[Federal Register Volume 83, Number 212 (Thursday, November 1, 2018)]
[Notices]
[Pages 54969-54973]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-23905]


=======================================================================
-----------------------------------------------------------------------

SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2018-0059]


Privacy Act of 1974; System of Records

AGENCY: Social Security Administration (SSA).

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act, we are issuing public 
notice of our intent to modify our existing systems of records listed 
below under the System Name and Number section. This notice publishes 
details of the modification as set forth under the caption, 
SUPPLEMENTARY INFORMATION.

DATES: This routine use is effective December 3, 2018. We invite public 
comment on the addition of this routine use. In accordance with 5 
U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in 
which to submit comments. Therefore, please submit any comments by 
December 3, 2018.

ADDRESSES: The public, OMB, and Congress may comment on this 
publication by writing to the Executive Director, Office of Privacy and 
Disclosure, Office of the General Counsel, SSA, Room G-401 West High 
Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, or 
through the Federal e-Rulemaking Portal at http://www.regulations.gov; 
please reference docket number SSA-2018-0059. All comments we receive 
will be available for public inspection at the above address and we 
will post them to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Elizabeth Boorstein, Government 
Information Specialist, Privacy Implementation Division, Office of 
Privacy and Disclosure, Office of the General Counsel, SSA, Room G-401 
West High Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-
6401, telephone: (410) 966-2824, email: [email protected].

SUPPLEMENTARY INFORMATION: The Office of Management and Budget (OMB) 
Memorandum 17-12 (M-17-12), Preparing for and Responding to a Breach of 
Personally Identifiable Information (January 3, 2017) requires Federal 
agencies to publish a routine use in its systems of records that 
authorizes disclosure of records that may reasonably be needed by a 
Federal agency or Federal entity in connection with the response and 
remedial efforts in the event of a breach. The proposed routine use 
permits SSA to disclose records that may reasonably be needed by 
another Federal agency or Federal entity in its efforts to respond and 
remediate a breach of personally identifiable information. Such a 
routine use will serve to protect the interests of the people whose 
information is at risk by allowing SSA to assist another Federal agency 
or Federal entity to take appropriate steps to facilitate a timely and 
effective response to a confirmed or suspected breach. It will also 
help SSA improve its ability to prevent, minimize, or remedy any harm 
that may result from a compromise of data maintained in SSA's systems 
of records. Such a use is in the best interest of both the individual 
whose record is at issue and the public.
    To satisfy the routine use requirements in OMB M-17-12, SSA is 
adding the following routine use to our Privacy Act systems of records: 
\1\

    \1\ Privacy Act systems of records that contain data protected 
under the Internal Revenue Code (IRC) will not contain this routine 
use as the IRC does not contain a provision that permits disclosure 
for this purpose.

    To another Federal agency or Federal entity, when SSA determines 
that information from this system of records is reasonably necessary 
to assist the recipient agency or entity in:
    (a) responding to a suspected or confirmed breach; or
    (b) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its 
information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.

SYSTEM NAME AND NUMBER

    SSA will establish the new routine use listed above in the 
following systems of records:

[[Page 54970]]



----------------------------------------------------------------------------------------------------------------
                                                                     Federal Register  citation No./ publication
          System No. and name                  New routine use                           date
----------------------------------------------------------------------------------------------------------------
60-0003--Attorney Fee File.............  No. 10....................  71 FR 1803, 01/11/06.
                                                                     72 FR 69723, 12/10/07.
60-0004--Working File of the Appeals     No. 8.....................  74 FR 19620, 04/29/09.
 Council.
60-0005--Administrative Law Judge        No. 9.....................  70 FR 60383, 10/17/09.
 Working File on Claimant Cases.
60-0006--Storage of Hearing Records:     No. 9.....................  71 FR 1805, 01/11/06.
 Tape Cassettes and Audiograph Discs.                                72 FR 69723, 12/10/07.
60-0009--Hearings and Appeals Case       No. 7.....................  47 FR 45589, 10/13/82.
 Control System.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0010--Hearing Office Tracking System  No. 7.....................  71 FR 1806, 01/11/06.
 of Claimant Cases.                                                  72 FR 69723, 12/10/07.
60-0012--Listing and Alphabetical Name   No. 10....................  76 FR 24557, 05/02/11.
 File (Folder) of Vocational Experts,
 Medical Experts And Other Health Care/
 Non-Health Care Professionals Experts
 (Medicare).
60-0013--Records of Usage of Medical     No. 8.....................  71 FR 1809, 01/11/06.
 Experts, Vocational Experts, and Other                              72 FR 69723, 12/10/07.
 Health Care/Non-Health Care
 Professionals Experts (Medicare).
60-0014--Curriculum Vitae and            No. 9.....................  47 FR 45589, 10/13/82.
 Professional Qualifications of Medical                              48 FR 37526, 08/18/83.
 Advisors, and Resumes of Vocational                                 51 FR 8243, 03/10/86.
 Experts.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     72 FR 69723, 12/10/07.
60-0038--Employee Building Pass Files..  No. 8.....................  47 FR 45606, 10/13/82.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     72 FR 69723, 12/10/07.
60-0040--Quality Review System.........  No. 14....................  47 FR 45606, 10/13/82.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0042--Quality Review Case Files.....  No. 14....................  47 FR 45607, 10/13/82.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0044--National Disability             No. 12....................  71 FR 11810, 01/11/06.
 Determination Services.                                             72 FR 69723, 12/10/07.
60-0045--Black Lung Payment System.....  No. 17....................  52 FR 9543, 03/25/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     60 FR 52948, 10/11/95.
                                                                     72 FR 69723, 12/10/07.
60-0046--Disability Determination        No. 8.....................  71 FR 1812, 01/11/06.
 Service Consultant's File.                                          72 FR 69723, 12/10/07.
60-0050--Completed Determination         No. 11....................  71 FR 1814, 01/11/06.
 Record--Continuing Disability                                       72 FR 69723, 12/10/07.
 Determinations.
60-0057--Quality Evaluation Data         No. 6.....................  47 FR 45615, 10/13/82.
 Records.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0058--Master Files of Social          No. 50....................  75 FR 82121, 12/29/10.
 Security Number Holders and SSN                                     78 FR 40542, 07/05/13.
 Applications.
                                                                     79 FR 78780, 02/13/14.
                                                                     83 FR 31250, 07/03/18.
                                                                     83 FR 31252, 07/03/18.
60-0059-Earnings Recording and Self-     No. 35....................  71 FR 1819, 01/11/06.
 Employment Income System.                                           78 FR 40542, 07/05/13.
60-0063--Resource Accounting System....  No. 7.....................  47 FR 45620, 10/13/82.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.

[[Page 54971]]

 
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0077--Congressional Inquiry File....  No. 8.....................  71 FR 1823, 01/11/06.
                                                                     72 FR 69723, 12/10/07.
60-0078--Public Inquiry Correspondence   No. 9.....................  71 FR 1823, 01/11/06.
 File.                                                               72 FR 69723, 12/10/07.
60-0089--Claims Folders System.........  No. 38....................  68 FR 15784, 04/01/03.
                                                                     72 FR 69723, 12/10/07.
                                                                     83 FR 31250, 07/03/18.
60-0090--Master Beneficiary Record.....  No. 43....................  71 FR 1829, 01/11/06.
                                                                     72 FR 69723, 12/10/07.
                                                                     78 FR 40542, 07/05/13.
                                                                     83 FR 31250, 07/03/18.
                                                                     83 FR 31252, 07/03/18.
60-0094--Recovery of Overpayments,       No. 12....................  70 FR 49354, 08/23/05.
 Accounting and Reporting.                                           72 FR 69723, 12/10/07.
                                                                     83 FR 31250, 07/03/18.
60-0103--Supplemental Security Income    No. 41....................  71 FR 1830, 01/11/06.
 Record.                                                             72 FR 69723, 12/10/07.
                                                                     83 FR 31250, 07/03/18.
                                                                     83 FR 31252, 07/03/18.
60-0104--Race and Ethnicity Collection   No. 10....................  74 FR 42727, 08/24/09.
 System (RECS).
60-0118--Non-Contributory Military       No. 7.....................  71 FR 1834, 01/11/06.
 Service Reimbursement System.                                       72 FR 69723, 12/10/07.
60-0159--Continuous Work History Sample  No. 6.....................  47 FR 45643, 10/13/82.
 (Statistics).                                                       65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0186--Civil Action Tracking System    No. 7.....................  70 FR 60383, 10/17/05.
 (CATS).                                                             72 FR 69723, 12/10/07.
60-0196--Disability Studies, Surveys,    No. 5.....................  57 FR 55265, 11/24/92.
 Records and Extracts (Statistics).                                  65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0199--Extramural Surveys              No. 5.....................  71 FR 1835, 01/11/06.
 (Statistics).                                                       72 FR 69723, 12/10/07.
60-0200--Retirement and Survivors        No. 4.....................  47 FR 45649, 10/13/82.
 Studies, Surveys, Records and Extracts                              65 FR 46997, 08/01/00.
 (Statistics).                                                       72 FR 69723, 12/10/07.
60-0202--Old Age, Survivors and          No. 6.....................  47 FR 45650, 10/13/82.
 Disability Beneficiary and Worker                                   69 FR 11693, 08/01/00.
 Records and Extracts (Statistics).
                                                                     69 FR 11693, 03/11/04.
                                                                     72 FR 69723, 12/10/07.
60-0203--Supplemental Security Income    No. 5.....................  47 FR 45651, 10/13/82.
 Studies, Surveys, Records and Extracts                              65 FR 46997, 08/01/00.
 (Statistics).                                                       72 FR 69723, 12/10/07.
60-0210--Record of Individuals           No. 8.....................  47 FR 51795, 11/17/85.
 Authorized Entry to Secured Automated                               51 FR 8243, 03/10/86.
 Data Processing Area.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     72 FR 69723, 12/10/07.
60-0211--Beneficiary, Family and         No. 6.....................  48 FR 51693, 11/10/83.
 Household Surveys, Records and                                      65 FR 46997, 08/01/00.
 Extracts System (Statistics).
                                                                     69 FR 11693, 03/11/04.
                                                                     72 FR 69723, 12/10/07.
60-0213--Quality Review of Hearing/      No. 9.....................  47 FR 45655, 10/13/82.
 Appellate Process.
                                                                     48 FR 37526, 08/18/83.
                                                                     51 FR 8243, 03/10/86.
                                                                     52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     65 FR 46997, 08/01/00.
                                                                     72 FR 69723, 12/10/07.
60-0214--Personal Identification Number  No. 5.....................  59 FR 46439, 09/08/94.
 File (PINFile).                                                     72 FR 69723, 12/10/07.
60-0218--Disability Insurance and        No. 8.....................  71 FR 1836, 01/11/06.
 Supplemental Security Income                                        72 FR 69723, 12/10/07.
 Demonstration Projects and Experiments
 System.
60-0219--Representative                  No. 18....................  75 FR 25904, 05/10/10.
 Disqualification/Suspension                                         80 FR 30969, 01/06/15.
 Information System.
60-0220--Kentucky Birth Records System.  No. 6.....................  52 FR 12084, 04/14/87.
                                                                     59 FR 46439, 09/08/94.
                                                                     72 FR 69723, 12/10/07.

[[Page 54972]]

 
60-0221--Vocational Rehabilitation       No. 11....................  71 FR 1840, 01/11/06.
 Reimbursement Case Processing System.                               72 FR 69723, 12/10/07.
60-0224--SSA-Initiated Personal          No. 8.....................  59 FR 54004, 10/27/94.
 Earnings and Benefit Estimate                                       72 FR 69723, 12/10/07.
 Statement (SIPEBES) History File.
60-0225--SSA Initiated Personal          No. 7.....................  59 FR 54004, 10/27/94.
 Earnings and Benefit Estimate                                       72 FR 69723, 12/10/07.
 Statement Address System for Certain
 Territories.
60-0228--Safety Management Information   No. 8.....................  71 FR 1844, 01/11/06.
 System (SSA Accident, Injury and                                    72 FR 69723, 12/10/07.
 Illness Reporting System).
60-0230--Social Security Administration  No. 6.....................  71 FR 1846, 01/11/06.
 Parking Management Record System.                                   72 FR 69723, 12/10/07.
60-0231--Financial Transactions of SSA   No. 20....................  71 FR 1847, 01/11/06.
 Accounting and Finance Offices.                                     72 FR 69723, 12/10/07.
60-0232--Central Registry of             No. 12....................  71 FR 1849, 01/11/06.
 Individuals Doing Business With SSA                                 72 FR 69723, 12/10/07.
 (Vendor File).
60-0234--Employee Assistance Program     No. 8.....................  71 FR 1851, 01/11/06.
 (EAP) Records.                                                      72 FR 69723, 12/10/07.
60-0236--Employee Development Program    No. 14....................  71 FR 1853, 01/11/06.
 Records.                                                            72 FR 69723, 12/10/07.
60-0237--Employees' Medical Records....  No. 9.....................  71 FR 1854, 01/11/06.
                                                                     72 FR 69723, 12/10/07.
60-0238--Pay, Leave and Attendance       No. 26....................  71 FR 1856, 01/11/06.
 Records.                                                            72 FR 69723, 12/10/07.
60-0239--Personnel Records in Operating  No. 18....................  71 FR 1859, 01/11/06.
 Offices.                                                            72 FR 69723, 12/10/07.
60-0241--Employee Suggestion Program     No. 7.....................  71 FR 1861, 01/11/06.
 Records New Routine Uses.                                           72 FR 69723, 12/10/07.
60-0244--Administrative Grievances       No. 20....................  71 FR 1862, 01/11/06.
 Filed Under Part 771 of 5 CFR.                                      72 FR 69723, 12/10/07.
60-0245--Negotiated Grievance Procedure  No. 22....................  71 FR 1864, 01/11/06.
 Records.                                                            72 FR 69723, 12/10/07.
60-0250--Equal Employment Opportunity    No. 14....................  71 FR 1866, 01/11/06.
 (EEO) Counselor and Investigator                                    72 FR 69723, 12/10/07.
 Personnel Records.
60-0255--Plans for Achieving Self-       No. 10....................  71 FR 1867, 01/11/06.
 Support (PASS) Management Information                               72 FR 69723, 12/10/07.
 System.
60-0259--Claims Under the Federal Tort   No. 9.....................  71 FR 1869, 01/11/06.
 Claims Act and Military Personnel and                               72 FR 69723, 12/10/07.
 Civilian Employees' Claim Act.
60-0262--Attorney Applicant Files......  No. 8.....................  71 FR 1871, 01/11/06.
                                                                     72 FR 69723, 12/10/07.
60-0268--Medicare Part B Buy-In          No. 10....................  64 FR 10173, 03/02/99.
 Information System ...                                              72 FR 69723, 12/10/07.
60-0269--Prisoner Update Processing      No. 13....................  64 FR 11076, 03/08/99.
 System (PUPS).                                                      72 FR 69723, 12/10/07.
                                                                     78 FR 40542, 07/05/13.
60-0270--Records of Individuals          No. 6.....................  65 FR 77953, 12/13/00.
 Authorized Entry into Secured Areas by                              72 FR 69723, 12/10/07.
 Digital Lock Systems, Electronic Key
 Card Systems or Other Electronic
 Access Devices.
60-0273--Social Security Title VIII      No. 16....................  65 FR 13803, 03/14/00.
 Special Veterans Benefits Claims                                    65 FR 46997, 08/01/00.
 Development and Management Information                              72 FR 69723, 12/10/07.
 System.
60-0274--Litigation Docket and Tracking  No. 12....................  71 FR 1872, 01/11/06.
 System.                                                             72 FR 69723, 12/10/07.
60-0275--Civil Rights Complaints Filed   No. 10....................  71 FR 1874, 01/11/06.
 by Members of the Public.                                           72 FR 69723, 12/10/07.
60-0276--Social Security                 No. 7.....................  65 FR 48272, 08/07/00.
 Administration's (SSA's) Talking and                                72 FR 69723, 12/10/07.
 Listening to Customers (TLC).
60-0279--Social Security                 No. 8.....................  65 FR 49047, 08/10/00.
 Administration's (SSA's) Mandate                                    72 FR 69723, 12/10/07.
 Against Red Tape (SMART).
60-0280--SSA Administrative Sanctions..  No. 7.....................  65 FR 54595, 09/08/00.
                                                                     72 FR 69723, 12/10/07.
60-0290--Social Security                 No. 8.....................  71 FR 1874, 01/11/06.
 Administration's Customer PIN/Password                              72 FR 69723, 12/10/07.
 (PPW) Master File System.
60-0295--Ticket-to-Work and Self-        No. 9.....................  66 FR 17985, 04/04/01.
 Sufficiency Program Payment Database.                               72 FR 69723, 12/10/07.
60-0300--Ticket-to-Work Program Manager  No. 9.....................  66 FR 32656, 06/15/01.
 (PM) Management Information System.                                 72 FR 69723, 12/10/07.
60-0305--SSA Mass Transportation         No. 13....................  67 FR 44658, 07/03/02.
 Subsidy Program System.                                             72 FR 69723, 12/10/07.
60-0310--Medicare Savings Programs       No. 10....................  69 FR 17019, 03/31/04.
 Information System.                                                 72 FR 69723, 12/10/07.
60-0315--Reasonable Accommodation for    No. 12....................  70 FR 62157, 10/25/05.
 Persons with Disabilities (RAPD).                                   72 FR 69723, 12/10/07.

[[Page 54973]]

 
60-0318--Representative Payee/Misuse     No. 11....................  70 FR 29547, 05/23/05.
 Restitution Control System (RP/MRCS).                               72 FR 69723, 12/10/07.
                                                                     83 FR 31250, 07/03/18.
60-0320--Electronic Disability Claim     No. 32....................  68 FR 71210, 12/22/03.
 File (eDib).                                                        72 FR 69723, 12/10/07.
60-0321--Medicare Part D and Part D      No. 23....................  71 FR 42159, 07/25/06.
 Subsidy File.                                                       72 FR 69723, 12/10/07.
60-0325--Appointed Representatives File  No. 14....................  74 FR 51940, 10/08/09.
60-0328--National Docketing Management   No. 14....................  70 FR 34515, 06/14/05.
 Information System (NDMIS).                                         70 FR 36224, 06/22/05.
                                                                     72 FR 69723, 12/10/07.
60-0330--eWork.........................  No. 11....................  68 FR 45037, 09/15/03.
                                                                     72 FR 69723, 12/10/07.
60-0340--Freedom of Information Act      No. 11....................  81 FR 45352, 07/13/16.
 (FOIA) and Privacy Act Record Request
 and Appeal System.
60-0350--Visitor Intake Process/         No. 9.....................  72 FR 71470, 12/17/07.
 Customer Service Record (VIP/CSR)
 System.
60-0355--The Non-Attorney                No. 12....................  69 FR 77823, 12/28/04.
 Representative Prerequisites Process                                72 FR 69723, 12/10/07.
 File (NARPPF).
60-0356--Administrative Law Judge/       No. 15....................  75 FR 8171, 02/23/10.
 Public Alleged Misconduct Complaints
 (ALJ/PAMC).
60-0360--Identity Protection Program     No. 12....................  73 FR 15828, 03/25/08.
 (IPP) System.
60-0361--Identity Management System      No. 16....................  71 FR 64751, 11/03/06.
 (IDMS).                                                             72 FR 69723, 12/10/07.
60-0362--Recordings of Service           No. 13....................  73 FR 16408, 03/27/08.
 Operations.
60-0363--Call Detail Management          No. 13....................  71 FR 16408, 03/27/08.
 Information Report ...
60-0364--Service Operation Database....  No. 13....................  73 FR 16408, 03/27/08.
60-0370--The Representative Payee and    No. 7.....................  71 FR 16397, 03/31/06.
 Beneficiary Survey Data System.                                     72 FR 69723, 12/10/07.
60-0371--Social Security Administration  No. 13....................  73 FR 5619, 01/30/08.
 Unified Measurement System/Managerial
 Cost Accountability (SUMS/MCAS).
60-0372--Economic Recovery List (ERL)    No. 13....................  75 FR 40014, 07/13/10.
 Database.
60-0373--Repository of Electronic        No. 9.....................  75 FR 79065, 12/19/10.
 Authentication Data Master File.
60-0378--Requests for Accommodation      No. 12....................  79 FR 34558, 06/17/14.
 from Members of the Public (RAMP).
60-0380--Anti-Harassment & Hostile Work  No. 14....................  81 FR 87119, 12/02/16.
 Environment Case Tracking and Records
 System.
----------------------------------------------------------------------------------------------------------------

    SSA is not republishing the system of records notices in their 
entirety. Instead, SSA is republishing only the identification number, 
the name of the system of record, the number of the new routine use, 
and the issue of the Federal Register in which the system notice was 
last published in full, including the subsequent modification to the 
system of records notice's publication date and page number.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    SSA provides the address of the component and system manager 
responsible for each system in the Federal Register notice listed 
above.

SYSTEM MANAGER(S):
    SSA provides the title, business address, and contact information 
of the agency official who is responsible for the system in the Federal 
Register notice listed above.

HISTORY:
    SSA provides the citation to the last full Federal Register notice, 
as well as last subsequent modification notice to the system of records 
notice above.
    In accordance with 5 U.S.C. 552a(r), SSA provided a report to OMB 
and Congress on this modification to our system of records.

    Dated: August 16, 2018.
Mary Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of 
the General Counsel.
[FR Doc. 2018-23905 Filed 10-31-18; 8:45 am]
 BILLING CODE P