[Federal Register Volume 84, Number 39 (Wednesday, February 27, 2019)]
[Notices]
[Pages 6383-6388]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-03390]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2019-OS-0014]
Privacy Act of 1974; System of Records
AGENCY: Office of Secretary of Defense, DoD.
ACTION: Notice of a modified system of records notice.
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SUMMARY: The system contains personnel, employment, and pay data on
current and former military and civilian personnel and survivors and
dependents of military personnel. System data is used to conduct
computer matches with various agencies in accordance with the Computer
Matching and Privacy Protection Act of 1988. This proposed routine use
will enable the conducting of a match with state public assistance
agencies to continue.
DATES: Comments will be accepted on or before March 29, 2019. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: Department of Defense, Office of the Chief Management
Officer, Directorate of Oversight and
[[Page 6384]]
Compliance, 4800 Mark Center Drive, Mailbox #24, Suite 08D09,
Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at http://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPDD), 1155 Defense Pentagon,
Washington, DC 20311-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: An additional routine use needs to be added
to the system of records notice due to a change in the process of
transferring data in the execution of the Computer Matching Agreement
(CMA #86) also known as the PARIS Agreement. CMA #86 helps identify
individuals receiving both federal compensation and pension benefits
and public assistance benefits under federal programs administered by
the states and to verify public assistance clients' income
circumstances declarations. This agreement is in accordance with the
amended section 1903(r) of the Social Security Act which requires
states to maintain eligibility determination systems which provide data
matching through the Public Assistance Reporting Information System
(PARIS) or a successor system.
The Agreement is between DoD (recipient/matching agency), the state
public assistance agencies (SPAAs--source agencies) and the Department
of Health Human Services (HHS--facilitating agency). HHS no longer
facilitates the transfer of data; the data transfer is made directly
from the SPAAs to DoD. For this reason, the routine use of sharing this
information with the SPAAs must be added to the system of records
notice.
The proposed systems reports, as required by the Privacy Act, as
amended, were submitted on December 14, 2018, to the House Committee on
Oversight and Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to Section 6 of OMB Circular No. A-108, ``Federal
Agency Responsibilities for Review, Reporting, and Publication under
the Privacy Act,'' published December 23, 2016 (December 23, 2016, 81
FR 94424).
Dated: February 22, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
Defense Manpower Data Center Data Base, DMDC 01
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Naval Postgraduate School Computer Center, Naval Postgraduate
School, Monterey, CA 93943-5000.
SYSTEM MANAGER(S):
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. App. 3 (Pub. L. 95-452, as amended (Inspector General Act
of 1978)); 10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 1562, Database on Domestic Violence Incidents; 20
U.S.C. 1070(f)(4), Higher Education Opportunity Act; Public Law 106-
265, Federal Long-Term Care Insurance; 10 U.S.C. 2358, Research and
Development Projects; and E.O. 9397 (SSN), as amended.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system of records is to provide a single central
facility within the Department of Defense to assess manpower trends,
support personnel and readiness functions, to perform longitudinal
statistical analyses, identify current and former DoD civilian and
Armed Forces personnel for purposes of detecting fraud and abuse of pay
and benefit programs, to register current and former DoD civilian and
Armed Forces personnel and their authorized dependents for purposes of
obtaining medical examination, treatment or other benefits to which
they are qualified. To collect debts owed to the United States
Government and state and local governments. Information will be used by
agency officials and employees, or authorized contractors, and other
DoD Components in the preparation of studies and policy as related to
the health and well-being of current and past Armed Forces and DoD-
affiliated personnel; to respond to Congressional and Executive branch
inquiries; and to provide data or documentation relevant to the testing
or exposure of individuals. Armed Forces drug test records will be
maintained and used to conduct longitudinal, statistical, and
analytical studies and computing demographic reports. No personal
identifiers will be included in the demographic data reports. All
requests for Service specific drug testing demographic data will be
approved by the Service designated drug testing program office. All
requests for DoD wide drug testing demographic data will be approved by
the DoD Coordinator for Drug Enforcement Policy and Support, 1510
Defense Pentagon, Washington, DC 20301-1510. DMDC web usage data will
be used to validate continued need for user access to DMDC computer
systems and databases, to address problems associated with web access,
and to ensure access is only for official purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Army, Navy, Air Force, Marine Corps, and Coast Guard officer
and enlisted personnel serving on active duty from July 1, 1968 and
after or were a member of a reserve component since July 1975
(hereafter the ``Armed Forces''); retired Armed Forces personnel;
active and retired members of the commissioned corps of the National
Oceanic and Atmospheric Administration (NOAA) and the Public Health
Service (PHS) (with Armed Forces above, hereafter referred to as the
``Uniformed Services''). All individuals examined to determine
eligibility for military service at an Armed Forces Entrance and
Examining Station from July 1, 1970, and later; Current and former DoD
civilian employees since January 1, 1972. Veterans using the Veterans
Education Assistance Program (VEAP) from January 1977 through June
1985; Participants in the Department of Health and Human Services
National Longitudinal Survey; Survivors of retired Armed Forces
personnel eligible for or currently receiving disability payments or
disability income compensation from the Department of Veterans Affairs;
surviving spouses of active or retired deceased Armed Forces personnel;
100% disabled veterans and their survivors; and survivors of retired
officers of NOAA and PHS eligible for, or are currently receiving,
Federal payments due to the death of the retiree; Individuals receiving
disability compensation from the Department of Veterans Affairs or who
are covered by a Department of Veterans Affairs' insurance or benefit
program; dependents of active and retired members of the Uniformed
Services, selective service registrants; All Federal civilian retirees;
All non-appropriated
[[Page 6385]]
funded individuals employed by the Department of Defense; Individuals
who were or may have been the subject of tests involving chemical or
biological human subject testing; and individuals inquiring or
providing information to the Department of Defense concerning such
testing; Individuals with authorized web access to DMDC computer
systems and databases.
CATEGORIES OF RECORDS IN THE SYSTEM:
Computerized personnel/employment/pay records consisting of name,
Service Number, Selective Service Number, Social Security Number (SSN),
DoD Identification Number, citizenship data, compensation data,
demographic information such as home town, age, sex, race, and
educational level; civilian occupational information; performance
ratings of DoD civilian employees and military members; reasons given
for leaving military service or DoD civilian service; civilian and
military acquisition work force warrant location, training and job
specialty information; military personnel information such as rank,
assignment/deployment, length of service, military occupation, aptitude
scores, post-service education, training, and employment information
for veterans; participation in various in-service education and
training programs; date of award of certification of military
experience and training; military hospitalization and medical
treatment, immunization, and pharmaceutical dosage records; home and
work addresses; and identities of individuals involved in incidents of
child and spouse abuse, and information about the nature of the abuse
and services provided; CHAMPUS claim records containing enrollee,
patient and health care facility, provided data such as cause of
treatment, amount of payment, name and Social Security or tax
identification number of providers or potential providers of care;
Selective Service System registration data; Primary and secondary
fingerprints of Military Entrance Processing Command (MEPCOM)
applicants; Department of Veterans Affairs disability payment records.
Credit or financial data as required for security background
investigations; Criminal history information on individuals who
subsequently enter the military; Extracts from Office of Personnel
Management (OPM); OPM/CENTRAL-1, Civil Service Retirement and Insurance
Records, including postal workers covered by Civil Service Retirement,
containing Civil Service Claim number, date of birth, name, provision
of law retired under, gross annuity, length of service, annuity
commencing date, former employing agency and home address. These
records provided by OPM for approved computer matching; Non-
appropriated fund employment/personnel records consist of Social
Security Number (SSN), name, and work address; Military drug test
records containing the Social Security Number (SSN), date of specimen
collection, date test results reported, reason for test, test results,
base/area code, unit, service, status (active/reserve), and location
code of testing laboratory; Names of individuals, as well as DMDC
assigned identification numbers, and other user-identifying data, such
as organization, Social Security Number (SSN), email address, phone
number, of those having web access to DMDC computer systems and
databases, to include dates and times of access.
RECORD SOURCE CATEGORIES:
Record sources are individuals via survey questionnaires, the
Uniformed Services, the Department of Veteran Affairs, the Office of
Personnel Management, Environmental Protection Agency, Department of
Health and Human Services, Department of Energy, Executive Office of
the President, and the Selective Service System.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
1. To the Department of Veterans Affairs (DVA):
a. To provide Uniformed Service personnel and pay data for present
and former Uniformed Service personnel for the purpose of evaluating
use of veterans' benefits, validating benefit eligibility and
maintaining the health and well being of veterans and their family
members.
b. To provide identifying Armed Service personnel data to the DVA
and its insurance program contractor for the purpose of notifying
separating eligible Reservists of their right to apply for Veteran's
Group Life Insurance coverage under the Veterans Benefits Improvement
Act of 1996 (38 U.S.C. 1968).
c. To register eligible veterans and their dependents for DVA
programs.
d. Providing identification of former Uniformed Service personnel
and survivor's financial benefit data to DVA for the purpose of
identifying military retired pay and survivor benefit payments for use
in the administration of the DVA's Compensation and Pension program (38
U.S.C. 5106). The information is to be used to process all DVA award
actions more efficiently, reduce subsequent overpayment collection
actions, and minimize erroneous payments.
e. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a), for the purpose of:
(1) Providing full identification of active duty Uniformed Service
personnel, including full time National Guard/Reserve support
personnel, for use in the administration of DVA's Compensation and
Pension benefit program. The information is used to determine continued
eligibility for DVA disability compensation to recipients returning to
active duty so benefits can be adjusted or terminated as required and
steps taken by DVA to collect any resulting over payment (38 U.S.C.
5304(c)).
(2) Providing identification of reserve duty, including full time
support National Guard/Reserve Armed Forces personnel, to the DVA, for
the purpose of deducting reserve time served from any DVA disability
compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316)
prohibits receipt of reserve pay and DVA compensation for the same time
period, however, it does permit waiver of DVA compensation to draw
reserve pay.
f. To provide identifying Uniformed Service personnel data to the
DVA for the purpose of notifying such personnel of information relating
to educational assistance as required by the Veterans Programs
Enhancement Act of 1998 (38 U.S.C. 3011 and 3034).
2. To the Office of Personnel Management (OPM):
a. Consisting of personnel/employment/financial data for the
purpose of carrying out OPM's management functions. Records disclosed
concern pay, benefits, retirement deductions and any other information
necessary for those management functions required by law (Pub. L. 83-
598, 84-356, 86-724, 94-455 and 5 U.S.C. 1302, 2951, 3301, 3372, 4118,
8347).
b. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a) for the purpose of:
(1) Exchanging civil service and Reserve personnel data to identify
those individuals of the Reserve forces employed by the Federal
government in a civilian position. The purpose of the
[[Page 6386]]
match is to identify those particular individuals occupying critical
positions as civilians and cannot be released for extended active duty
in the event of mobilization. Employing Federal agencies are informed
of the reserve status of those affected personnel so the choice of
terminating the position or the reserve assignment can be made by the
individual concerned. The authority for conducting the computer match
is contained in E.O. 11190, Providing for the Screening of the Ready
Reserve of the Armed Forces.
c. Matching for administrative purposes to include updated employer
addresses of Federal civil service employees who are reservists and
demographic data on civil service employees who are reservists.
3. To the Internal Revenue Service (IRS) for the purpose of
obtaining home addresses to contact Reserve component members for
mobilization purposes and for tax administration. For the purpose of
conducting aggregate statistical analyses on the impact of Armed Forces
personnel of actual changes in the tax laws and to conduct aggregate
statistical analyses to life stream earnings of current and former
military personnel to be used in studying the comparability of civilian
and military pay benefits. To aid in administration of Federal Income
Tax laws and regulations, to identify non-compliance and delinquent
filers.
4. To the Department of Health and Human Services (DHHS):
a. To the Office of the Inspector General, DHHS, for the purpose of
identification and investigation of DoD civilian employees and Armed
Forces members who may be improperly receiving funds under the
Temporary Assistance for Needy Families (TANF).
b. To the Office of Child Support Enforcement, Federal Parent
Locator Service, DHHS, pursuant to 42 U.S.C. 653 and 653a; to assist in
locating individuals for the purpose of establishing parentage;
establishing, setting the amount of, modifying, or enforcing child
support obligations; or enforcing child custody or visitation orders;
and for conducting computer matching as authorized by E.O. 12953 to
facilitate the enforcement of child support owed by delinquent obligors
within the entire civilian Federal government and the Uniformed
Services (active and retired). Identifying delinquent obligors will
allow State Child Support Enforcement agencies to commence wage
withholding or other enforcement actions against the obligors.
Note 1:
Information requested by DHHS is not disclosed when it would
contravene U.S. national policy or security interests (42 U.S.C.
653(e)).
Note 2:
Quarterly wage information is not disclosed for those individuals
performing intelligence or counter intelligence functions and a
determination is made that disclosure could endanger the safety of the
individual or compromise an ongoing investigation or intelligence
mission (42 U.S.C. 653(n)).
a. To the Health Care Financing Administration (HCFA), DHHS for the
purpose of monitoring HCFA reimbursement to civilian hospitals for
Medicare patient treatment. The data will ensure no Department of
Defense physicians, interns, or residents are counted for HCFA
reimbursement to hospitals.
b. To the Centers for Disease Control and the National Institutes
of Mental Health, DHHS, for the purpose of conducting studies concerned
with the health and well being of Uniformed Services personnel or
veterans, to include family members.
c. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a), for the Public Assistance
Reporting Information System (PARIS) for the purpose of determining
continued eligibility and help eliminate fraud and abuse in benefit
programs by identifying individuals who are receiving Federal
compensation or pension payments and also are receiving payments
pursuant to Federal benefit programs being administered by the States.
5. To the Social Security Administration (SSA):
a. To the Office of Research and Statistics for the purpose of:
(1) Conducting statistical analyses of impact of military service
and use of GI Bill benefits on long term earnings.
(2) Obtaining current earnings data on individuals voluntarily
leaving military service or DoD civil employment so analytical
personnel studies regarding pay, retention and benefits may be
conducted.
Note 3:
Earnings data obtained from the SSA and used by DoD does not
contain any information identifying the individual about whom the
earnings data pertains.
a. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a) to the Bureau of Supplemental
Security Income for the purpose of verifying information provided to
the SSA by applicants and recipients/beneficiaries, who are retired
members of the Uniformed Services or their survivors, for Supplemental
Security Income (SSI) or Special Veterans' Benefits (SVB). By law (42
U.S.C. 1006 and 1383), the SSA is required to verify eligibility
factors and other relevant information provided by the SSI or SVB
applicant from independent or collateral sources and obtain additional
information as necessary before making SSI or SVB determinations of
eligibility, payment amounts, or adjustments thereto.
b. To the Client Identification Branch for the purpose of
validating the assigned Social Security Number for individuals in DoD
personnel and pay files, using the SSA Enumeration Verification System
(EVS).
c. To the Office of Disability and Insurance Security Programs, for
the purpose of expediting disability processing of wounded military
service members and veterans.
6. To the Selective Service System (SSS) for the purpose of
facilitating compliance of members and former members of the Armed
Forces, both active and reserve, with the provisions of the Selective
Service registration regulations (50 U.S.C. App. 451 and E.O. 11623).
7. To the Department of Labor (DOL) to reconcile the accuracy of
unemployment compensation payments made to former DoD civilian
employees and members of the Uniformed Services by the states. To the
Department of Labor to survey Armed Forces separations to determine the
effectiveness of programs assisting veterans to obtain employment.
8. To Federal and Quasi Federal agencies, territorial, state, and
local governments to support personnel functions requiring data on
prior Armed Forces service credit for their employees or for job
applicants. Information released includes name, Social Security Number,
and military or civilian address of individuals. To detect fraud, waste
and abuse pursuant to the authority contained in the Inspector General
Act of 1978, as amended (Pub. L. 95-452) for the purpose of determining
eligibility for, and/or continued compliance with, any Federal benefit
program requirements.
9. To state and local law enforcement investigative agencies to
obtain military history information for the purpose of ongoing
investigations.
10. To Federal and Quasi Federal agencies, territorial, state and
local governments, and contractors and grantees for the purpose of
supporting research studies concerned with the health and well being of
Uniformed Service and retired personnel or veterans, to include family
members. DMDC will disclose information from
[[Page 6387]]
this system of records for research purposes when DMDC:
a. Determines the use or disclosure does not violate legal or
policy limitations under which the record was provided, collected, or
obtained;
b. Determines the research purpose (1) cannot be reasonably
accomplished unless the record is provided in individually identifiable
form, and (2) warrants the risk to the privacy of the individual that
additional exposure of the record might bring;
c. Requires the recipient to (1) establish reasonable
administrative, technical, and physical safeguards to prevent
unauthorized use or disclosure of the record, and (2) remove or destroy
the information that identifies the individual at the earliest time at
which removal or destruction can be accomplished consistent with the
purpose of the research project, unless the recipient has presented
adequate justification of a research or health nature for retaining
such information, and (3) makes no further use or disclosure of the
record except (A) in emergency circumstances affecting the health or
safety of any individual, (B) for use in another research project,
under these same conditions, and with written authorization of the
Department, (C) for disclosure to a properly identified person for the
purpose of an audit related to the research project, if information
enabling research subjects to be identified is removed or destroyed at
the earliest opportunity consistent with the purpose of the audit, or
(D) when required by law;
d. Secures a written statement attesting to the recipient's
understanding of, and willingness to abide by these provisions.
11. To Federal and State agencies for purposes of obtaining
socioeconomic information on Armed Forces personnel so analytical
studies can be conducted with a view to assessing the present needs and
future requirements of such personnel.
12. To Federal and state agencies for purposes of validating
demographic data (e.g., Social Security Number, citizenship status,
date and place of birth, etc.) for individuals in Uniformed Service
personnel and pay files so accurate information is available in support
of Uniformed Service requirements.
13. To the Bureau of Citizenship and Immigration Services,
Department of Homeland Security, for purposes of facilitating the
verification of individuals possibly eligible for expedited
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269,
Expedited Naturalization).
14. To Federal and State agencies, as well as their contractors and
grantees, for purposes of providing military wage, training, and
educational information so that Federal-reporting requirements, as
mandated by statute, such as the Workforce Investment Act (29 U.S.C.
2801, et seq.) and the Carl D. Perkins Vocational and Applied
Technology Act (20 U.S.C. 2301, et seq.) can be satisfied.
15. To Federal Agencies, including the Department of Education, to
conduct computer matching programs regulated by the Privacy Act of
1974, as amended (5 U.S.C. 552a), for the purpose of identifying
dependent children of those Armed Forces members killed in Operation
Iraqi Freedom and Operation Enduring Freedom (OIF/OEF) Afghanistan Only
for possible benefits. The DoD `Blanket Routine Uses' set forth at the
beginning of the Office of the Secretary of Defense (OSD) compilation
of systems of records notices apply to this system.
Note 5:
Military drug test information involving individuals participating
in a drug abuse rehabilitation program shall be confidential and
disclosed only for the purposes and under the circumstances expressly
authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the
Privacy Act of 1974, in regard to accessibility of such records except
to the individual to whom the record pertains. The DoD `Blanket Routine
Uses' do not apply to these types of records.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name, Social Security Number (SSN), DoD ID
number, occupation, or any other data element contained in system.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records are used to provide a centralized system within the
Department of Defense to assess manpower trends, support personnel
functions, perform longitudinal statistical analyses, and conduct
scientific studies or medical follow-up programs and other related
studies/analyses. Records are retained as follows:
(1) Input/source records are deleted or destroyed after data have
been entered into the master file or when no longer needed for
operational purposes, whichever is later. Exception: Apply NARA-
approved disposition instructions to the data files residing in other
DMDC data bases.
(2) The Master File is retained permanently. At the end of the
fiscal year, a snapshot is taken and transferred to the National
Archives in accordance with 36 CFR part 1228.270 and 36 CFR part 1234.
(3) Output records (electronic or paper summary reports) are
deleted or destroyed when no longer needed for operational purposes.
Note: This disposition instruction applies only to record keeping
copies of the reports retained by DMDC. The DoD office requiring
creation of the report should maintain its record keeping copy in
accordance with NARA approved disposition instructions for such
reports.
(4) System documentation (codebooks, record layouts, and other
system documentation) are retained permanently and transferred to the
National Archives along with the master file in accordance with 36 CFR
part 1228.270 and 36 CFR part 1234.
ADMINISTRATIVE, PHYSICAL, AND TECHNICAL SAFEGUARDS:
Access to personal information is restricted to those requiring the
records in the performance of their official duties. Access to personal
information is further restricted by the use of Common Access Cards
(CAC). Physical entry is restricted by the use of locks, guards, and
administrative procedures. All individuals granted access to this
system of records must complete Information Assurance and Privacy Act
training; all have been through the vetting process and have ADP
ratings.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Secretary of Defense/Joint Staff Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155. Written requests should contain the name and number of this
system of records notice along with the full name, Social Security
Number (SSN), date of birth, current address, and telephone number of
the individual and be signed. In addition, the requester must provide a
notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
[[Page 6388]]
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
Attorneys or other persons acting on behalf of an individual must
provide written authorization from the individual for their
representative to act on their behalf.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense rules for accessing records,
contesting contents and appealing initial agency determinations are
published in Office of the Secretary of Defense Administrative
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155. Written requests should contain the full name, Social
Security Number (SSN), date of birth, current address, and telephone
number of the individual. In addition, the requester must provide a
notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
Attorneys or other persons acting on behalf of an individual must
provide written authorization from the individual for their
representative to act on their behalf.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
November 23, 2011, 76 FR 72391.
[FR Doc. 2019-03390 Filed 2-26-19; 8:45 am]
BILLING CODE 5001-06-P