[Federal Register Volume 83, Number 233 (Tuesday, December 4, 2018)]
[Notices]
[Pages 62563-62568]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-26313]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF EDUCATION


2018-2019 Award Year Deadline Dates for Reports and Other Records 
Associated With the Free Application for Federal Student Aid (FAFSA), 
the Federal Supplemental Educational Opportunity Grant Program (FSEOG), 
the Federal Work-Study (FWS) Programs, the Federal Pell Grant (Pell 
Grant) Program, the William D. Ford Federal Direct Loan (Direct Loan) 
Program, the Teacher Education Assistance for College and Higher 
Education (TEACH) Grant Program, and the Iraq and Afghanistan Service 
Grant Program

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

-----------------------------------------------------------------------

    Catalog of Federal Domestic Assistance (CFDA) Numbers: 84.007 FSEOG 
Program; 84.033 FWS Program; 84.063 Pell Grant Program; 84.268 Direct 
Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan 
Service Grant Program.

SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from applicants and institutions 
participating in certain Federal student aid programs authorized under 
title IV of the Higher Education Act of 1965, as amended (HEA), for the 
2018-2019 award year. These programs, administered by the U.S. 
Department of Education (Department), provide financial assistance to 
students attending eligible postsecondary educational institutions to 
help them pay their educational costs.
    The Federal student aid programs (title IV, HEA programs) covered 
by this deadline date notice are the Pell Grant, Direct Loan, TEACH 
Grant, Iraq and Afghanistan Service Grant, and campus-based (FSEOG and 
FWS) programs.

DATES: 
    Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

FOR FURTHER INFORMATION CONTACT: Bruce Hughes, U.S. Department of 
Education, Federal Student Aid, 830 First Street NE, Union Center 
Plaza, 11th Floor, Washington, DC 20202-5345. Telephone: (202) 377-
3882. Email: [email protected].
    If you use a telecommunications device for the deaf (TDD) or a text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.

SUPPLEMENTARY INFORMATION: 
    Table A--2018-2019 Award Year Deadline Dates by Which a Student 
Must Submit the FAFSA, by Which the Institution Must Receive the 
Student's Institutional Student Information Record (ISIR) or Student 
Aid Report (SAR), and by Which the Institution Must Submit Verification 
Outcomes for Certain Students.
    Table A provides information and deadline dates for receipt of the 
FAFSA, corrections to and signatures for the FAFSA, ISIRs, and SARs, 
and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2019, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), corrections, 
notices of change of address or institution, or requests for a 
duplicate SAR is September 14, 2019.
    For all title IV, HEA programs, an ISIR or SAR for the student must 
be received by the institution no later than the student's last date of 
enrollment for the 2018-2019 award year or September 21, 2019, 
whichever is earlier. Note that a FAFSA must be submitted and an ISIR 
or SAR received for the dependent student for whom a parent is applying 
for a Direct PLUS Loan.
    Except for students selected for Verification Tracking Groups V4 
and V5, verification documents must be received by the institution no 
later than 120 days after the student's last date of enrollment for the 
2018-2019 award year or September 21, 2019, whichever is earlier. For 
students selected for Verification Tracking Groups V4 and V5, 
institutions must submit identity and high school completion status 
verification results no later than 60 days following the institution's 
first request to the student to submit the documentation.
    For all title IV, HEA programs except for (1) Direct PLUS Loans 
that will be made to parent borrowers, and (2) Direct Unsubsidized 
Loans that will be made to dependent students who have been determined 
by the institution, pursuant to section 479A(a) of the HEA, to be 
eligible for such a loan without providing parental information on the 
FAFSA, the ISIR or SAR must have an official expected family 
contribution (EFC) and the ISIR or SAR must be received by the 
institution no later than the earlier of the student's last date of 
enrollment for the 2018-2019 award year or September 21, 2019. For the 
two exceptions mentioned above, the ISIR or SAR must be received by the 
institution by the same dates noted in the paragraph but the ISIR or 
SAR is not required to have an official EFC.
    For a student who is requesting aid through the Pell Grant, FSEOG, 
or FWS

[[Page 62564]]

programs or for a student requesting Direct Subsidized Loans, who does 
not meet the conditions for a late disbursement under 34 CFR 
668.164(j), a valid ISIR or valid SAR must be received by the 
institution by the student's last date of enrollment for the 2018-2019 
award year or September 21, 2019, whichever is earlier.
    In accordance with 34 CFR 668.164(j)(4)(i), an institution may not 
make a late disbursement of title IV, HEA program funds later than 180 
days after the date of the institution's determination that the student 
was no longer enrolled. Table A provides that, to make a late 
disbursement of title IV, HEA program funds, an institution must 
receive a valid ISIR or valid SAR no later than 180 days after its 
determination that the student was no longer enrolled, but not later 
than September 21, 2019.
    Table B--2018-2019 Award Year Pell Grant, Iraq and Afghanistan 
Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates for 
Disbursement by Institutions.
    For the Pell Grant, Iraq and Afghanistan Service Grant, Direct 
Loan, and TEACH Grant programs, Table B provides the earliest 
disbursement date, the earliest dates for institutions to submit 
disbursement records to the Department's Common Origination and 
Disbursement (COD) System, and deadline dates by which institutions 
must submit disbursement and origination records.
    An institution must submit Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant disbursement records to COD, no 
later than 15 days after making the disbursement or becoming aware of 
the need to adjust a previously reported disbursement. In accordance 
with 34 CFR 668.164(a), title IV, HEA program funds are disbursed on 
the date that the institution: (a) Credits those funds to a student's 
account in the institution's general ledger or any subledger of the 
general ledger; or (b) pays those funds to a student directly. Title 
IV, HEA program funds are disbursed even if an institution uses its own 
funds in advance of receiving program funds from the Department.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Department rejecting all or part 
of the reported disbursement. Such failure may also result in an audit 
or program review finding or the initiation of an adverse action, such 
as a fine or other penalty for such failure, in accordance with subpart 
G of the General Provisions regulations in 34 CFR part 668.
    Deadline Dates for Enrollment Reporting by Institutions.
    In accordance with 34 CFR 674.19(f), 682.610(c), 685.309(b), and 
690.83(b)(2), upon receipt of an enrollment report from the Secretary, 
institutions must update all information included in the report and 
return the report to the Secretary in a manner and format prescribed by 
the Secretary and within the timeframe prescribed by the Secretary. 
Consistent with the National Student Loan Data System (NSLDS) 
Enrollment Reporting Guide, the Secretary has determined that 
institutions must report at least every two months. Institutions may 
find the NSLDS Enrollment Reporting Guide on the Information for 
Financial Aid Professionals website at https://ifap.ed.gov.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the Application and Verification Guide volume of 
the 2018-2019 Federal Student Aid Handbook and in the 2018-2019 ISIR 
Guide.
    Information on the institutional reporting requirements for the 
Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH 
Grant programs is included in the 2018-2019 Common Origination and 
Disbursement (COD) Technical Reference. Also, see the NSLDS Enrollment 
Reporting Guide.
    You may access these publications by selecting the ``iLibrary'' 
link at the Information for Financial Aid Professionals website at: 
https://ifap.ed.gov.
    Additionally, the 2018-2019 award year reporting deadline dates for 
the Federal Perkins Loan, FWS, and FSEOG programs were published in the 
Federal Register on January 3, 2018 (83 FR 356).
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR part 686.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. You may 
access the official edition of the Federal Register and the Code of 
Federal Regulations via the Federal Digital System at: www.gpo.gov/fdsys. At this site you can view this document, as well as all other 
documents of this Department published in the Federal Register, in text 
or Portable Document Format (PDF). To use PDF you must have Adobe 
Acrobat Reader, which is available free at the site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.
    Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 1070g, 
1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: November 29, 2018.
James F. Manning,
Acting Chief Operating Officer, Federal Student Aid.

 Table A--2018-2019 Award Year Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution
 Must Receive the Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by
                  Which the Institution Must Submit Verification Outcomes for Certain Students
----------------------------------------------------------------------------------------------------------------
                                                                                          What is the deadline
           Who submits?                What is submitted?      Where is it submitted?       date for receipt?
----------------------------------------------------------------------------------------------------------------
Student..........................  FAFSA--``FAFSA on the      Electronically to the     \1\ June 30, 2019.
                                    Web'' (original or         Department's Central
                                    renewal).                  Processing System (CPS).
                                   Signature page (if         To the address printed    September 14, 2019.
                                    required).                 on the signature page.

[[Page 62565]]

 
Student through an Institution...  An electronic FAFSA        Electronically to the     \1\ June 30, 2019.
                                    (original or renewal).     Department's CPS using
                                                               ``Electronic Data
                                                               Exchange'' (EDE) or
                                                               ``FAA Access to CPS
                                                               Online''.
Student..........................  A paper original FAFSA...  To the address printed    June 30, 2019.
                                                               on the FAFSA or
                                                               envelope provided with
                                                               the FAFSA.
Student..........................  Electronic corrections to  Electronically to the     \1\ September 14, 2019.
                                    the FAFSA using            Department's CPS.
                                    ``Corrections on the
                                    Web''.
                                   Signature page (if         To the address printed    September 14, 2019.
                                    required).                 on the signature page.
Student through an Institution...  Electronic corrections to  Electronically to the     \1\ September 14, 2019.
                                    the FAFSA.                 Department's CPS using
                                                               EDE or ``FAA Access to
                                                               CPS Online''.
Student..........................  Paper corrections to the   To the address printed    September 14, 2019.
                                    FAFSA using a SAR,         on the SAR.
                                    including change of
                                    mailing and email
                                    addresses and change of
                                    institutions.
Student..........................  Change of mailing and      To the Federal Student    September 14, 2019.
                                    email addresses, change    Aid Information Center
                                    of institutions, or        by calling 1-800-433-
                                    requests for a duplicate   3243.
                                    SAR.
Student..........................  A SAR with an official     To the institution......  The earlier of:
                                    EFC calculated by the                               -- The student's last
                                    Department's CPS, except                             date of enrollment for
                                    for Parent PLUS Loans                                the 2018-2019 award
                                    and Direct Unsubsidized                              year; or
                                    Loans made to a                                     -- \2\ September 21,
                                    dependent student under                              2019.
                                    HEA section 479A(a), for
                                    which the ISIR does not
                                    need to have an official
                                    EFC.
Student through CPS..............  An ISIR with an official   To the institution from
                                    EFC calculated by the      the Department's CPS.
                                    Department's CPS, except
                                    for Parent PLUS Loans
                                    and Direct Unsubsidized
                                    Loans made to a
                                    dependent student under
                                    HEA section 479A(a), for
                                    which the ISIR does not
                                    need to have an official
                                    EFC.
Student..........................  Valid SAR (Pell Grant,     To the institution......  Except for a student
                                    FSEOG, FWS, and Direct                               meeting the conditions
                                    Subsidized Loans).                                   for a late disbursement
                                                                                         under 34 CFR
                                                                                         668.164(j), the earlier
                                                                                         of:
Student through CPS..............  Valid ISIR (Pell Grant,    To the institution from   -- The student's last
                                    FSEOG, FWS, and Direct     the Department's CPS.     date of enrollment for
                                    Subsidized Loans).                                   the 2018-2019 award
                                                                                         year; or
                                                                                        -- \2\ September 21,
                                                                                         2019.
Student..........................  Valid SAR (Pell Grant,     To the institution......  For a student receiving
                                    FSEOG, FWS, and Direct                               a late disbursement
                                    Subsidized Loans).                                   under 34 CFR
                                                                                         668.164(j)(4)(i), the
                                                                                         earlier of:
Student through CPS..............  Valid ISIR (Pell Grant,    To the institution from   -- 180 days after the
                                    FSEOG, FWS, and Direct     the Department's CPS.     date of the
                                    Subsidized Loans).                                   institution's
                                                                                         determination that the
                                                                                         student withdrew or
                                                                                         otherwise became
                                                                                         ineligible; or
                                                              -- \2\ September 21,
                                                               2019..
Student..........................  Verification documents...  To the institution......  \3\ The earlier of:
                                                              -- 120 days after the
                                                               student's last date of
                                                               enrollment for the 2018-
                                                               2019 award year; or.
                                                              -- \2\ September 21,
                                                               2019.
Institution......................  Identity and high school   Electronically to the     \4\ 60 days following
                                    completion verification    Department's CPS using    the institution's first
                                    results for a student      ``FAA Access to CPS       request to the student
                                    selected for               Online''.                 to submit the required
                                    verification by the                                  V4 or V5 identity and
                                    Department and placed in                             high school completion
                                    Verification Tracking                                documentation.
                                    Group V4 or V5.
----------------------------------------------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
  12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
  In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him or
  her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its Student Aid Internet
  Gateway (SAIG) mailbox or when the student submits the SAR to the institution.

[[Page 62566]]

 
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for Pell Grant
  applicants and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
  ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
  of verification documents for purposes of the campus-based programs and the Direct Loan Program, but it cannot
  be later than this deadline date.
\4\ Note that changes to previously submitted Identity Verification Results must be updated within 30 days of
  the institution becoming aware that a change has occurred.


  Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates
        for Disbursement Information by Institutions for the 2018-2019 Award Year or Processing Year \1\
----------------------------------------------------------------------------------------------------------------
                                                                                          What are the deadlines
                                                        Under what                         for disbursement and
         Which program?               What is        circumstances is     Where is it        for submission of
                                     submitted?       it submitted?        submitted?           records and
                                                                                               information?
----------------------------------------------------------------------------------------------------------------
Pell Grant, Direct Loan, TEACH   An origination or  The institution    To the Common      The earliest
 Grant, and Iraq and              disbursement       has made or        Origination and    disbursement date is
 Afghanistan Service Grant        record.            intends to make    Disbursement       January 31, 2018.
 programs.                                           a disbursement.    (COD) System      The earliest
                                                                        using the          submission date for
                                                                        Student Aid        anticipated
                                                                        Internet Gateway   disbursement
                                                                        (SAIG); or to      information is March
                                                                        the COD System     25, 2018.
                                                                        using the COD     The earliest
                                                                        website at:        submission date for
                                                                        https://           actual disbursement
                                                                        cod.ed.gov.        information is March
                                                                                           25, 2018, but no
                                                                                           earlier than:
                                                                                          (a) 7 calendar days
                                                                                           prior to the
                                                                                           disbursement date
                                                                                           under the advance
                                                                                           payment method or the
                                                                                           Heightened Cash
                                                                                           Monitoring Payment
                                                                                           Method 1 (HCM1); or
                                                                                          (b) The disbursement
                                                                                           date under the
                                                                                           reimbursement or the
                                                                                           Heightened Cash
                                                                                           Monitoring Payment
                                                                                           Method 2 (HCM2).
Pell Grant, Iraq and             An origination or  The institution    To COD using       The deadline
 Afghanistan Service Grant, and   disbursement       has made a         SAIG; or to COD    submission date \2\
 TEACH Grant programs.            record.            disbursement and   using the COD      is the earlier of:
                                                     will submit        website at:       (a) 15 calendar days
                                                     records on or      https://           after the institution
                                                     before the         cod.ed.gov.        makes a disbursement
                                                     deadline                              or becomes aware of
                                                     submission date.                      the need to make an
                                                                                           adjustment to
                                                                                           previously reported
                                                                                           disbursement data,
                                                                                           except that records
                                                                                           for disbursements
                                                                                           made between January
                                                                                           31, 2018 and March
                                                                                           25, 2018 must be
                                                                                           submitted no later
                                                                                           than April 9, 2018;
                                                                                           or
                                                                                          (b) September 30,
                                                                                           2019.
Direct Loan Program............  An origination or  The institution    To COD using       The deadline
                                  disbursement       has made a         SAIG; or to COD    submission date \2\
                                  record.            disbursement and   using the COD      is the earlier of:
                                                     will submit        website at:       (a) 15 calendar days
                                                     records on or      https://           after the institution
                                                     before the         cod.ed.gov.        makes a disbursement
                                                     deadline                              or becomes aware of
                                                     submission date.                      the need to make an
                                                                                           adjustment to
                                                                                           previously reported
                                                                                           disbursement data,
                                                                                           except that records
                                                                                           of disbursements made
                                                                                           between October 1,
                                                                                           2017 and March 25,
                                                                                           2018, may be
                                                                                           submitted no later
                                                                                           than April 9, 2018;
                                                                                           or
                                                                                          (b) July 31, 2020.
Pell Grant and Iraq and          A downward         It is after the    To COD using       No later than
 Afghanistan Service Grant        adjustment to an   deadline           SAIG; or to COD    September 30, 2024.
 programs.                        origination or     submission date.   using the COD
                                  disbursement                          website at:
                                  record.                               https://cod.ed.gov.

[[Page 62567]]

 
Pell Grant and Iraq and          An origination or  It is after the    Via the COD        The earlier of:
 Afghanistan Service Grant        disbursement       deadline           website at:       (a) When the
 programs.                        record.            submission date    https://           institution is fully
                                                     and the            cod.ed.gov.        reconciled and is
                                                     institution has                       ready to submit all
                                                     received                              additional data for
                                                     approval of its                       the program and the
                                                     request for an                        award year; or
                                                     extension to the                     (b) September 30,
                                                     deadline                              2024.
                                                     submission date.
                                                    Requests for
                                                     extensions to
                                                     the established
                                                     submission
                                                     deadlines may be
                                                     made for reasons
                                                     including, but
                                                     not limited to:.
                                                    (a) A program
                                                     review or
                                                     initial audit
                                                     finding under 34
                                                     CFR 690.83;.
                                                    (b) A late
                                                     disbursement
                                                     under 34 CFR
                                                     668.164(j); or.
                                                    (c) Disbursements
                                                     previously
                                                     blocked as a
                                                     result of
                                                     another
                                                     institution
                                                     failing to post
                                                     a downward
                                                     adjustment.
TEACH Grant and Direct Loan                                                               When the institution
 programs.                                                                                 is fully reconciled
                                                                                           and is ready to
                                                                                           submit all additional
                                                                                           data for the program
                                                                                           and the award year.
Pell Grant and Iraq and          An origination or  It is after the    Via the COD        The earlier of:
 Afghanistan Service Grant        disbursement       deadline           website at:       (a) A date designated
 programs.                        record.            submission date    https://           by the Secretary
                                                     and the            cod.ed.gov.        after consultation
                                                     institution has                       with the institution;
                                                     received                              or
                                                     approval of its                      (b) February 1, 2020.
                                                     request for an
                                                     extension to the
                                                     deadline
                                                     submission date
                                                     based on a
                                                     natural
                                                     disaster, other
                                                     unusual
                                                     circumstances,
                                                     or an
                                                     administrative
                                                     error made by
                                                     the Department.
Pell Grant and Iraq and          An origination or  It is after the    Via the COD        The earlier of:
 Afghanistan Service Grant        disbursement       deadline           website at:       (a) 15 days after the
 programs.                        record.            submission date    https://           student reenrolls; or
                                                     and the            cod.ed.gov.       (b) May 1, 2020.
                                                     institution has
                                                     received
                                                     approval of its
                                                     request for
                                                     administrative
                                                     relief to extend
                                                     the deadline
                                                     submission date
                                                     based on a
                                                     student's
                                                     reentry to the
                                                     institution
                                                     within 180 days
                                                     after initially
                                                     withdrawing \3\.
----------------------------------------------------------------------------------------------------------------
\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
  to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
  that have a loan period covering any day in the 2018-2019 award year.
\2\ Transmissions must be completed and accepted before the designated processing time on the deadline
  submission date. The designated processing time is published annually via an electronic announcement posted to
  the Information for Financial Aid Professionals website (https://ifap.ed.gov). If transmissions are started at
  the designated time, but are not completed until after the designated time, those transmissions will not meet
  the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected
  may not be reprocessed because the deadline will have passed by the time the user gets the information
  notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.

[[Page 62568]]

 
Note: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 2018-26313 Filed 12-3-18; 8:45 am]
 BILLING CODE 4000-01-P