMB, Congress, and others; and (14) provides 
analyses of high risk programs and improper payment identification 
strategies and formulates recommendations on best approaches to meeting 
the requirements of the Improper Payments Information Act of 2002 
(IPIA) and other related legislation, regulation and policy.

Division of Grants Management (MGB)

    (1) Conducts all aspects of the SAMHSA grants management process; 
(2) develops, implements, and coordinates the application of Agency 
standards, methods and procedures for the management of grants and 
cooperative agreements; (3) provides guidance to the Agency, 
applicants, and grantees on the management and administrative aspects 
of grant programs; (4) reviews applications, reports, and active 
projects to ensure compliance with management policies and procedures; 
(5) prepares, processes, and disseminates award documents; (6) prepares 
special and recurring reports relating to applications and awards; (7) 
measures and tracks grants management performance; (8) provides 
leadership in managing Department and agency cost policy and promotes 
cost efficiency in operations and individual grants; and (9) supports 
Government-wide electronic grant initiative.

Formula Grants Branch (MGBA)

    (1) Develops and implements SAMHSA policies and procedures and 
performs the business management activities for all mandatory grants 
and all prevention services discretionary grants and cooperative 
agreements; (2) interprets higher level policies and procedures, 
advises grant and program staff on the effect and implementation 
activities required; (3) conducts Agency grant and cooperative 
agreement business management services for all discretionary prevention 
services grants and all mandatory grants; and (4) issues notices of 
Grant Award.

Discretionary Grants Branch (MGBB)

    (1) Develops and implements SAMHSA policies and procedures and 
performs the business management activities for mental health and 
substance abuse treatment discretionary grants and cooperative 
agreements; (2) interprets higher level policies and procedures, 
advises grant and program staff on the effect and implementation 
activities required; (3) conducts Agency grant and cooperative 
agreement business management services for all discretionary treatment 
grants; and (4) issues notices of Grant Award.

Division of Grant Review (MGC)

    Formulates SAMHSA-wide policies governing the review, scoring, and 
reporting of the review of grant applications. Participates in 
Department grant policy making workgroups and supports government wide 
electronic grant application initiatives. Provides assistance to 
potential applicants on grant review processes and electronic filing 
via GRANTS.GOV. Reviews SAMHSA strategic Initiatives and Plans, meets 
with Strategic Initiative Leaders and Center program staff to identify 
types of expertise needed for future review cycles and recruits and 
orients new reviewers to governing policies and procedures. Provides 
oversight and assessment of the grant application review function. 
Evaluates the adequacy of reviews and assesses the extent to which 
reviews provide a prognosis for grantee success. Aggregates data from a 
variety of sources for the purpose of identifying the need for 
alternative approaches. Develops new and improved grant review 
procedures to bring SAMHSA to the cutting edge of

[[Page 11990]]

new ideas in grant application management and review. Reviews trends in 
both public and private sectors evaluating new approaches in a 
systematic method.

Division of Contracts Management (MGD)

    (1) Conducts all aspects of the SAMHSA contracts management 
process; (2) develops and implements standards and procedures for the 
management of the Agency's contracts and purchase card programs; (3) 
reviews and evaluates contract proposals to determine acceptability and 
cost reasonableness; (4) advises Agency personnel on contracts 
management policies and procedures established by law and Agency 
guidelines; (5) maintains internal control over the contracts 
management function; (6) issues contract awards following appropriate 
laws, regulations, guidelines and policies; (7) coordinates and 
participates in all phases of the acquisition cycle, including pre-
solicitation, solicitation, negotiation, award, administration, and 
close out of the Agency's contracts; (8) measures and tracks contract 
management performance; (9) provides leadership in areas of managing 
cost policy and is responsible for implementing agency cost efficiency 
goals; (10) provides leadership to reduce reliance on high-risk 
contracting by increasing competition and shifting performance 
contracts to measures of impact; and (11) develops initiatives to cut 
contracting costs and works with program staff to improve cost 
efficiencies in contract solicitations and awards.

Division of Management Services (MGE)

    (1) Provides leadership for, and implementation of, SAMHSA's human 
capital management, business management, and transformation and related 
services; (2) provides and/or coordinates with other service providers 
the provision of all human resources management services (e.g., for 
Civil Service, Commissioned Corps, intern programs, etc.), equal 
employment opportunity services, employee and labor relations services, 
and personnel security services, working with DHHS service components 
and outside organizations as necessary and monitoring performance; (3) 
provides advisory and other services to support planning, implementing 
and evaluating organizational structures, policies and procedures 
(e.g., by consulting on performance, organizational streamlining, 
business process re-engineering, change management and establishment of 
meaningful metrics and successful data collection strategies; and (4) 
develops, maintains, and manages systems regarding policies and 
procedures.

Human Capital and Business Management Branch (MGEA)

    Provides leadership for, and implementation of, certain human 
capital management, business management, and transformation and related 
services, including coordination and oversight of: (1) SAMHSA's 
Performance Management Appraisal Program implementation, closeout and 
related Departmental reporting; (2) SAMHSA's Performance Award 
Management System; (3) SAMHSA's SES Performance Plan implementation and 
closeout; (4) SAMHSA's SES Performance Review Board (PRB); (5) 
Department-level awards for SAMHSA nominees; (6) SAMHSA interagency 
awards and employee recognition; (7) SAMHSA's Learning Education and 
Development training program; (8) Student programs [e.g., Presidential 
Management Fellows; Pathways Program; student volunteers; etc.]; (9) 
SAMHSA's Internship Program; (10) SAMHSA's Telework program and 
Electronic Telework Approval System; (11) DMS Records Management 
liaison duties; (12) DMS Delegations of Authority; (13) Departmental 
reporting on Branch responsibilities; and (14) Inter-agency employee 
moves.

Human Resources Liaison and Data Branch (MGEB)

    (1) Provides leadership, coordination, implementation, and 
oversight of certain human resources services; (2) provides and/or 
coordinates with other service providers the provision of SAMHSA 
services for the Civil Service; (3) monitors performance on recruitment 
and hiring; (4) maintains all data support and reporting relative to 
human resources management; (5) provides advisory and other services to 
support planning, implementing and evaluating organizational 
structures, position descriptions, policies and procedures; and (6) 
design, plan and conduct agency-wide evaluations to determine the 
effectiveness of human resources programs in supporting the 
accomplishment of the SAMHSA's mission, and the extent to which human 
resources programs comply with Federal law, regulations, and 
Departmental guidance.

Proposed Functional Statements

Office of Management, Technology, and Operations (MB)

    The Office of Management, Technology and Operations (OMTO) provides 
Agency leadership and executive support for information technology and 
agency administrative and operational services. The OMTO provides 
executive oversight over technology management functions by integrating 
planning, optimization, operation and control of technological 
products, processes and services for the Agency and serving as the 
liaison with HHS ITIO on consolidated services. Finally, OMTO 
coordinates and directs a broad range of administrative and operational 
services that allow the Agency to operate efficiently. OMTO provides 
oversight for travel, ITAS, and purchasing agency-wide; facilities 
maintenance and operations; major property and equipment procurement; 
and inventory management. Additionally, the office manages and oversees 
centralized operations that address crosscutting Department and 
Government-wide efforts, including sustainability, records management, 
telecommunications management, privacy, IT security, government ethics 
and continuity of operations planning.

Office of the Director (MB-1)

    Coordinates agency participation with Department of Health and 
Human Services on an array of administrative activities; (2) Provides 
leadership and guidance, oversees and monitors the range of 
administrative, policy, program services, and IT support services which 
are provided to all SAMHSA components; (3) provides general policy 
review and executive oversight of cross-cutting management and 
administrative issues; (4) streamlines, improves, and integrates 
administrative services and systems; (5) coordinates cross-cutting 
tasks and initiatives; (6) tracks and measures administrative program 
performance, and ethics; and (7) manages the SAMHSA ethics program.

Division of Operational Support (MBH)

    (1) Provides centralized administrative services for the Agency, 
including processing and coordinating requests for, and providing 
advice on, procurement actions, travel, property, facilities, 
timekeeping and mail services as well as r(2) coordinates actions as 
necessary with other HHS components such as the Program Support Center 
(PSC), the HHS Office of the Assistant Secretary for Administration 
(HHS/ASA) and the contract travel agency; (3) processes and coordinates 
requests for

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SAMHSA administrative actions; (4) provides advice and guidance to 
staff on administrative procedures for processing actions such as 
travel orders, acquisition requests, credit card purchases, office 
moves, and training documents; (5) ensures administrative actions are 
consistent with regulations and other requirements, and implements 
general management policies as prescribed by SAMHSA and higher 
authorities; (6) coordinates the provision of support in the areas of 
real and personal property, building management, facility management, 
health and safety, logistics, security, transportation, parking, and 
telecommunications; (7) manages Program Management funds including 
performing budget execution tasks such as certifying funds, maintaining 
the commitment database, and reconciling accounts for program 
management for SAMHSA; (8) coordinates and complies with policies and 
procedures set forth by the Office of Financial Resources (OFR) for 
budget execution and formulation; and (9) manages continuity of 
operations (COOP) for the Agency and serves as pan-flu liaison for the 
Office of Management, Technology and Operations (OMTO).

Administrative Operations Branch (MBHC)

    Provides services to support the Agency's administrative functions 
including (1) researching, analyzing and evaluating financial 
obligations and providing budget services for program management funds; 
(2) analyzing administrative matters impacting Office/Center serviced 
and developing work plans, and formulating recommendations for 
modifications of procedures; (3) monitoring and evaluating the 
effectiveness and efficiency of practices and policies within the 
Division to simplify operations and/or establish control systems for 
accurate and timely planning and reporting; (4) interpreting policies, 
procedures and practices concerning travel and reimbursement for travel 
expenses and preparing travel documents for travelers; (5) serving as 
System Administrator for the automated travel system; (6) reviewing and 
analyzing proposed small acquisitions under $100,000, ensuring 
appropriate guidelines, processing and procedural requirements are met; 
(7) providing managers and staff of SAMHSA with guidance, technical 
support, and training regarding travel, purchases, and related 
administrative matters; (8) providing training on various 
administrative systems, such as travel, federal charge cards, small 
acquisitions, etc.; (9) developing, monitoring and maintaining staffing 
status rosters; (10) time and attendance services; analyzing leave and 
pay discrepancies; training new timekeepers and leave approving 
officials, updating staff on new leave policies; (11) processing of 
identification badges and personnel security controls (12) working with 
components of the HHS/ASA and reporting on various aspects of travel, 
procurement, conferences, etc.; (13) managing conference policy and 
procedures for the Agency; and 14) Monitoring and Managing the agency's 
travel card program.

Building, Logistics, and Telecommunications Branch (MBHB)

    Provides services to support the Agency in (1) building operations 
including security, interagency agreements and meeting logistics, 
facilities management, building equipment including installation and 
removal, oversight of SAMHSA security, purchasing and maintenance, 
audio visual services, mail services, PIV badging replacements 
including renewals and damages, property management and GSA vehicle 
driver services; (2) logistical requirements including building moves, 
space management, property management, real property management, 
parking maintenance, managing and monitoring childcare and Transhare 
subsidy programs, and other Federal Occupational Health provided 
programs, Safety and Health Officer responsibilities, environmental 
issues, oversee and assist in all furniture needs from moves to 
repairs, management of signage, specification for and arrangement of 
reasonable accommodations, management of shipping and receiving 
services, and labor services; (3) telecommunication and related 
services including desk phone services, copier control, conference room 
management, long distance phone services, audio conferences; and (4) 
COOP, emergency preparedness.

Division of Technology Management (MBJ)

    Provides leadership in the development of policies for and the 
analysis, performance measurement, and improvement of SAMHSA 
information systems; (2) manages, operates, and enhances SAMHSA-wide 
administrative applications software systems; (3) coordinates with 
other service providers the provision of information technology 
services, including operation of the local and SAMHSA managed IT 
Infrastructure, Government Furnished Equipment (GFE); personal 
computers, laptop, printers, iPhones network servers, databases, 
scanners etc. and general computer repairs, working with DHHS service 
components and outside organizations as necessary and monitoring their 
performance; (4) serves as the Agency focal point for information 
technology policy, strategic planning, budget preparation, FITARA, 
coordination with the Department regarding these issues and the 
submission of required reports to the Department on a timely basis; (5) 
reviews and analyzes new advances in technology to further SAMHSA's 
leadership in technological capabilities; (6) ensures necessary support 
services are available, implemented, and managed to ensure SAMHSA is 
able to fulfill its mission; (7) ensures that the appropriate level of 
information technology cybersecurity is in place so that the safety of 
Agency data can be assured; (8) oversees Agency-wide database 
administration and systems configuration management, providing advice, 
assistance, and training to Agency staff to obtain maximum utilization 
of and services from its information/application systems and databases; 
(9) exercises clearance authority for Agency information technology 
management projects; and (10) serves as the Agency focal point for all 
technology issues relating to the Intranet/internet activities; (11) 
ensure that agency records management program activities and special 
projects are implemented across SAMHSA.

Delegation of Authority

    All delegations and re-delegations of authority made to SAMHSA 
officials that were in effect immediately prior to this reorganization, 
and that are consistent with this reorganization, shall continue in 
effect pending further re-delegation.

 Summer King,
Statistician.
[FR Doc. 2019-06143 Filed 3-28-19; 8:45 am]
 BILLING CODE 4160-01-P