[Federal Register Volume 82, Number 8 (Thursday, January 12, 2017)]
[Notices]
[Pages 3721-3724]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-00494]


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DEPARTMENT OF COMMERCE

[ Docket No. 160809701-6701-01]


Privacy Act of 1974, Amended System of Records

AGENCY: National Oceanic and Atmospheric Administration, U.S. 
Department of Commerce.

ACTION: Notice of an Amended Privacy Act System of Records: COMMERCE/
NOAA-11, Contact Information for Members of the Public Requesting or 
Providing Information Related to NOAA's Mission.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, and 
Office of Management and Budget (OMB) Circular A-130, Appendix I, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' the Department of Commerce (Department) is issuing a 
notice of intent to establish an amended system of records entitled, 
``COMMERCE/NOAA-11, Contact Information for Members of the Public 
Requesting or Providing Information Related to NOAA's Mission.'' 
Amendments (updates) were made to categories of individuals, categories 
of records, and purpose, as well as to the lists of system locations 
and system managers and addresses. Updates also include the addition of 
a new routine use for student volunteers, individuals working under a 
personal services contract, and other workers who technically do not 
have the status of Federal employees.

DATES: To be considered, written comments must be submitted on or 
before February 13, 2017. Unless comments are received, the amended

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system of records will become effective as proposed on February 21, 
2017. If comments are received, the Department will publish a 
subsequent notice in the Federal Register within 10 days after the 
comment period closes, stating that the current system of records will 
remain in effect until publication of a final action in the Federal 
Register.

ADDRESSES: Comments may be mailed to Sarah Brabson, NOAA Office of the 
Chief Information Officer, Room 9856, 1315 East-West Highway, SSMC3, 
Silver Spring, MD 20910.

FOR FURTHER INFORMATION CONTACT: Sarah Brabson, NOAA Office of the 
Chief Information Officer, Room 9856, 1315 East-West Highway, Silver 
Spring, MD 20910.

SUPPLEMENTARY INFORMATION: The National Oceanic and Atmospheric 
Administraton (NOAA), pursuant to Title 5 of the United States Code 
(U.S.C.) sections 552a(e)(4) and (11); is amending this system of 
records to include development of satellite data system user agreements 
with government or non-government entities, and to allow further 
communication and information sharing with these entities. This system 
of records notice encompasses all NOAA systems which collect, store 
and/or disseminate contact information for members of the public 
requesting or providing information related to NOAA's mission. 
Information collections would be requested from individuals under the 
authority of 5 U.S.C. 301, Departmental Regulations and 15 U.S.C. 1512, 
Powers and duties of Department. The collection of information is 
necessary to facilitate communication with, and share mission-related 
information with, the public. NOAA would collect information from 
individuals in order to provide and acquire NOAA mission-related data. 
The resulting system of records, as amended, appears below.
COMMERCE/NOAA-11

SYSTEM NAME:
    Contact Information for Members of the Public Requesting or 
Providing Information Related to NOAA's Mission.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    1. National Environmental Satellite, Data, and Information Service 
(NESDIS):
    a. NOAA5004, Data Collection System: (1) NSOF: 4231 Suitland Rd., 
Suitland, Md 20746. (2) Wallops: U.S. Department of Commerce, NOAA 
Wallops CDA Station, 35663 Chincoteague Road, Wallops, Virginia 23337.
    b. NOAA5009, National Climatic Data Center Local Area Network: 
Federal Building, Room 311, 151 Patton Avenue, Asheville, NC 28801.
    NOAA5010, National Oceanographic Data Center: 1315 East West 
Highway, Silver Spring, MD 20910.
    c. NOAA5036, National Coastal Data Development Center Local Area 
Network: 1021 Balch Blvd., Stennis Space Center, MS 39529.
    d. NOAA5036 Mirror Site: 25 Broadway, E/GC4, Boulder, CO 80305.
    e. NOAA5040, Comprehensive Large Array-data Stewardship System: 
2110 Pleasant Valley Road, Fairmont, WV 26554.
    f. NOAA5045, NOAA Environmental Satellite Processing Center: 4231 
Suitland Rd., Suitland, MD 20746.
    2. National Marine Fisheries Service (NMFS):
    a. NOAA4010, NMFS Headquarters Local Area Network: 1315 East West 
Highway, Silver Spring, MD 20910.
    b. NOAA4960, Honolulu, HI Pacific Islands Fisheries Science Center 
Local Area Network: 2570 Dole Street, Honolulu, HI 96822.
    3. National Ocean Service (NOS):
    a. NOAA6001, NOS Enterprise Information System: 1305 East West 
Highway, Floor 13, Silver Spring, MD 20910.
    b. NOAA6101, Coastal Services Center (CSC) Information Technology 
Support System: 2234 S. Hobson Ave., Charleston, SC 29405.
    c. NOAA6301, National Centers for Coastal Ocean Science (NCCOS) 
Research Support System: 1305 East West Highway, 13th Floor, Silver 
Spring, MD 20910.
    d. NOAA6501, Office of Coast Survey (OCS) Nautical Charting System: 
1315 East West Highway, Floors 5, 6 & 7, Silver Spring, MD 20910.
    4. National Weather Service (NWS):
    a. NOAA8860, National Centers for Environmental Prediction: 5830 
University Research Court, College Park, MD 20740.
    b. NOAA8874, National Operations Hydrologic Remote Sensing Center, 
1735 Lake Dr. West, Chanhassen, MN 55317.
    c. NOAA8884, Southern Region Headquarters, 819 Taylor St., Rm. 
10A05C, Fort Worth, TX 76102.
    d. NOAA8885, Western Region Headquarters, 125 South State St., Salt 
Lake City, UT 84103.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public requesting information. Members of the public 
(non-NOAA researchers), who provide information to NOAA for 
dissemination to the public. Members of the public who are users of 
NOAA data or access NOAA information who provide information to NOAA in 
order to gain access to or use NOAA information.

CATAGORIES OF RECORDS IN THE SYSTEM:
    This information is collected and/or maintained by all systems 
covered by this system of records: Name, address, email address, 
telephone number (business or private, by individuals' choice), 
organization name, address and position if applicable, as well as 
affected public classification (whether they are government (foreign, 
federal, state, local or tribal, or non-government (public or private 
agencies).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations and 15 U.S.C. 1512, Powers 
and duties of Department.

PURPOSES:
    This information will allow NOAA to contact customers who have 
requested data, will participate or have participated in NOAA 
conferences, meetings and trainings, as well as those researchers 
providing data and making presentations. Maintenance of this contact 
information allows further communication and information sharing, as 
well as a mechanism for customer surveys with the goal of improving 
services. Maintenance and use of this contact information will also be 
used to improve user experience, electronic accessibility, and 
functionality of NOAA information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature and whether arising by general statute or 
particular program statute or contract, rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute or contract, rule, regulation, or order issued pursuant 
thereto, or protecting the interest of the Department.
    2. A record from this system of records may be disclosed, as a 
routine

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use, to a Federal, state or local agency maintaining civil, criminal or 
other relevant enforcement information or other pertinent information, 
such as current licenses, if necessary to obtain information relevant 
to a Department decision concerning the assignment, hiring or retention 
of an individual, the issuance of a security clearance, the letting of 
a contract, or the issuance of a license, grant or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a Federal, state, local, or international agency, in 
response to its request, in connection with the assignment, hiring or 
retention of an individual, the issuance of a security clearance, the 
reporting of an investigation of an individual, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate, hearing officer 
or administrative tribunal, including disclosures to opposing counsel 
in the course of settlement negotiations, administrative appeals and 
hearings.
    5. A record in this system of records may be disclosed to a Member 
of Congress submitting a request involving an individual when the 
individual has requested assistance from the Member with respect to the 
subject matter of the record.
    6. A record in this system of records which contains medical 
information may be disclosed, as a routine use, to the medical advisor 
of any individual submitting a request for access to the record under 
the Act and 15 CFR part 4b if, in the sole judgment of the Department, 
disclosure could have an adverse effect upon the individual, under the 
provision of 5 U.S.C. 552a(f)(3) and implementing regulations at 15 CFR 
part 4b.26.
    7. A record in this system of records may be disclosed, as a 
routine use, to the Office of Management and Budget in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any stage of the legislative coordination and clearance 
process as set forth in that Circular.
    8. A record in this system of records may be disclosed to the 
Department of Justice in connection with determining whether the 
Freedom of Information Act (5 U.S.C. 552) requires disclosure thereof.
    9. A record in this system of records may be disclosed to a 
contractor of the Department having need for the information in the 
performance of the contract but not operating a system of records 
within the meaning of 5 U.S.C. 552a(m).
    10. A record in this system may be transferred, as a routine use, 
to the Office of Personnel Management: For personnel research purposes; 
as a data source for management information; for the production of 
summary descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained; or for 
related manpower studies.
    11. A record from this system of records may be disclosed, as a 
routine use, to the Administrator, General Services Administration 
(GSA), or his designee, during an inspection of records conducted by 
GSA as part of that agency's responsibility to recommend improvements 
in records management practices and programs, under authority of 44 
U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with 
the GSA regulations governing inspection of records for this purpose, 
and any other relevant (i.e. GSA or Commerce) directive. Such 
disclosure shall not be used to make determinations about individuals.
    12. A record in this system of records may be disclosed to 
appropriate agencies, entities and persons when: (1) It is suspected or 
determined that the security or confidentiality of information in the 
system of records has been compromised; (2) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
whether systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.
    13. A record in this system of records may be disclosed to student 
volunteers, individuals working under a personal services contract, and 
other workers who technically do not have the status of Federal 
employees, when they are performing work for the Department and/or its 
agencies, as authorized by law, as needed to perform their assigned 
Agency functions.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure to consumer reporting agencies pursuant to 5 U.S.C. 
552a(b)(12) may be made from this system to ``consumer reporting 
agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computerized database (in some instances, also CDs; back-up files 
stored on tape and/or paper records stored in file folders in locked 
metal cabinets and/or locked rooms).

RETRIEVABILITY:
    Records are organized and retrieved by category of entity.

SAFEGUARDS:
    The system of records is stored in a building with doors that are 
locked during and after business hours. Visitors to the facility must 
register with security guards and must be accompanied by Federal 
personnel at all times. Paper records are stored in a locked room and/
or a locked file cabinet. Electronic records containing Privacy Act 
information are protected by a user identification/password. The user 
identification/password is issued to individuals as authorized by 
authorized personnel.
    All electronic information disseminated by NOAA adheres to the 
standards set out in Appendix III, Security of Automated Information 
Resources, OMB Circular A-130; the Computer Security Act (15 U.S.C. 
278g-3 and 278g-4); and the Government Information Security Reform Act, 
Public Law 106-398; and follows NIST SP 800-18, Guide for Developing 
Security Plans for Federal Information Systems; NIST SP 800-26, 
Security Self-Assessment Guide for Information Technology Systems; and 
NIST SP 800-53, Recommended Security Controls for Federal Information 
Systems. NIST 800-122 recommended security controls for protecting 
Personally Identifiable Information are in place. The Federal 
Information Processing Standard (FIPS) 199, Standards for Security 
Categorization of Federal Information and Information Systems, security 
impact category for these systems is moderate or higher, except for two 
systems: NOAA4960 and NOAA6101. Contractors that have access to the 
system are subject to information

[[Page 3724]]

security provisions in their contracts required by Department policy.

RETENTION AND DISPOSAL:
    All records are retained and disposed of in accordance with 
National Archive and Records Administration regulations (36 CFR Chapter 
XII, Subchapter B--Records Management); Departmental directives and 
comprehensive records schedules; NOAA Administrative Order 205-01; and 
the NMFS Records Disposition Schedule, Chapters 1200, 1300, 1400, 1500 
and 1600.

SYSTEM MANGER(S) AND ADDRESS:
    For records at location 1., NESDIS:
    a. NOAA5004, Mark Hall, U.S. Department of Commerce, NOAA Wallops 
CDA Station, 35663 Chincoteague Road, Wallops, Virginia 23337.
    b. NOAA5009, John Jensen, Federal Building, Room 311, 151 Patton 
Avenue, Asheville, NC 28801.
    c. NOAA5010, Parmesh Dwivedi, 1315 East West Highway, Silver 
Spring, MD 20910.
    d. NOAA5036: Juanita Sandidge, 1021 Balch Blvd., Stennis Space 
Center, MS 39529.
    e. NOAA 5036 Mirror Site: 25 Broadway, E/GC4, Boulder, CO 80305.
    f. NOAA5040: Kern Witcher, 2110 Pleasant Valley Road, Fairmont, WV 
26554.
    g. NOAA5045: Linda Stathoplos, 4231 Suitland Rd., Suitland, MD 
20746.
    For records at location 2., NMFS:
    a. NOAA4010: Kevin Schulke, 1315 East West Highway, Silver Spring, 
MD 20910.
    b. NOAA4960: Donald Tieman, 2570 Dole Street, Honolulu, HI 96822.
    For records at location 3., NOS:
    a. NOAA6001: Tim Morris, 1305 East West Highway, Floor 13, Silver 
Spring, MD 20910.
    b. NOAA6101: Paul Scholz, 2234 S. Hobson Ave, Charleston, SC 29405.
    c. NOAA6301: Linda Matthews, 1305 East West Highway, 13th Floor, 
Silver Spring, MD 20910.
    d. NOAA6501: Kathryn Ries, 1315 East West Highway, Floors 5, 6 & 7, 
Silver Spring, MD 20910.
    For records at location 4., NWS:
    a. NOAA8860: David Glotfelty, 5830 University Research Court, 
College Park, MD 20740.
    b. NOAA8874: Andy Rost, National Operations Hydrologic Remote 
Sensing Center, 1735 Lake Dr. West, Chanhassen, MN 55317.
    c. NOAA8884: John Duxby, Southern Region Headquarters, 819 Taylor 
St., Rm. 10A05C, Fort Worth, TX 76102.
    d. NOAA8885: Sean Wink, Western Region Headquarters, 125 South 
State St., Salt Lake City, UT 84103.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
National or Line Office Privacy Act Officers:
    Privacy Act Officer, NOAA, 1305 East West Highway, Room 7437, 
Silver Spring, MD 20910.
    Privacy Act Officer, NESDIS, 1335 East West Highway, Room 8245, 
Silver Spring, MD 20910.
    Privacy Act Officer, NMFS, 1315 East West Highway, Room 10843, 
Silver Spring, MD 20910.
    Privacy Act Officer, NOS, 1305 East West Highway, Rm. 13236, Silver 
Spring, MD 20910.
    Privacy Act Officer, NWS, 1325 East West Highway, Room 18426, 
Silver Spring, MD 20910.
    Written requests must be signed by the requesting individual. 
Requestor must make the request in writing and provide his/her name, 
address, and date of the request and record sought. All such requests 
must comply with the inquiry provisions of the Department's Privacy Act 
rules which appear at 15 CFR part 4, Appendix A.

RECORD ACCESS PROCEDURES:
    Requests for access to records maintained in this system of records 
should be addressed to the same address given in the Notification 
section above.

CONTESTING RECORD PROCEDURES:
    The Department's rules for access, for contesting contents, and 
appealing initial determinations by the individual concerned are 
provided for in 15 CFR part 4, Appendix A.

RECORD SOURCE CATEGORIES:
    Information in this system will be collected from individuals 
requesting or providing NOAA mission-related information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Michael J. Toland,
Department of Commerce, Deputy Chief FOIA Officer, Department Privacy 
Act Officer.
[FR Doc. 2017-00494 Filed 1-11-17; 8:45 am]
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