[Federal Register Volume 83, Number 53 (Monday, March 19, 2018)]
[Notices]
[Pages 11994-11996]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-05422]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2018-OS-0010]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice of a new system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records entitled, ``Military Spouse Employment Partnership 
(MSEP) Career Portal, DPR 47 DoD.'' This system is the sole web 
platform utilized to connect military spouses with companies seeking to 
hire military spouse employees. Participating companies, called MSEP 
Partners, are vetted and approved participants in the MSEP Program and 
have pledged to recruit, hire, promote and retain military spouses in 
portable careers. MSEP is a targeted recruitment and employment 
partnership that connects American businesses with military spouses who 
possess essential 21st-century workforce skills and attributes and are 
seeking portable, fulfilling careers.

DATES: Comments will be accepted on or before April 18, 2018. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Suite 08D09B, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
proposes to establish a new system of records subject to the Privacy 
Act of 1974, 5 U.S.C. 552a. The Military Spouse Employment Partnership 
(MSEP) Career Portal (DPR 47 DoD) is the sole web platform utilized to 
connect military spouses with companies seeking to hire military spouse 
employees. Participating companies, called MSEP Partners, are vetted 
and approved participants in the MSEP Program and have pledged to 
recruit, hire, promote and retain military spouses in portable careers. 
MSEP is a targeted recruitment and employment partnership that connects 
American businesses with military spouses who possess essential 21st-
century workforce skills and attributes and are seeking portable, 
fulfilling careers. The MSEP program is part of the overall Spouse 
Education and Career Opportunities (SECO) program which falls under the 
auspices of the office of the Deputy Assistant Secretary of Defense for 
Military Community & Family Policy.
    This program was developed in compliance with 10 U.S. Code 1784 
Employment Opportunities for Military Spouses and DoDI 1342.22, 
Military Family Readiness.
    Users may learn about this program in various ways including 
through the Military OneSource program, installation service providers, 
from other military spouses, from other MSEP Partners and via general 
online searches. Once aware of the program interested spouses may 
simply access by going online to the following URL: https://msepjobs.militaryonesource.mil/msep/.
    Military spouses register on the MSEP Career Portal to help connect 
them to MSEP Partner employers who are hiring. After arriving at the 
MSEP Career Portal, military spouses are able to review resources, 
conduct a job search or select to register. All of this information is 
available on the web portal where the registration process is also 
completed. Once the military spouse has registered they may choose to 
make their education and work experience visible to MSEP Partner 
employers as they are searching for candidates to fill available 
positions with their company. Prior to providing any information 
military spouses must first view the Privacy Act Statement and Agency 
Disclosure Notice. This information displays in a pop-up when a 
military spouse first clicks into a field on the registration form to 
provide information. The military spouse must review the information 
and click to close the pop-up before they can proceed with completing 
the form.
    The Office of the Secretary of Defense notices for systems of 
records subject to the Privacy Act of 1974, as amended, have been 
published in the Federal Register and are available from the address in 
FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, Civil 
Liberties, and Transparency Division website at http://dpcld.defense.gov/.
    The proposed systems reports, as required by of the Privacy Act, as 
amended, were submitted on October 3, 2017, to the House Committee on 
Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to Section 6 to OMB Circular No. A-108, ``Federal 
Agency Responsibilities for Review, Reporting, and Publication under 
the Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR 
94424).


[[Page 11995]]


    Dated: March 13, 2018.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
    Military Spouse Employment Partnership (MSEP) Career Portal, DPR 47 
DoD.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Personnel and Readiness, Office of Family Readiness Policy, 4800 
Mark Center Drive, Alexandria, VA 22350-3500.

SYSTEM MANAGER(S):
    MSEP Portal Program Manager, Military Community and Family Policy 
(MC&FP), 4800 Mark Center Drive, Alexandria, VA 22350-2300, 
[email protected], (571) 372-5314.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 1784, Employment opportunities for military 
spouses; 10 U.S.C. 1784a, Education and training opportunities for 
military spouses to expand employment and portable career 
opportunities; and DoD Instruction 1342.22, Military Family Readiness.

PURPOSE(S) OF THE SYSTEM:
    MSEP connects military spouses with companies seeking to hire 
military spouse employees, via comprehensive information, tools and 
resources. The information provided by military spouses allows MSEP 
Partner employers to fill available positions with their company with 
skilled military spouses. Records may also be used as a management tool 
for de-identified statistical analysis, tracking, reporting, evaluating 
program effectiveness and conducting research.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Participating spouses (hereafter military spouse) of active duty 
service members in the Army, Marine Corps, Navy, Air Force and Coast 
Guard, including military spouses of members of the National Guard and 
Reserve Components in the same status.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Military spouse--full name, date of birth, DoD ID number (used for 
verification purposes only), ethnicity, gender, MSEP Career Portal 
username, user role and password, email address, current job type, 
salary, and hourly wage, address, phone number, best time to call, 
preferred job type, preferred industry of work, minimum desired salary 
and hourly wage, date planned to begin work, work experience (job 
title, company name, industry, employment dates, job description and 
duties, personal experience and achievements), education (degree level, 
additional degree details, field of study, dates, institution name, 
summary), credentials/certifications (credential/certification name, 
date of receipt, state of receipt, institution name, summary). Military 
sponsor--pay grade, branch of service, status (Active duty, National 
Guard, and Reserve).

RECORD SOURCE CATEGORIES:
    The individual, Defense Enrollment Eligibility Reporting System 
(DEERS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. Contractors: To contractors, grantees, experts, consultants, 
students, and others performing or working on a contract, service, 
grant, cooperative agreement, or other assignment for the federal 
government when necessary to accomplish an agency function related to 
this system of records.
    b. To MSEP Partners for the purpose of searching for military 
spouse employment candidates.
    c. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    d. Breach Mitigation and Notification: To appropriate agencies, 
entities, and persons when (1) The Department of Defense (DoD) suspects 
or has confirmed that the security or confidentiality of the 
information in the system of records; (2) the DoD has determined that 
as a result of the suspected or confirmed breach there is a risk of 
harm to individuals, the DoD (including its information systems, 
programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    e. Breach Mitigation and Notification: To another Federal agency or 
Federal entity, when the Department of Defense (DoD) determines that 
information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    f. Department of Justice Litigation: To any component of the 
Department of Justice for the purpose of representing the Department of 
Defense, or any officer, employee or member of the Department of 
Defense in pending or potential litigation to which the record is 
pertinent.
    g. Law Enforcement (Investigations): To the appropriate federal, 
state, local, territorial, tribal, or foreign, or international law 
enforcement authority or other appropriate entity where a record, 
either alone or in conjunction with other information, indicates a 
violation or potential violation of law, whether criminal, civil, or 
regulatory in nature.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Full name, email address, or MSEP Career Portal username.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are destroyed or deleted when 5 years old or when no longer 
needed for operational purposes, whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The MSEP Career data are housed in the Defense Information System 
Agency, Defense Enterprise Computing Center and the system is only 
accessible to authorized personnel. The system is designed with access 
controls and enforces DoD password and lockout policies. Access to 
personally identifiable information (PII) is restricted to authorized 
personnel only with appropriate need to know and the completion of 
annual information assurance and privacy training. PII data is 
protected by encryption.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this record system should address inquiries to the Office 
of the Secretary

[[Page 11996]]

of Defense/Joint Staff Freedom of Information Act Requester Service 
Center, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include the individual's full name, 
current address, telephone number, and the name and number of this 
system of records notice.
    In addition, the requester must provide either a notarized 
statement or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.

CONTESTING RECORD PROCEDURES:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Director, Office of Family Readiness Policy (OFRP) or Spouse Education 
and Career Opportunities (SECO) Program Manager, Military Community and 
Family Policy (MC&FP), 4800 Mark Center Drive, Alexandria, VA 22350-
2300.
    Signed, written requests should include the individual's full name, 
current address, and telephone number.
    In addition, the requester must provide either a notarized 
statement or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2018-05422 Filed 3-16-18; 8:45 am]
 BILLING CODE 5001-06-P