[Federal Register Volume 84, Number 47 (Monday, March 11, 2019)]
[Notices]
[Pages 8718-8720]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-04301]
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FEDERAL RESERVE SYSTEM
Agency Information Collection Activities: Announcement of Board
Approval Under Delegated Authority and Submission to OMB
AGENCY: Board of Governors of the Federal Reserve System.
SUMMARY: The Board of Governors of the Federal Reserve System (Board)
is adopting a proposal to implement the New Hire Information Collection
(FR 27; OMB No. 7100-new).
FOR FURTHER INFORMATION CONTACT: Federal Reserve Board Clearance
Officer--Nuha Elmaghrabi--Office of the Chief Data Officer, Board of
Governors of the Federal Reserve System, Washington, DC 20551 (202)
[[Page 8719]]
452-3829. Telecommunications Device for the Deaf (TDD) users may
contact (202) 263-4869, Board of Governors of the Federal Reserve
System, Washington, DC 20551.
OMB Desk Officer--Shagufta Ahmed--Office of Information and
Regulatory Affairs, Office of Management and Budget, New Executive
Office Building, Room 10235, 725 17th Street NW, Washington, DC 20503
or by fax to (202) 395-6974.
SUPPLEMENTARY INFORMATION: On June 15, 1984, the Office of Management
and Budget (OMB) delegated to the Board authority under the Paperwork
Reduction Act (PRA) to approve and assign OMB control numbers to
collection of information requests and requirements conducted or
sponsored by the Board. Board-approved collections of information are
incorporated into the official OMB inventory of currently approved
collections of information. Copies of the Paperwork Reduction Act
Submission, supporting statements and approved collection of
information instrument(s) are placed into OMB's public docket files.
The Board may not conduct or sponsor, and the respondent is not
required to respond to, an information collection that has been
extended, revised, or implemented on or after October 1, 1995, unless
it displays a currently valid OMB control number.
Final approval under OMB delegated authority of the implementation
of the following information collection:
Report title: New Hire Information Collection.
Agency form number: FR 27.
OMB control number: 7100-new.
Frequency: As needed.
Respondents: Individuals.
Estimated number of respondents: Regular Hires: 312; Intern Hires:
122; Federal Transfers: 10.
Estimated average hours per response: Regular Hires: 1; Intern
Hires: 0.75; Federal Transfers: 1.08.
Estimated annual burden hours: 414.3.
General description of report: This information collection would
provide for the electronic collection of certain personnel information
from new hires using a secure web-based portal, the ``New Hire
Portal,'' before the first day of employment of a new hire. In this
way, the Board is proposing to streamline the collection of personnel
information from new hires so that much of the information previously
collected in hardcopy format from new employees on their first day of
employment would be submitted electronically by new hires through the
secure web-based New Hire Portal before they become employees of the
Board.
Currently, information is collected from new employees during the
Board's New Employee Orientation (NEO) in order to complete certain
employee on-boarding tasks, such as set up direct deposit, conduct
security/background checks, set up computer log-in profiles, establish
applicable tax withholdings, determine benefits, and identify
dependents, as well as related purposes. Such personnel information
currently is submitted by new employees on hardcopy forms during or
after NEO. Accordingly, the information collected under the Board's
current process is not subject to the PRA, 44 U.S.C. 3501 et seq.,
because information is only provided to the Board after the respondent
has become a Board employee. However, under the proposal, such
personnel information predominantly would be collected electronically
from new hires through the New Hire Portal before the new hire becomes
an employee of the Board. Therefore, the requirements of the PRA would
apply to the information collection.
As part of the onboarding process for new hires, a Human Resources
professional at the Board would identify the necessary information that
must be collected from the new hire, which is dependent upon whether
the person will be starting as an intern or starting as a full- or
part-time employee, including as a Governor or Board officer, and
whether the new hire is transferring from another federal agency. The
new hire would then be sent an email asking him or her to provide the
personnel information, described below, through the New Hire Portal
prior to their official start date.
Legal authorization and confidentiality: The information collected
as part of the New Hire Information Collection is authorized pursuant
to sections 10(3), 10(4), 11(l), and 11(q) of the Federal Reserve Act,
which provides the Board broad authority over employment of staff and
security of its building, as well as the authority to determine and
prescribe the manner in which its obligations shall be incurred and its
expenses allowed and paid (12 U.S.C. 243, 244, 248(l), and 248(q)). In
addition, Executive Order 9397 (November 22, 1943) authorizes Federal
agencies to use an individual's social security number to identify
individuals in agency records.
Providing the information collected as part of the New Hire
Information Collection is voluntary. However, if certain information
requested as part of the New Hire Information Collection is not
provided, then the Board cannot complete the hiring process.
Generally, information collected as part of the New Hire
Information Collection will be kept confidential from the public under
exemption 6 of the Freedom of Information Act (FOIA) to the extent that
the disclosure of the information ``would constitute a clearly
unwarranted invasion of personal privacy'' (5 U.S.C. 552(b)(6)). For
example, the release of information such as the new hire's date of
birth, home address, home telephone number, or social security number
to the public would likely constitute a clearly unwarranted invasion of
personal privacy and be kept confidential. However, the release of
information such as the educational history of the new hire or the
start date of employment would not likely constitute a clearly
unwarranted invasion of personal privacy and may be disclosed under the
FOIA.
Determinations regarding disclosure to third parties of any
confidential portions of the information collection that are considered
exempt under the FOIA will be made in accordance with the Privacy Act
(5 U.S.C. 552a(b)). Relevant Privacy Act statements are provided when a
respondent logs in to the portal and before the respondent is asked to
provide any information. The Board may make disclosures in accordance
with the Privacy Act's routine use disclosure provision (5 U.S.C.
552a(a)(7) and (b)(3)), which permits the disclosure of a record for a
purpose which is compatible with the purpose for which the record was
collected. Such routine uses are listed in the specific systems of
records notices, which apply to this information collection and which
can be found in: (1) The System of Records Notice for BGFRS-1, FRB-
Recruiting and Placement Records, located here: https://www.federalreserve.gov/files/BGFRS-1-recruiting-and-placement-records.pdf; (2) the System of Records Notice for BGFRS-4, FRB-General
Personnel Records, located here: https://www.federalreserve.gov/files/BGFRS-4-general-personnel-records.pdf; (3) the System of Records Notice
for BGFRS-7, FRB--Payroll and Leave Records, located here: https://www.federalreserve.gov/files/BGFRS-7-payroll-and-leave-records.pdf; (4)
the System of Records Notice for BGFRS-24, FRB--EEO General Files,
located here: https://www.federalreserve.gov/files/BGFRS-24-eeo-general-files.pdf; and/or (5) the System of Records Notice for BGFRS-
34, FRB-ESS Staff Identification Card File, located here: https://
[[Page 8720]]
www.federalreserve.gov/files/BGFRS-34-ess-staff-identification-card-
file.pdf.
Current actions: On December 17, 2018, the Board published a notice
in the Federal Register (83 FR 64573) requesting public comment for 60
days on the implementation of the FR 27. The comment period for this
notice expired on February 15, 2019. The Board did not receive any
comments. The collection will be implemented as proposed.
Board of Governors of the Federal Reserve System, March 6, 2019.
Michele Taylor Fennell,
Assistant Secretary of the Board.
[FR Doc. 2019-04301 Filed 3-8-19; 8:45 am]
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