[Federal Register Volume 82, Number 106 (Monday, June 5, 2017)]
[Notices]
[Pages 25819-25820]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-11489]


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POSTAL SERVICE


Privacy Act of 1974; System of Records

AGENCY: Postal ServiceTM.

ACTION: Notice of revisions to an existing system of records.

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SUMMARY: The United States Postal Service[supreg] (Postal Service) is 
proposing to revise the Customer Privacy Act Systems of Records (SOR). 
These changes are being made to improve our ability to meet customer 
and mailer needs for complete destination/shipping records, and to 
consistently provide accurate and reliable Proof of Delivery and 
recipient information.

DATES: These revisions will become effective without further notice on 
July 5, 2017 unless comments received on or before that date result in 
a contrary determination.

ADDRESSES: Comments may be mailed or delivered to the Privacy and 
Records Management Office, United States Postal Service, 475 L'Enfant 
Plaza SW., Room 1P830, Washington, DC 20260-1101. Copies of all written 
comments will be available at this address for public inspection and 
photocopying between 8 a.m. and 4 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and 
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].

SUPPLEMENTARY INFORMATION: This notice is in accordance with the 
Privacy Act requirement that agencies publish their systems of records 
in the Federal Register when there is a revision, change, or addition, 
or when the agency establishes a new system of records. The Postal 
ServiceTM has determined that one Customer Privacy Act 
Systems of Records should be revised to modify categories of records in 
the system, purposes, retention and disposal, and system managers and 
addresses.

I. Background

    Bulk Proof of Delivery (BPOD) provides commercial customers or 
mailers with the ability to receive signature proof of delivery records 
for applicable mailpieces without requesting them individually or 
attaching PS Form 3811, Domestic Return Receipt, on each mailpiece (if 
applicable). The Postal Service provides records by the delivery 
tracking data and the delivery date, with recipient information, 
producing letter facsimiles of delivery records, and presents those to 
the mailer or the mailer's approved third-party designee in Adobe PDF 
format electronically.
    Proof of Delivery or Return Receipt Electronic (RRE) is a domestic 
special service that provides customers with an alternative to the PS 
Form 3811, Domestic Return Receipt. After purchasing a RRE, customers 
visit USPS.com to enter their item tracking number and the email 
address where they wish to receive their return receipt. After the item 
is delivered, the customer is sent a return receipt proof-of-delivery 
letter via email that includes the date and time of delivery, and 
recipient information.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    Privacy Act System of Records 820.200, System Name: Mail Management 
and Tracking Activity, is being revised to improve customer and mailer 
experience with shipping records that include Proof of Delivery 
information for mailpieces having a USPS Tracking and/or Special 
Services label and article numbers, by providing more accurate, 
complete and reliable delivery information.

III. Description of Changes to Systems of Records

    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the proposed revisions has been sent to Congress and to the Office of 
Management and Budget for their evaluations. The Postal Service does 
not expect these amended systems of records to have any adverse effect 
on individual privacy rights. The affected systems are as follows:


[[Page 25820]]

USPS 820.200

SYSTEM NAME:
    Mail Management and Tracking Activity
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM
    [CHANGE TO READ OR RENUMBER]
* * * * *
    2. Identification information: Customer ID(s), last four digits of 
Social Security Number (SSN), mailer ID, advertiser name/ID, username, 
and password.
    3. Recipient information: Name, address and signature of recipient 
or image of recipient signature.
    4. Data on mailings: Paper and electronic data on mailings, 
including postage statement data (such as volume, class, rate, postage 
amount, date and time of delivery, mailpiece count), destination of 
mailing, delivery status, mailing problems, presort information, reply 
mailpiece information, container label numbers, package label, Special 
Services label article number or USPS Tracking number, and permit 
numbers.
    5. Payment information: Credit and/or debit card number, type, and 
expiration date; ACH information.
    6. Customer preference data: Hold Mail begin and end date, 
redelivery date, delivery options, shipping and pickup preferences, 
drop ship codes, comments and instructions, Bulk Proof of Delivery, 
Hold For Pickup requests or redirection of mailpieces with a USPS 
Tracking and/or Special Services label and article number, mailing 
frequency, preferred delivery dates, and preferred means of contact.
    7. Product usage information: Special Services label and article 
number.
    8. Mail images: Images of mailpieces captured during normal mail 
processing operations
* * * * *

PURPOSES
    [CHANGE TO READ]
* * * * *
    8. To provide accurate and reliable delivery information.
    9. To provide shipping records for mailpieces with a USPS Tracking
    and/or Special Service label and article number.
* * * * *

RETRIEVABILITY
    [CHANGE TO READ]
    By customer name, customer ID(s), logon ID, mailing address(es), 
11-digit ZIP Code, any Intelligent Mail barcode, USPS Tracking number 
or Special Service label and article number.

RETENTION AND DISPOSAL
    [CHANGE TO READ]
    1. IMb Tracing[supreg] records are retained for up to 7 days.

SYSTEM MANAGER(S) AND ADDRESS
    [CHANGE TO READ]
    Chief Customer and Marketing Officer and Executive Vice President, 
United States Postal Service, 475 L'Enfant Plaza SW., Washington, DC 
20260.
* * * * *

Stanley F. Mires,
Attorney, Federal Compliance.
[FR Doc. 2017-11489 Filed 6-2-17; 8:45 am]
 BILLING CODE 7710-12-P