[Federal Register Volume 82, Number 122 (Tuesday, June 27, 2017)]
[Notices]
[Pages 29058-29062]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-13436]


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DEPARTMENT OF EDUCATION


2017-2018 Award Year Deadline Dates for Reports and Other Records 
Associated With the Free Application for Federal Student Aid (FAFSA), 
the Federal Supplemental Educational Opportunity Grant Program, the 
Federal Work-Study Programs, the Federal Perkins Loan Program, the 
Federal Pell Grant Program, the William D. Ford Federal Direct Loan 
Program, the Teacher Education Assistance for College and Higher 
Education Grant Program, and the Iraq and Afghanistan Service Grant 
Program

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

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    Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal 
Supplemental Educational Opportunity Grant (FSEOG) Program; 84.033 
Federal Work Study (FWS) Program; 84.038 Federal Perkins Loan (Perkins 
Loan) Program; 84.063 Federal Pell Grant (Pell Grant) Program; 84.268 
William D. Ford Federal Direct Loan (Direct Loan) Program; 84.379 
Teacher Education Assistance for College and Higher Education (TEACH) 
Grant Program; 84.408 Iraq and Afghanistan Service Grant Program.

SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from applicants and institutions 
participating in certain Federal student aid programs authorized under 
title IV of the Higher Education Act of 1965, as amended (HEA), for the 
2017-2018 award year. These programs, administered by the U.S. 
Department of Education (Department), provide financial assistance to 
students attending eligible postsecondary educational institutions to 
help them pay their educational costs.
    The Federal student aid programs (title IV, HEA programs) covered 
by this deadline date notice are the Pell Grant, Direct Loan, TEACH 
Grant, Iraq and Afghanistan Service Grant, and campus-based programs 
(FSEOG, FWS, and Perkins Loan programs). The campus-based programs are 
only covered by Table A of this deadline date notice.

DATES: 
    Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

FOR FURTHER INFORMATION CONTACT: Rene Tiongquico, U.S. Department of 
Education, Federal Student Aid, 830 First Street NE., Union Center 
Plaza, 11th Floor, Washington, DC 20202-5345. Telephone: (202) 377-4270 
or by email: [email protected].
    If you use a telecommunications device for the deaf (TDD) or a text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.

SUPPLEMENTARY INFORMATION:

Table A--2017-2018 Award Year Deadline Dates by Which a Student Must 
Submit the FAFSA, by Which the Institution Must Receive the Student's 
Institutional Student Information Record (ISIR) or Student Aid Report 
(SAR), and by Which the Institution Must Submit Verification Outcomes 
for Certain Students

    Table A provides information and deadline dates for receipt of the 
FAFSA, corrections to and signatures for the FAFSA, ISIRs, and SARs, 
and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2018, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), corrections, 
notices of change of address or school, or requests for a duplicate SAR 
is September 15, 2018.
    For all title IV, HEA programs, an ISIR or SAR for the student must 
be received by the institution no later than the student's last date of 
enrollment for the 2017-2018 award year or September 22, 2018, 
whichever is earlier. Note that a FAFSA must be submitted and an ISIR 
or SAR received for the dependent student for whom a parent is applying 
for a Direct PLUS Loan.
    Except for students selected for Verification Tracking Groups V4 
and V5, verification documents must be received by the institution no 
later than 120 days after the student's last date of enrollment for the 
2017-2018 award year or September 22, 2018, whichever is earlier. For 
students selected for Verification Tracking Groups V4 and V5, 
institutions must submit identity and high school completion status 
verification results no later than 60 days following the institution's 
first request to the student to submit the documentation.
    For all title IV, HEA programs except for (1) Direct PLUS Loans 
that will be made to parent borrowers, and (2) Direct Unsubsidized 
Loans that will be made to dependent students who have been determined 
by the institution, pursuant to section 479A(a) of the HEA, to be 
eligible for such a loan without providing parental information on the 
FAFSA, the ISIR or SAR must have an official expected family 
contribution (EFC) and the ISIR or SAR must be received by the 
institution no later than the earlier of the student's last date of 
enrollment for the 2017-2018 award year or September 22, 2018.
    For a student who is requesting aid through the Pell Grant, FSEOG, 
FWS, and Federal Perkins Loan programs or for a student requesting 
Direct Subsidized Loans, who does not meet the conditions for a late 
disbursement under 34 CFR 668.164(j), a valid ISIR or valid SAR must be 
received by the institution by the student's last date of enrollment 
for the 2017-2018 award year or September 22, 2018, whichever is 
earlier.
    In accordance with 34 CFR 668.164(j)(4)(i), an institution may not 
make a late disbursement of title IV, HEA program funds later than 180 
days after the date of the institution's determination that the student 
was no longer enrolled. Table A provides that, to make a late 
disbursement of title IV student assistance funds, an institution must 
receive a valid ISIR or valid SAR no later than 180 days after its

[[Page 29059]]

determination that the student was no longer enrolled, but not later 
than September 22, 2018.

Table B--2017-2018 Award Year Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant Programs Deadline Dates for 
Disbursement by Institutions

    Table B provides the earliest disbursement date and the earliest 
and latest dates for institutions to submit Pell Grant, Iraq and 
Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement 
records to the Department's Common Origination and Disbursement (COD) 
System and deadline dates for such records if an institution requests 
and receives approval to submit such records after the established 
deadline.
    An institution must submit Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant disbursement records to COD, no 
later than 15 days after making the disbursement or becoming aware of 
the need to adjust a previously reported disbursement. In accordance 
with 34 CFR 668.164(a), title IV, HEA program funds are disbursed on 
the date that the institution: (a) Credits those funds to a student's 
account in the institution's general ledger or any subledger of the 
general ledger; or (b) pays those funds to a student directly. Title 
IV, HEA program funds are disbursed even if an institution uses its own 
funds in advance of receiving program funds from the Department.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Department rejecting all or part 
of the reported disbursement. Such failure may also result in an audit 
or program review finding or the initiation of an adverse action, such 
as a fine or other penalty for such failure, in accordance with subpart 
G of the General Provisions regulations in 34 CFR part 668.

Deadline Dates for Enrollment Reporting by Institutions

    In accordance with 34 CFR 674.19(f), 34 CFR 682.610(c), 34 CFR 
685.309(b), and 34 CFR 690.83(b)(2), upon receipt of an enrollment 
report from the Secretary, institutions must update all information 
included in the report and return the report to the Secretary in a 
manner and format prescribed by the Secretary and within the timeframe 
prescribed by the Secretary. Consistent with the National Student Loan 
Data System (NSLDS) Enrollment Reporting Guide, the Secretary has 
determined that institutions must report at least every two months. 
Institutions may find the NSLDS Enrollment Reporting Guide on the 
Information for Financial Aid Professionals Web site at http://www.ifap.ed.gov.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the 2017-2018 Federal Student Aid Handbook and 
in the 2017-2018 ISIR Guide.
    Additional information on the institutional reporting requirements 
for the Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, 
and TEACH Grant programs is included in the 2017-2018 Common 
Origination and Disbursement (COD) Technical Reference. Also, see the 
NSLDS Enrollment Reporting Guide.
    You may access these publications by selecting the ``iLibrary'' 
link at the Information for Financial Aid Professionals Web site at: 
www.ifap.ed.gov.
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR part 686.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. Free 
internet access to the official edition of the Federal Register and the 
Code of Federal Regulations is available via the Federal Digital System 
at: www.gpo.gov/fdsys. At this site you can view this document, as well 
as all other documents of this Department published in the Federal 
Register, in text or Portable Document Format (PDF). To use PDF you 
must have Adobe Acrobat Reader, which is available free at the site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.

    Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: June 22, 2017.
Matthew D. Sessa,
Acting Chief Operating Officer, Federal Student Aid.

 Table A--2017-2018 Award Year Deadline Dates by Which a Student Must Submit the FAFSA, by Which the Institution
 Must Receive the Student's Institutional Student Information Record (ISIR) or Student Aid Report (SAR), and by
                  Which the Institution Must Submit Verification Outcomes for Certain Students
----------------------------------------------------------------------------------------------------------------
                                                                                          What is the deadline
           Who submits?                What is submitted?      Where is it submitted?       date for receipt?
----------------------------------------------------------------------------------------------------------------
Student..........................  FAFSA--``FAFSA on the      Electronically to the     June 30, 2018.\1\
                                    Web'' (original or         Department's Central
                                    renewal).                  Processing System (CPS).
                                   Signature page (if         To the address printed    September 15, 2018.
                                    required).                 on the signature page.
Student through an Institution...  An electronic FAFSA        Electronically to the     June 30, 2018.\1\
                                    (original or renewal).     Department's CPS using
                                                               ``Electronic Data
                                                               Exchange'' (EDE) or
                                                               ``FAA Access to CPS
                                                               Online''.
Student..........................  A paper original FAFSA...  To the address printed    June 30, 2018.
                                                               on the FAFSA or
                                                               envelope provided with
                                                               the FAFSA.
Student..........................  Electronic corrections to  Electronically to the     September 15, 2018.\1\
                                    the FAFSA using            Department's CPS.
                                    ``Corrections on the
                                    Web''.
                                   Signature page (if         To the address printed    September 15, 2018.
                                    required).                 on the signature page.
Student through an Institution...  Electronic corrections to  Electronically to the     September 15, 2018.\1\
                                    the FAFSA.                 Department's CPS using
                                                               EDE or ``FAA Access to
                                                               CPS Online''.
Student..........................  Paper corrections to the   To the address printed    September 15, 2018.
                                    FAFSA using a SAR,         on the SAR.
                                    including change of
                                    mailing and email
                                    addresses and change of
                                    institutions.

[[Page 29060]]

 
Student..........................  Change of mailing and      To the Federal Student    September 15, 2018.
                                    email addresses, change    Aid Information Center
                                    of institutions, or        by calling 1-800-433-
                                    requests for a duplicate   3243.
                                    SAR.
Student..........................  A SAR with an official     To the institution......  The earlier of:
                                    EFC calculated by the                               --The student's last
                                    Department's CPS, except                             date of enrollment for
                                    for Parent PLUS Loans                                the 2017-2018 award
                                    and Direct Unsubsidized                              year; or
                                    Loans made to a                                     --September 22, 2018.\2\
                                    dependent student under
                                    HEA section 479A(a), for
                                    which the ISIR does not
                                    need to have an official
                                    EFC.
Student through CPS..............  An ISIR with an official   To the institution from
                                    EFC calculated by the      the Department's CPS.
                                    Department's CPS, except
                                    for Parent PLUS Loans
                                    and Direct Unsubsidized
                                    Loans made to a
                                    dependent student under
                                    HEA section 479A(a), for
                                    which the ISIR does not
                                    need to have an official
                                    EFC.
Student..........................  Valid SAR (Pell Grant,     To the institution......  Except for a student
                                    FSEOG, FWS, Perkins       ........................   meeting the conditions
Student through CPS..............   Loan, and Direct          To the institution from    for a late disbursement
                                    Subsidized Loans).         the Department's CPS.     under 34 CFR
                                   Valid ISIR (Pell Grant,                               668.164(j), the earlier
                                    FSEOG, FWS, Perkins                                  of:
                                    Loan, and Direct                                    --The student's last
                                    Subsidized Loans).                                   date of enrollment for
                                                                                         the 2017-2018 award
                                                                                         year; or
                                                                                        --September 22, 2018.\2\
Student..........................  Valid SAR (Pell Grant,     To the institution......  For a student receiving
                                    FSEOG, FWS, Perkins       ........................   a late disbursement
Student through CPS..............   Loan, and Direct          To the institution from    under 34 CFR
                                    Subsidized Loans).         the Department's CPS.     668.164(j)(4)(i), the
                                   Valid ISIR (Pell Grant,                               earlier of:
                                    FSEOG, FWS, Perkins                                 --180 days after the
                                    Loan, and Direct                                     date of the
                                    Subsidized Loans).                                   institution's
                                                                                         determination that the
                                                                                         student withdrew or
                                                                                         otherwise became
                                                                                         ineligible; or
                                                                                        --September 22, 2018.\2\
Student..........................  Verification documents...  To the institution......  The earlier of: \3\
                                                                                        --120 days after the
                                                                                         student's last date of
                                                                                         enrollment for the 2017-
                                                                                         2018 award year; or
                                                                                        --September 22, 2018.\2\
Institution......................  Identity and high school   Electronically to the     60 days following the
                                    completion verification    Department's CPS using    institution's first
                                    results for a student      ``FAA Access to CPS       request to the student
                                    selected for               Online''.                 to submit the required
                                    verification by the                                  V4 or V5 identity and
                                    Department and placed in                             high school completion
                                    Verification Tracking                                documentation.\4\
                                    Group V4 or V5.
----------------------------------------------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
  12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
  In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him or
  her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its Student Aid Internet
  Gateway (SAIG) mailbox or when the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for Pell Grant
  applicants and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
  ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
  of verification documents for purposes of the campus-based programs and the Direct Loan Program, but it cannot
  be later than this deadline date.
\4\ Note that changes to previously submitted Identity Verification Results must be updated within 30 days of
  the institution becoming aware that a change has occurred.


  Table B--Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant Programs Deadline Dates
        for Disbursement Information by Institutions for the 2017-2018 Award Year or Processing Year \1\
----------------------------------------------------------------------------------------------------------------
                                                                                                 What are the
                                                                                                 deadlines for
                                                          Under what          Where is it      disbursement and
         Which program?           What is submitted?   circumstances is       submitted?       for submission of
                                                         it submitted?                            records and
                                                                                                 information?
----------------------------------------------------------------------------------------------------------------
Pell Grant, Direct Loan, TEACH    An origination or   The institution     To the Common       The earliest
 Grant, and Iraq and Afghanistan   disbursement        has made or         Origination and     disbursement date
 Service Grant programs.           record.             intends to make a   Disbursement        is October 18,
                                                       disbursement.       (COD) System        2016.
                                                                           using the Student  The earliest
                                                                           Aid Internet        submission date
                                                                           Gateway (SAIG);     for anticipated
                                                                           or to the COD       disbursement
                                                                           System using the    information is
                                                                           COD Web site at:    March 27, 2017.
                                                                           www.cod.ed.gov.    The earliest
                                                                                               submission date
                                                                                               for actual
                                                                                               disbursement
                                                                                               information is
                                                                                               March 27, 2017,
                                                                                               but no earlier
                                                                                               than:

[[Page 29061]]

 
                                                                                                 (a) 7 calendar
                                                                                                  days prior to
                                                                                                  the
                                                                                                  disbursement
                                                                                                  date under the
                                                                                                  advance
                                                                                                  payment method
                                                                                                  or the cash
                                                                                                  monitoring
                                                                                                  number one
                                                                                                  payment
                                                                                                  method; or
                                                                                                 (b) The
                                                                                                  disbursement
                                                                                                  date under the
                                                                                                  reimbursement
                                                                                                  or cash
                                                                                                  monitoring
                                                                                                  number two
                                                                                                  payment
                                                                                                  method.
Pell Grant, Iraq and Afghanistan  An origination or   The institution     To COD using SAIG;  The deadline
 Service Grant, and TEACH Grant    disbursement        has made a          or to COD using     submission date
 programs.                         record.             disbursement and    the COD Web site    \2\ is the
                                                       will submit         at:www.cod.ed.gov.  earlier of:
                                                       records on or                          (a) 15 calendar
                                                       before the                              days after the
                                                       deadline                                institution makes
                                                       submission date.                        a disbursement or
                                                                                               becomes aware of
                                                                                               the need to make
                                                                                               an adjustment to
                                                                                               previously
                                                                                               reported
                                                                                               disbursement
                                                                                               data, except that
                                                                                               records for
                                                                                               disbursements
                                                                                               made between
                                                                                               October 18, 2016
                                                                                               and March 27,
                                                                                               2017 must be
                                                                                               submitted no
                                                                                               later than April
                                                                                               11, 2017; or
                                                                                              (b) September 28,
                                                                                               2018.
Direct Loan Program.............  An origination or   The institution     To COD using SAIG;  The deadline
                                   disbursement        has made a          or to COD using     submission date
                                   record.             disbursement and    the COD Web site    \2\ is the
                                                       will submit         at:                 earlier of:
                                                       records on or       www.cod.ed.gov.    (a) 15 calendar
                                                       before the                              days after the
                                                       deadline                                institution makes
                                                       submission date.                        a disbursement or
                                                                                               becomes aware of
                                                                                               the need to make
                                                                                               an adjustment to
                                                                                               previously
                                                                                               reported
                                                                                               disbursement
                                                                                               data, except that
                                                                                               records of
                                                                                               disbursements
                                                                                               made between
                                                                                               October 18, 2016
                                                                                               and March 27,
                                                                                               2017, may be
                                                                                               submitted no
                                                                                               later than April
                                                                                               11, 2017; or
                                                                                              (b) July 31, 2019.
Pell Grant and Iraq and           A downward          It is after the     To COD using SAIG;  No later than
 Afghanistan Service Grant         adjustment to an    deadline            or to COD using     September 29,
 programs.                         origination or      submission date.    the COD Web site    2023.
                                   disbursement                            at:
                                   record.                                 www.cod.ed.gov.
Pell Grant, Iraq and Afghanistan  An origination or   It is after the
 Service Grant programs.           disbursement        deadline
                                   record.             submission date
                                  TEACH Grant and      and the
                                   Direct Loan         institution has
                                   programs.           received approval
                                                       of its request
                                                       for an extension
                                                       to the deadline
                                                       submission date.
                                                      Requests for
                                                       extensions to the
                                                       established
                                                       submission
                                                       deadlines may be
                                                       made for reasons,
                                                       including, but
                                                       not limited to:.
                                                         (a) A program
                                                          review or
                                                          initial audit
                                                          finding under
                                                          34 CFR 690.83;.
                                                         (b) A late
                                                          disbursement
                                                          under 34 CFR
                                                          668.164(j); or.

[[Page 29062]]

 
                                                         (c)              Via the COD Web     The earlier of:
                                                          Disbursements    site at:           (a) When the
                                                          previously       www.cod.ed.gov.     institution is
                                                          blocked as a                         fully reconciled
                                                          result of                            and is ready to
                                                          another                              submit all
                                                          institution                          additional data
                                                          failing to                           for the program
                                                          post a                               and the award
                                                          downward                             year; or
                                                          adjustment..                        (b) September 29,
                                                                                               2023.
                                                                                              When the
                                                                                               institution is
                                                                                               fully reconciled
                                                                                               and is ready to
                                                                                               submit all
                                                                                               additional data
                                                                                               for the program
                                                                                               and the award
                                                                                               year.
Pell Grant and Iraq and           An origination or   It is after the     Via the COD Web     The earlier of:
 Afghanistan Service Grant         disbursement        deadline            site at:           (a) A date
 programs.                         record.             submission date     www.cod.ed.gov.     designated by the
                                                       and the                                 Secretary after
                                                       institution has                         consultation with
                                                       received approval                       the institution;
                                                       of its request                          or
                                                       for an extension                       (b) February 1,
                                                       to the deadline                         2019.
                                                       submission date
                                                       based on a
                                                       natural disaster,
                                                       other unusual
                                                       circumstances, or
                                                       an administrative
                                                       error made by the
                                                       Department.
Pell Grant and Iraq and           An origination or   It is after the     Via the COD Web     The earlier of:
 Afghanistan Service Grant         disbursement        deadline            site at:           (a) 15 days after
 programs.                         record.             submission date     www.cod.ed.gov.     the student
                                                       and the                                 reenrolls; or
                                                       institution has                        (b) May 3, 2019.
                                                       received approval
                                                       of its request
                                                       for
                                                       administrative
                                                       relief to extend
                                                       the deadline
                                                       submission date
                                                       based on a
                                                       student's reentry
                                                       to the
                                                       institution
                                                       within 180 days
                                                       after initially
                                                       withdrawing.\3\
----------------------------------------------------------------------------------------------------------------
\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
  to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
  that have a loan period covering any day in the 2017-2018 award year.
\2\ Transmissions must be completed and accepted before the designated processing time on the deadline
  submission date. The designated processing time is published annually via an electronic announcement posted to
  the Information for Financial Aid Professionals website (www.ifap.ed.gov). If transmissions are started at the
  designated time, but are not completed until after the designated time, those transmissions will not meet the
  deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected may
  not be reprocessed because the deadline will have passed by the time the user gets the information notifying
  him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
NOTE: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 2017-13436 Filed 6-26-17; 8:45 am]
BILLING CODE 4000-01-P