[Federal Register Volume 81, Number 220 (Tuesday, November 15, 2016)]
[Notices]
[Pages 80045-80047]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-27404]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2016-HQ-0036]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management 
and Budget (OMB) Circular No. A-130, notice is hereby given that the 
Department of the Army proposes to alter a system of records, A0037-
104-3 USMA, entitled ``USMA Cadet Account System,'' last published at 
65 FR 3219, January 20, 2000. This system of records exists to enable 
Cadets to receive income (salary, scholarship, individual deposits, 
etc.) and pay for expenses (uniforms, books, a computer, activity fees, 
etc.) while attending the United States Military Academy (USMA) at West 
Point. The program is managed by the USMA Treasurer who is charged with 
ensuring all cadets meet their USMA financial obligations.
    This revision reflects considerable administrative changes that in 
sum warrant an alteration to the system of records notice. There are 
two significant changes: The categories of records has been updated to 
provide additional details on the information collected; and the 
applicable DoD Routine Uses have been incorporated in the notice to 
provide clarity for the public. There are also modifications to the 
system name, authorities, purpose, storage, retrievability, safeguards, 
notification and record access procedures, contesting record 
procedures, and records source categories to improve readability and 
update the notice to meet current departmental standards.

DATES: Comments will be accepted on or before December 15, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
system of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy, Civil Liberties, and Transparency Division Web 
site http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on October 20, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' revised November 28, 2000 
(December 12, 2000 65 FR 77677).

    Dated: November 9, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0037-104-3 USMA

System name:
    USMA Cadet Account System (January 20, 2000, 65 FR 3219)

Changes:
* * * * *



[[Page 80046]]

System Name:
    Delete entry and replace with: ``United States Military Academy 
(USMA) Cadet Account System''.
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Name, address, Social Security 
Number (SSN), cadet account number, personal bank account number, 
monthly deposit listings of Corps of Cadets members showing 
entitlements, financial statements and schedules, and activities 
pertaining to funds held in trust by the USMA Treasurer.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of Army; 
10 U.S.C. 4340, Quartermaster; 10 U.S.C. 4350, Cadets: Clothing and 
equipment; Title 7--Fiscal Guidance, General Accounting Office Policy 
and Procedures Manual for Guidance of Federal Agencies; Army Regulation 
210-26, United States Military Academy; and E.O. 9397 (SSN), as 
amended.''

Purpose:
    Delete entry and replace with ``To compute debits and credits 
posted against cadet account balances. Debits include charges to the 
cadet's account for uniforms, textbooks, computers and related 
supplies, academic supplies, various fees; credits include advance pay, 
monthly deposits from payroll, scholarships, initial deposits, interest 
accumulated on cadet account balances, and individual deposits.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Law Enforcement Routine Use. If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Disclosure When Requesting Information Routine Use. A record from a 
system of records maintained by a DoD Component may be disclosed as a 
routine use to a federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a DoD Component decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    Disclosure of Requested Information Routine Use. A record from a 
system of records maintained by a DoD Component may be disclosed to a 
federal agency, in response to its request, in connection with the 
hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    Congressional Inquiries Disclosure Routine Use. Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Data Breach Remediation Purposes Routine Use. A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media and 
microfiche.''

Retrievability:
    Delete entry and replace with ``By Cadet's account number, full 
name, or SSN.''

Safeguards:
    Delete entry and replace with ``Records are maintained in office 
areas which are secured and accessible only to authorized personnel. 
Access to computerized data is restricted by use of Common Access Cards 
(CACs) and is accessible only by users with an authorized account. The 
system is maintained in a controlled facility that employs physical 
restrictions and safeguards such as security guards, identification 
badges, key cards, and locks.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Superintendent, U.S. Military Academy, 
ATTN: USMA Treasurer, West Point, NY 10996-1783.
    Individual should provide full name, cadet account number, SSN, 
graduating class year, current address, telephone number, and 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Superintendent, U.S. Military Academy, ATTN: 
USMA Treasurer, West Point, NY 10996-1783.
    Individual should provide full name, cadet account number, SSN, 
graduating

[[Page 80047]]

class year, current address, telephone number, and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'
    Personal visits may be made to the Treasurer, U.S. Military 
Academy; individual must provide acceptable identification such as 
valid driver's license and information that can be verified with his/
her payroll.''

Contesting records procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are contained in 32 CFR part 505, Army Privacy Program 
or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``From the individual, Department of 
Army, Department of the Treasurer, and financial institutions.''
* * * * *
[FR Doc. 2016-27404 Filed 11-14-16; 8:45 am]
 BILLING CODE 5001-06-P