[Federal Register Volume 83, Number 128 (Tuesday, July 3, 2018)]
[Notices]
[Pages 31250-31251]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-14246]


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SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2018-0039]


Privacy Act of 1974; System of Records

AGENCY: Office of Retirement and Disability Policy, Office of Income 
Security Programs, Social Security Administration (SSA).

ACTION: Notice of a Modified System of Records.

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SUMMARY: In accordance with the Privacy Act and our disclosure 
regulations, we are issuing public notice of our intent to publish two 
new routine uses applicable to seven of our systems of records. The two 
routine uses will permit disclosures we intend to make to new entities 
to support the administration of our representative payee program. The 
system of records notices (SORN) listed below maintain information used 
in our representative payee program in addition to a variety of SSA's 
core mission operations. This notice publishes details of the proposed 
updates as set forth below under SUPPLEMENTARY INFORMATION.

DATES: The routine uses are effective August 2, 2018. In accordance 
with 5 U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day 
period in which to submit comments. We invite public comment on the new 
routine uses; therefore, please submit any comments by August 2, 2018.

ADDRESSES: The public, Office of Management and Budget (OMB), and 
Congress may comment on this publication by writing to the Executive 
Director, Office of Privacy and Disclosure, Office of the General 
Counsel, Social Security Administration, Room G-401 West High Rise, 
6401 Security Boulevard, Baltimore, Maryland 21235-6401, or through the 
Federal e-Rulemaking Portal at http://www.regulations.gov, please 
reference docket number SSA-2018-0039. All comments we receive will be 
available for public inspection at the above address and we will post 
them to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Andrea Huseth, Government Information 
Specialist, Disclosure and Data Support Division, Office of Privacy and 
Disclosure, Office of the General Counsel, Social Security 
Administration, Room G-401 West High Rise, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, telephone: (410) 965-6868, email: 
[email protected] and Tristin Dorsey, Government Information 
Specialist, Privacy Implementation Division, Office of Privacy and 
Disclosure, Office of the General Counsel, Social Security 
Administration, Room G-401 West High Rise, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, telephone: (410) 965-2950, email: 
[email protected].

SUPPLEMENTARY INFORMATION:

I. Background and Purpose of the Proposed New Routine Uses

    Social Security's representative payee program provides financial 
management for Social Security beneficiaries and Supplemental Security 
Income (SSI) recipients who are incapable of managing their benefits or 
payments. The representative payee's primary responsibility is to use 
the beneficiary's benefits or recipient's payments for current and 
foreseeable needs. Historically, representative payees have submitted 
annual accounting forms to account for the Social Security benefits or 
SSI payments received. In addition to the annual accounting form, we 
select some representative payees for additional review. This type of 
oversight provides a more in depth review to ensure that the 
representative payee is meeting his or her representative payee

[[Page 31251]]

obligations and managing the benefits or payments in the best interest 
of the beneficiary or recipient that he or she is serving.
    The Strengthening Protections for Social Security Beneficiaries Act 
of 2018 (H.R. 4547, Pub. L. 115-165, hereafter referred to as Pub. L. 
115-165) directs SSA to make annual grants to the protection and 
advocacy (P&A) system serving each of the States and the American 
Indian Consortium, for the purpose of conducting representative payee 
reviews for SSA. In addition, SSA will make annual grants to an 
eligible national association for the provision of training and 
technical assistance, administrative support, and data collection 
services to those P&A systems. Prior to the enactment of Public Law 
115-165, SSA conducted representative payee oversight and monitoring 
activities with the support of contractors. We are proposing two new 
routine uses, which will permit SSA to disclose information from the 
systems of records listed below to additional entities, including the 
grantees discussed above, for the purpose of conducting representative 
payee reviews and providing training, administrative oversight, 
technical assistance, and other support for the representative payee 
review program.

II. Proposed New Routine Uses

    The Privacy Act requires that agencies publish a notice in the 
Federal Register of ``each routine use of the records contained in the 
system, including the categories of users and the purpose of such 
use.'' 5 U.S.C. 552a(e)(4)(D). We have developed the following new 
routine uses that will allow us to disclose information to additional 
entities in support of our representative payee program:
     To agencies or entities who have a written agreement with 
SSA, to perform representative payee reviews for SSA and to provide 
training, administrative oversight, technical assistance, and other 
support for those reviews; and
     To state protection and advocacy systems, that have a 
written agreement with SSA to conduct reviews of representative payees, 
for the purpose of conducting additional reviews that the protection 
and advocacy systems have reason to believe are warranted.
    We will include the new routine uses in the following systems of 
records:

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                                                                       Federal Register citation No./publication
          System No. and name                  New routine use                           date
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60-0058--Master Files of Social         No. 47 & 48.................  75 FR 82121, 12/29/10.
 Security Number Holders and SSN                                      78 FR 40542, 07/05/13.
 Applications.                                                        79 FR 78780, 02/13/14.
60-0089--Claims Folders System........  No. 37 & 38.................  68 FR 15784, 04/01/03.
                                                                      72 FR 69723, 12/10/07.
60-0090--Master Beneficiary Record....  No. 40 & 41.................  71 FR 1829, 01/11/06.
                                                                      72 FR 69723, 12/10/07.
                                                                      78 FR 40542, 07/05/13.
60-0094--Recovery of Overpayments,      No. 10 & 11.................  70 FR 49354, 08/23/05.
 Accounting and Reporting.                                            72 FR 69723, 12/10/07.
60-0103--Supplemental Security Income   No. 38 & 39.................  71 FR 1830, 01/11/06.
 Record and Special Veterans Benefits.                                72 FR 69723, 12/10/07.
60-0222--Master Representative Payee    No. 21 & 22.................  78 FR 23811, 04/22/13.
 File.
60-0318--Representative Payee/Misuse    No. 9 & 10..................  70 FR 29547, 05/23/05.
 Restitution Control System (RP/MRCS).                                72 FR 69723, 12/10/07.
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    We are not republishing in their entirety the SORNs to which we are 
adding the proposed new routine uses. Instead, we are republishing only 
the identification number, name of the SORN, the numbers of the new 
routine uses, and the issue of the Federal Register in which the SORN 
was last published, including the publication date and number.
    In accordance with 5 U.S.C. 552a(r), we have provided a report to 
OMB and Congress on these modified systems of records.

    Dated: May 23, 2018.
Mary Ann Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of 
the General Counsel.
[FR Doc. 2018-14246 Filed 7-2-18; 8:45 am]
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