[Federal Register Volume 84, Number 56 (Friday, March 22, 2019)]
[Notices]
[Pages 10803-10808]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-05540]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2019-OS-0033]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice of a Modified System of Records.
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SUMMARY: The Office of the Secretary of Defense (OSD) proposes to
modify a system of records, titled ``Department of Defense (DoD)
Insider Threat Management and Analysis Center (DITMAC) and DoD
Component Insider Threat Records System,'' DUSDI 01-DoD. This system
enables DoD to implement the requirements of Executive Order (E.O.)
13587, Structural Reforms to Improve the Security of Classified
Networks and the Responsible Sharing and Safeguarding of Classified
Information; and Presidential Memorandum dated November 21, 2012, the
National Insider Threat Policy and Minimum Standards for Executive
Branch Insider Threat Programs. The system analyzes, monitors, and
audits insider threat information to detect and mitigate DoD insider
threats to U.S. Government installations, facilities, personnel,
missions, or resources. The system supports the DITMAC and DoD
Component insider threat programs, enables the identification of
systemic insider threat issues and challenges, provides a basis for the
development and recommendation of solutions to mitigate potential
insider threats, and assists in identifying best practices from other
Federal government insider threat programs.
The proposed modification to the system expands the population of
covered individuals to include individuals with an active
identification card, pass or credential from a DoD organization used to
gain physical or logical access to a DoD facility, network, system or
program. Modifications were made to the following sections of this
system of records: System manager, purpose, categories of individuals,
categories of records, and routine uses.
DATES: Comments will be accepted on or before April 22, 2019. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Chief Management
Officer, Directorate for Oversight and Compliance, 4800 Mark Center
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Brad Millick, Director, DoD Insider
Threat Program, Office of the Under Secretary of Defense for
Intelligence, 5000 Defense Pentagon, Washington, DC 20301-5000 or by
phone at (703) 692-3721.
[[Page 10804]]
SUPPLEMENTARY INFORMATION: E.O. 13587 directs the implementation of a
Department-wide insider threat detection and prevention program. The
DoD Insider Threat Program is decentralized to enable DoD Component
Insider Threat Programs and the DITMAC to analyze, monitor, and audit
insider threat information for detection and mitigation. The program
deters insider activity endangering DoD and U.S. Government
installations, facilities, personnel, missions, or resources.
Section 951 of the National Defense Authorization Act for Fiscal
Year 2017 (NDAA for FY17) expanded the definition of an insider threat
to anyone who has, or once had, authorized access to information, a
facility, a network, a person, or a resource of the Department. In
response to this expansion, DoD is taking a measured approach and
expanding the ability of its Component Insider Threat Programs and the
DITMAC to store insider threat related information. This modification
to the system of records enables DoD to comply with NDAA for FY17 by
expanding the population to include individuals with an active
identification card, pass or credential by a DoD organization used as
proof of identity to gain physical or logical access to a DoD facility,
network, system or program, in addition to those eligible to access
classified information or hold sensitive positions and persons with
Common Access Cards (CACs). This expansion further fulfills the intent
of E.O. 13587 and maintains a responsive posture to the NDAA for FY17.
This revision leverages existing federal laws, statutes,
authorities, policies, programs, systems, architectures and resources
in order to counter those insiders who may use their authorized access
to compromise or degrade DoD operations. The DoD and its insider threat
programs employ risk management principles, tailored to meet the
distinct needs, mission, and systems of its agencies, and include
appropriate protections for privacy, civil rights, and civil liberties.
The OSD notices for systems of records subject to the Privacy Act
of 1974, as amended, are published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Defense Privacy, Civil Liberties, and Transparency Division website at
http://dpcld.defense.gov/privacy. The proposed systems reports, as
required by the Privacy Act, as amended, were submitted on December 17,
2018, to the House Committee on Oversight and Government Reform, the
Senate Committee on Homeland Security and Governmental Affairs, and the
Office of Management and Budget (OMB) pursuant to Section 6 to OMB
Circular No. A-108, ``Federal Agency Responsibilities for Review,
Reporting, and Publication under the Privacy Act,'' revised December
23, 2016 (December 23, 2016, 81 FR 94424).
Dated: March 19, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
Department of Defense (DoD) Insider Threat Management and Analysis
Center (DITMAC) and DoD Component Insider Threat Records System, DUSDI
01 DoD.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Primary location: Defense Security Service (DSS), 27130 Telegraph
Rd., Quantico, VA 22134-2253. Secondary and Decentralized locations:
Each of the DoD Components including the Departments of the Army, Air
Force, and Navy and staffs, field operating agencies, major commands,
installations, and activities. Official mailing addresses are published
with each Component's compilation of systems of records notices.
SYSTEM MANAGER(S):
Program Manager, Department of Defense Insider Threat Management
and Analysis Center, Defense Security Service, 27130 Telegraph Road,
Quantico, VA 22134-2253; email: [email protected];
phone: (571) 357-6850. DoD Components including the Departments of the
Army, Air Force, and Navy and staffs, field operating agencies, major
commands, installations, and activities. Official mailing addresses are
published as an appendix to each Service's compilation of systems of
records notices.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 137, Under Secretary of Defense for Intelligence; 44
U.S.C. 3554, Federal agency responsibilities; 44 U.S.C. 3557, National
security systems; Public Law 112-81, Section 922, National Defense
Authorization Act for Fiscal Year 2012 (NDAA for FY12), Insider Threat
Detection (10 U.S.C. 2224 note); Public Law 113-66, Section
907(c)(4)(H) (NDAA for FY14), Personnel security (10 U.S.C. 1564 note);
Public Law 114-92, Section 1086 (NDAA for FY16), Reform and improvement
of personnel security, insider threat detection and prevention, and
physical security (10 U.S.C. 1564 note); Public Law 114-328, Section
951 (NDAA for FY17), Enhanced security programs for Department of
Defense personnel and innovation initiatives (10 U.S.C. 1564 note);
E.O. 12829, as amended, National Industrial Security Program; E.O.
12968, as amended, Access to Classified Information; E.O. 13467,
Reforming Processes Related to Suitability for Government Employment,
Fitness for Contractor Employees, and Eligibility for Access to
Classified National Security Information; E.O. 9397, as amended,
Numbering System for Federal Accounts Relating to Individual Persons;
E.O. 13587, Structural Reforms to Improve the Security of Classified
Networks and the Responsible Sharing and Safeguarding of Classified
Information; Presidential Memorandum dated November 21, 2012, National
Insider Threat Policy and Minimum Standards for Executive Branch
Insider Threat Programs; and DoD Directive 5205.16, The DoD Insider
Threat Program; DoD Instruction 5205.83, DoD Insider Threat Management
and Analysis Center (DITMAC), Directive-type Memorandum 09-012, Interim
Policy Guidance for DoD Physical Access Control, as amended.
PURPOSE(S) OF THE SYSTEM:
The DITMAC was established by the Under Secretary of Defense for
Intelligence to consolidate and analyze insider threat information
reported by DoD Component insider threat programs. The DoD maintains
this system of records to assist with managing DoD Component insider
threat programs and the DITMAC in accordance with Executive Order
(E.O.) 13587 and Section 951 of the National Defense Authorization Act
for Fiscal Year 2017 (NDAA for FY17). E.O. 13587 requires Federal
agencies to establish an insider threat detection and prevention
program to ensure the security of classified networks and the
responsible sharing and safeguarding of classified information
consistent with appropriate protections for privacy and civil
liberties. Section 951 of the NDAA for FY17 requires DoD insider threat
programs collect, store, and retain information from various data
sources, including personnel security, physical security, information
security, law enforcement, counterintelligence, user activity
monitoring, information assurance, and other appropriate data sources
to detect and mitigate potential insider threats.
Insider threats including espionage, terrorism, the unauthorized
disclosure of national security information
[[Page 10805]]
(including protected and sensitive information), and the loss or
degradation of departmental resources or capabilities can damage the
United States. The system will be used to analyze, monitor, and audit
insider threat information for insider threat detection and mitigation
within the DoD on persons eligible to access classified information and
or hold a sensitive position. In addition, the system will monitor the
insider threats from individuals with physical or logical access to a
DoD installation or controlled information system via a Common Access
Card (CAC) to DoD and U.S. Government installations, facilities,
personnel, missions, or resources.
The system will support DoD Component insider threat programs,
enable the identification of systemic insider threat issues and
challenges and provide a basis for the development and recommendation
of solutions to deter, detect, and/or mitigate potential insider
threats. It will assist in identifying best practices among other
Federal Government insider threat programs, through the use of existing
DoD resources and functions and by leveraging existing authorities,
policies, programs, systems, and architectures.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The following categories of individuals are covered: Individuals
with or previously granted access to classified information or those
currently or previously holding a sensitive position. These individuals
include active and reserve component (including National Guard)
military personnel; civilian employees (including non-appropriated fund
employees); DoD contractor personnel, and officials or employees from
Federal, state, local, tribal and private sector entities affiliated
with or working with DoD and granted access to classified information
by DoD or another authorized Federal agency based on an eligibility
determination; individuals embedded with DoD units operating abroad
eligible or previously eligible to access classified information or
hold sensitive positions; active duty U.S. Coast Guard and mobilized
retired military personnel, eligible or previously eligible for access
to classified information or to hold sensitive positions (DoD and when
operating with the military services or DoD Components) and limited
access authorization grantees; individuals with an active DoD CAC for
authenticating physical access to DoD installations or logical access
to DoD controlled information systems; military family members and
military retirees with active Uniformed Services ID cards; individuals
with active DoD Civilian Retiree cards; individuals with an active
identification card, pass or credential from a DoD organization used as
proof of identification to gain physical or logical access to a DoD
facility, network, system or program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records from DoD Components and the DITMAC, including: Responses to
information requested by official questionnaires and applications
(e.g., SF 86 Questionnaire for National Security Positions, DD 1173, DD
1173-1, DD 2765, DD 1172-2 Application for Identification Card/DEERS
Enrollment) including: Individual's full name, former names and
aliases; date and place of birth; Social Security Number (SSN); height
and weight; hair and eye color; gender; ethnicity and race; biometric
data; mother's maiden name; DoD identification number (DoD ID Number);
current and former home and work addresses, phone numbers, and email
addresses; employment history; military record information; branch of
service; selective service registration record; education history and
completed degrees; names of associates and references and their contact
information; citizenship information; passport information; driver's
license information; identifying numbers from access control passes or
identification cards; alien registration number; criminal history;
civil court actions; prior personnel security eligibility,
investigative, and adjudicative information, including information
collected through continuous evaluation; mental health history; records
related to drug and/or alcohol use; financial record information;
credit reports; the name, date and place of birth, social security
number, and citizenship information for spouse and/or cohabitant; the
name and marriage information for current and former spouse(s); the
citizenship, name, date and place of birth, and current address for
relatives. Information on foreign contacts and activities; association
records; information on loyalty to the United States; and other agency
reports furnished to DoD or collected by DoD in connection with
personnel security investigations, continuous evaluation for
eligibility for access to classified information, and insider threat
detection programs operated by DoD Components pursuant to Federal laws
and Executive Orders and DoD regulations. These records can include,
but are not limited to: Reports of personnel security investigations
completed by investigative service providers (such as the Office of
Personnel Management). Polygraph examination reports; nondisclosure
agreements; document control registries; courier authorization
requests; derivative classification unique identifiers; requests for
access to sensitive compartmented information (SCI); facility access
records; security violation files; travel records; foreign contact
reports; briefing and debriefing statements for special programs,
positions designated as sensitive, other information and documents
required in connection with personnel security adjudications; and
financial disclosure filings. DoD component information, summaries or
reports, and full reports, about potential insider threats from:
Payroll information, travel vouchers, benefits information, equal
employment opportunity complaints, performance evaluations,
disciplinary files (including information related to reports of
misconduct or disciplinary actions and or considerations), information
related to discharges, resignations, and retirements in lieu of court-
martial for military members and information related to discharges,
resignations, and retirements in lieu of disciplinary action for
civilians, information related to disciplinary and administrative
negotiations and settlements, training records, substance abuse and
mental health records of individuals undergoing law enforcement action
or presenting an identifiable imminent threat, counseling statements,
outside work and activities requests, and personal contact records.
Particularly sensitive or protected information, including
information held by special access programs, law enforcement, inspector
general, or other investigative sources or programs. Access to such
information may require additional approval by the senior DoD official
responsible for managing and overseeing the program. Reports of
investigation regarding security violations, including but not limited
to: Statements, declarations, affidavits and correspondence; incident
reports; investigative records of a criminal, civil or administrative
nature; letters, emails, memoranda, and reports; exhibits and evidence;
and, recommended remedial or corrective actions for security
violations. Information, data (transiting or stored) and activity, in
part or in combination collected through network monitoring, cyber
defense, information security or any related activity conducted for
network protection on DoD owned or operated systems, networks,
endpoints, cloud
[[Page 10806]]
infrastructure, or devices. Information containing personnel user names
and aliases, levels of network access, audit data, information
regarding misuse of a DoD device, information regarding unauthorized
use of removable media, and logs of printer, copier, and facsimile
machine use; information collected through user activity monitoring,
which is the technical capability to observe and record the actions and
activities of all users, at any time, on a computer network controlled
by DoD or a component thereof in order to deter, detect, and/or
mitigate insider threats as well as to support authorized
investigations. Such information may include key strokes, screen
captures, and content transmitted via email, chat, or data import or
export. DoD component summaries of reports, and full reports, about
potential insider threats from records of government telephone system
usage, including the telephone number initiating and receiving the
call, and the date and time of the call; Information obtained from
other Federal Government sources, such as information regarding U.S.
border crossings and financial information obtained from the Financial
Crimes Enforcement Network; Information specific to the management and
operation of each DoD Component insider threat program, including
information related to investigative or analytical efforts by DoD
insider threat program personnel to identify threats to DoD personnel,
property, facilities, and information, and information obtained from
Intelligence Community members, the Federal Bureau of Investigation, or
from other agencies or organizations about individuals known or
suspected of engaging in conduct constituting, preparing for, aiding,
or relating to an insider threat including, but not limited to
espionage or unauthorized disclosure of classified national security
information. Publicly available information, such as information
regarding: Arrests and detentions; real property; bankruptcy; liens or
holds on property; vehicles; licensure (including professional and
pilot's licenses, firearms and explosive permits); business licenses
and filings; Publicly available social media information, including
electronic social media information published or broadcast for public
consumption, available on request to the public, accessible online to
the public, available to the public by subscription or purchase, or is
otherwise lawfully accessible to the public. It includes social media
information generally available to persons in a military community even
though the military community is not open to the civilian general
public. Publicly available social media information does not include
information only accessible by logging into a private account of the
individual about whom the record pertains or by requiring the
individual to provide a password to social media information that is
not publicly available. Workplace performance information, including
performance management and appraisal reviews and other performance
based measures. Information collected from the DoD Defense Performance
Management and Appraisal Program, and information related to reports
regarding harassment, discrimination, and drug testing violations or
results, including but not limited to: Statements, declarations,
affidavits and correspondence; incident reports; investigative records
of a criminal, civil or administrative nature; letters, emails,
memoranda, and reports; exhibits and evidence; and, recommended
remedial or corrective actions. Information generated from Prevention,
Assistance, and Response elements operating at DoD Installations:
Information held by DoD operated education institutions, such as dean
of students records, housing records, financial information, and other
information maintained by an DoD educational institution. Information
contained in, or developed from, the Department of Defense Identity
Matching Engine for Security and Analysis. Information contained in
physical access logs, to include visitor logs, at all DoD Facilities,
information contained in a installations Carrier Appointment System,
and information contained in, or developed from DoD Electronic Physical
Access Control System.
RECORD SOURCE CATEGORIES:
Individuals; DoD Component program offices including DoD contractor
databases, internal and external sources including counterintelligence
and security databases and files, personnel security databases and
files, DoD component human resources databases and files, Office of the
Chief Information Officer and information assurance databases and
files, information collected through user activity monitoring, DoD
telephone usage records, Federal, state, tribal, territorial, and local
law enforcement and investigatory records, Inspector General records,
available U.S. Government intelligence and counterintelligence
reporting information and analytic products pertaining to adversarial
threats, other Federal agencies, and publicly available information,
including commercially available subscription databases containing
public records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to disclosures permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, these records may be disclosed outside
DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows:
a. To an appropriate federal, state, local, tribal, territorial,
foreign, or international agency, if the information is relevant and
necessary to a requesting agency's decision concerning the hiring or
retention of an individual, or the issuance of a security clearance,
license, contract, grant, delegation or designation of authority, or
other benefit, or if the information is relevant and necessary to a DoD
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation of
an employee, the letting of a contract, or the issuance of a license,
grant, delegation or designation of authority, or other benefit and
disclosure is appropriate to the proper performance of the official
duties of the person making the request.
b. To appropriate contractors, grantees, experts, consultants,
companies, corporations and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for the
Federal Government, if the information is relevant and necessary to the
entities' decision concerning the suitability, the hiring or retention
of an individual, or issuance of a security clearance, license,
contract, grant, delegation or designation of authority, or other
benefit, or if the information is relevant and necessary to a DoD
decision concerning the suitability, the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, delegation or designation of authority,
or other benefit and disclosure is appropriate to the proper
performance of the official duties of the person or entity making the
request, determination, decision or judgment.
c. A record consisting of, or relating to, terrorism information,
homeland security information, counterintelligence, or law enforcement
information may be disclosed to a Federal, state, local, tribal,
territorial, foreign government, multinational agency, and to a private
sector agent
[[Page 10807]]
either in response to its request, or upon the initiative of the DoD
Component, for purposes of sharing such information as is necessary and
relevant to the agency's investigations and inquiries related to the
detection, prevention, disruption, preemption, and mitigation of the
effects of terrorist activities against the territory, people, and
interests of the United States of America as contemplated by the
Intelligence Reform and Terrorism Protection Act of 2004.
d. To any person, organization or governmental entity (e.g., local
governments, first responders, American Red Cross, etc.), in order to
notify them of or respond to a serious and imminent terrorist or
homeland security threat or natural or manmade disaster as is necessary
and relevant for the purpose of guarding against or responding to such
threat or disaster.
e. To complainants and/or victims to the extent necessary to
provide such persons with information and explanations concerning the
progress and/or results of the investigation or case arising from the
matters of which they complained and/or of which they were a victim.
f. To officials and agencies of the Executive Branch of government,
federal contractors and grantees, for purposes of conducting studies,
research and analyses of insider threat programs or issues.
g. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
h. To designated officers and employees of Federal, State, local,
territorial, tribal, international, or foreign agencies maintaining
civil, criminal, enforcement, or other pertinent information, such as
current licenses, if necessary to obtain information relevant and
necessary to a DoD Component decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
i. To foreign law enforcement, security, investigatory, or
administrative authorities to comply with requirements imposed by, or
to claim rights conferred in international agreements and arrangements,
including those regulating the stationing and status in foreign
countries of DoD military and civilian personnel.
j. To any agency, organization, or individual for the purposes of
performing audit or oversight of the DoD Insider Threat Program as
authorized by law and as necessary and relevant to such audit or
oversight functions.
k. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
l. To third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation,
provided disclosure is appropriate to the proper performance of the
official duties of the individual making the disclosure.
m. To a Federal agency or entity with possible information relevant
to an allegation or investigation or was consulted regarding an insider
threat for purposes of obtaining guidance, additional information, or
advice from such Federal agency or entity regarding the handling of an
insider threat matter.
n. To the news media or the general public, where the disclosure of
factual information would be in the public interest and which would not
constitute an unwarranted invasion of personal privacy.
o. To a Federal, state, or local agency, or other appropriate
entities or individuals, or through established liaison channels to
selected foreign governments, in order to enable an intelligence agency
to carry out its responsibilities under the National Security Act of
1947, as amended, the Central Intelligence Act of 1949, as amended,
E.O. 12333 or any successor order, applicable national security
directives, or classified implementing procedures approved by the
Attorney General and promulgated pursuant to such statutes, orders or
directives.
p. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
q. To the Department of Justice for the purpose of representing the
Department of Defense, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
r. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
s. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
t. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
u. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
v. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and electronic storage media, in
accordance with the safeguards mentioned below.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in this system may be retrieved by name, SSN, and/or
DoD ID number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
System records are retained and disposed of according to DoD
records maintenance and disposition schedules and the requirements of
the National Archives and Records Administration (General Records
Schedule 5.6: Security Records Transmittal No. 28 July 2017, item 210-
240).
ADMINISTRATIVE, PHYSICAL, AND TECHNICAL SAFEGUARDS:
Military personnel, civilian employees, or contract security
personnel guards protect information technology systems. Physical
access to rooms maintaining information
[[Page 10808]]
technology systems is controlled by combination lock and by
identification badges only issued to authorized individuals. Electronic
authorization and authentication of users is provided on a need-to-know
basis and is required at all points prior to accessing system
information. All data transfers and information retrievals using remote
communication facilities require encryption. Paper records are
maintained in safes and filing cabinets located in a secure area and
only accessible by authorized personnel.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
the DITMAC system of record should address written inquires to the
Defense Security Service, Office of FOIA and Privacy, 27130 Telegraph
Road, Quantico, VA 22134-2253. Individuals seeking information about
themselves contained in any specific DoD Component's insider threat
program system of records should address written inquiries to the
official mailing address for that Component, which is published with
each Component's compilation of systems of records notices. DoD
Component addresses are also listed at: http://dpcld.defense.gov/Privacy/Privacy-Contacts/. Individuals seeking information about
themselves contained in the DITMAC system of records originating in
another DoD Component may be directed to the originating DoD Component
maintaining the records. Individuals should provide their full name
(and any alias and/or alternate name), SSN, and date and place of
birth, and the address where the records are to be returned. In
addition, the requester must provide either a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside of the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths:
``I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature).''
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for the
representative to act on their behalf.
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records and for contesting or appealing
agency determinations are published in DoD Regulation 5400.11; 32 CFR
310; or may be obtained from the Defense Privacy, Civil Liberties, and
Transparency Division, 4800 Mark Center Drive; ATTN: DPCLTD, Mailbox
#24; Alexandria, VA 22350-1700.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in the DITMAC system of records should address
written inquires to the Defense Security Service, Office of FOIA and
Privacy, 27130 Telegraph Road, Quantico, VA 22134-2253. Individuals
seeking to determine whether information about themselves is contained
in any specific DoD Component's insider threat program system of
records should address written inquiries to the official mailing
address for that Component, which is published with each Component's
compilation of systems of records notices. DoD Component addresses are
also listed at: http://dpcld.defense.gov/Privacy/Privacy-Contacts/.
Signed, written requests must contain the full name (and any alias and/
or alternate names used), SSN, and date and place of birth. In
addition, the requester must provide either a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside of the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The DoD has exempted records maintained in DUSDI 01-DoD, the
``Department of Defense (DoD) Insider Threat Management and Analysis
Center (DITMAC) and DoD Component Insider Threat Records System,'' from
subsections (c)(3) and (4); (d)(1), (2), (3), and (4); (e)(1), (2),
(3), (4)(G), (H), and (I), (5), and (8); (f); and (g) of the Privacy
Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(1), (2), (4), (5), (6),
(7). In addition, exempt records received from other systems of records
in the course of DITMAC or Component record checks may, in turn, become
part of the case records in this system. When records are exempt from
disclosure in systems of records for record sources accessed by this
system, DoD also claims the same exemptions for any copies of such
records received by and stored in this system.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 310. For additional information
contact the system manager.
HISTORY:
March 21, 2018, 83 FR 12345; September 23, 2016, 81 FR 65631; May
19, 2016, 81 FR 31614.
[FR Doc. 2019-05540 Filed 3-21-19; 8:45 am]
BILLING CODE 5001-06-P