[Federal Register Volume 82, Number 199 (Tuesday, October 17, 2017)]
[Pages 48236-48237]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-22509]



[Docket No. DHS-2017-0055]

Agency Information Collection Activities: EngageDHS

AGENCY: Office of the Chief Procurement Officer, Department of Homeland 
Security (DHS).

ACTION: 60-Day Notice and request for comments; New Collection, 1601-


SUMMARY: The DHS Office of the Chief Procurement Officer, will submit 
the following Information Collection Request (ICR) to the Office of 
Management and Budget (OMB) for review and clearance in accordance with 
the Paperwork Reduction Act of 1995.

DATES: Comments are encouraged and will be accepted until December 18, 
2017. This process is conducted in accordance with 5 CFR 1320.1

ADDRESSES: You may submit comments, identified by docket number DHS-
2017-0055, at:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Please follow the instructions for submitting comments.

[[Page 48237]]

FOR FURTHER INFORMATION CONTACT: Mike Villano, (202) 447-5446, 
[email protected].

SUPPLEMENTARY INFORMATION: Under 41 U.S.C. 3306, agencies are required 
to use advance procurement planning and conduct market research. 
Advance planning and market research is a means of developing the 
agency's acquisition requirements. As part of this process, companies 
frequently ask to meet with DHS representatives for numerous reasons 
including: sharing information on technologies and company capabilities 
or to ask how to do business with DHS. DHS needs the information being 
collected to prepare for productive meetings, share information across 
the enterprise about touchpoints the company has had at DHS, and to 
better track the frequency and number of meetings between DHS and 
companies. No personal information is being collected.
    This is a means of improving the procurement process that is used 
to support the DHS mission. The above statute is implemented by 48 CFR 
(FAR) Part 10, Market Research. The information collection method the 
agency requests is not specifically mentioned in the regulation but it 
is nonetheless permissible because it reasonable and does not request 
more information than is necessary. Under 48 CFR (FAR) 1.102-4(e), Role 
of the Acquisition Team, agencies are allowed to implement a policy, 
procedure, strategy or practice if it is in the interest of the 
Government and is not otherwise prohibit.
    The information is being used by DHS to help determine the 
department personnel who should be attending the meetings. It is also 
used by DHS representatives to better prepare for the meeting, so that 
it is productive for both DHS and the companies It is helpful for DHS 
to know background information about the company as well as whether 
they have met with DHS before and whether they currently support the 
Department. DHS also receives inquiries from oversight bodies, such as 
Congress, regarding with how many companies DHS has met with as well as 
whether DHS has met with specific companies. The meeting information 
provides source data for answering those inquiries in an accurate and 
timely manner. EngageDHS is a fillable form that will be used to 
collect vendor/industry meetings with DHS.
    Upon a request for a meeting, DHS will ask companies to complete a 
request form and submit via email to the DHS Industry Liaison mailbox 
at [email protected]. Once it is received by DHS, this form 
could be electronically loaded into DHS' system, called EngageDHS. 
(EngageDHS is DHS' implementation of Microsoft Dynamics CRM.) This 
process makes it easier and faster for companies to send in the form 
(email versus paper mail). It also reduces the burden on DHS employees 
as they do not need to manually input the information into EngageDHS. 
Performing data collection as discussed above would also reduce the 
burden on the companies requesting meetings with DHS as they would only 
have to fill out the form at the time of their first meeting request. 
So for example, if a company over time meets with representatives from 
multiple DHS Components (e.g., Transportation Security Administration, 
Federal Emergency Management Agency, Coast Guard, Immigration and 
Customs Enforcement, etc.), the company would only have to fill out the 
form once.
    There is no assurance of confidentiality provided to the 
respondents for the collection of this information. The collection of 
information is covered by DHS/ALL/PIA-006 DHS General Contact Lists 
DHS/ALL-021 Department of Homeland Security Contractors and 
Consultants, October 23, 2008, 73 FR 63179.
    This is a new information collection. OMB is particularly 
interested in comments which:
    1. Evaluate whether the proposed collection of information is 
necessary for the proper performance of the functions of the agency, 
including whether the information will have practical utility;
    2. Evaluate the accuracy of the agency's estimate of the burden of 
the proposed collection of information, including the validity of the 
methodology and assumptions used;
    3. Enhance the quality, utility, and clarity of the information to 
be collected; and
    4. Minimize the burden of the collection of information on those 
who are to respond, including through the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g., permitting electronic 
submissions of responses.


    Agency: Office of the Chief Procurement Officer, DHS.
    Title: Agency Information Collection Activities: EngageDHS.
    OMB Number: 1601-NEW.
    Frequency: Annually.
    Affected Public: Private and Public Sector.
    Number of Respondents: 750.
    Estimated Time per Respondent: 0.25 hours.
    Total Burden Hours: 187.5.

    Dated: October 10, 2017.
Melissa Bruce,
Executive Director, Enterprise Business Management Office.
[FR Doc. 2017-22509 Filed 10-16-17; 8:45 am]