[Federal Register Volume 83, Number 108 (Tuesday, June 5, 2018)]
[Notices]
[Pages 26097-26098]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-11987]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2018-039]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records they no longer need to conduct agency business. NARA 
invites public comments on such records schedules.

DATES: NARA must receive requests for copies in writing by July 5, 
2018. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: NARA publishes notice in the Federal 
Register for records schedules they no longer need to conduct agency 
business. NARA invites public comments on such records schedules, as 
required by 44 U.S.C. 3303a(a).
    Each year, Federal agencies create billions of records on paper, 
film, magnetic tape, and other media. To control this accumulation, 
agency records managers prepare schedules proposing records retention 
periods and submit these schedules for NARA's approval. These schedules 
provide for timely transfer into the National Archives of historically 
valuable records and authorize the agency to dispose of all other 
records after the agency no longer needs them to conduct its business. 
Some schedules are comprehensive and cover all the records of an agency 
or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2017-
0027, 10 items, 10 temporary items). Routine administrative records 
documenting the agency's leasing activities. Included are requests for 
leasing space, solicitation records, negotiation documents, successful 
and unsuccessful offers, approval documentation, and award notification 
files.
    2. Department of Agriculture, Foreign Agricultural Service (DAA-
0166-2018-0008, 1 item, 1 temporary item). Compliance review records. 
Includes case files of internal reviews of agency programs, operations, 
and procedures, as well as external reviews of Foreign Market 
Development Program Coordinators.
    3. Department of Agriculture, Foreign Agricultural Service (DAA-
0166-2018-0017, 2 items, 2 temporary items). Agricultural import 
records documenting sugar and dairy import assistance to developing 
countries. Information includes applications, agreements, and related 
background information for participants in the two programs.
    4. Department of the Army, Agency-wide (DAA-AU-2018-0021, 22 items, 
20 temporary items). Records relating to administration and management 
of installations including laundry and dry cleaning operations, 
commercial solicitations, vending facilities, and related documents. 
Proposed for permanent retention are construction and planning records 
for historic structures.
    5. Board of Governors of the Federal Reserve System, Division of 
Supervision and Regulation (DAA-0082-2018-0001, 1 item, 1 temporary 
item). Master files of an electronic information system containing 
reports by financial institutions for incidents involving unauthorized 
access or use of sensitive customer information.
    6. Securities and Exchange Commission, Division of Trading and 
Markets (DAA-0266-2018-0007, 2 items, 2 temporary items). Records 
relating to applications for, and amendments to, registrations for

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entities, persons, products, and offerings.
    7. United States Postal Service, Office of the Regional Director, 
Atlanta, Georgia (DAA-0028-2018-0001, 6 items, 6 temporary items). 
Dedication files and site selection files of individual post offices in 
Florida, Georgia, North Carolina, South Carolina, and Puerto Rico. 
Includes personnel records and routine organization data.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2018-11987 Filed 6-4-18; 8:45 am]
 BILLING CODE 7515-01-P