[Federal Register Volume 81, Number 137 (Monday, July 18, 2016)]
[Notices]
[Pages 46682-46693]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-16812]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Privacy Act of 1974; System of Records Notice

AGENCY: Department of Health and Human Services (HHS), Administration 
for Children and Families (ACF), Office of Refugee Resettlement (ORR).

ACTION: Notice to establish five new and delete one Privacy Act systems 
of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended (5 U.S.C. 552a), the Office of Refugee Resettlement 
(ORR) within HHS' Administration for Children and Families (ACF) is 
establishing five new systems of records: 09-80-0321 ORR Division of 
Children's Services Records; 09-80-0325 ORR Internet Refugee Arrivals 
Data System (iRADS); 09-80-0327 ORR Repatriation Program Records; 09-
80-0329 ORR Unaccompanied Refugee Minors Records; and 09-80-0388 ORR 
Refugee Suicide Database. ORR is deleting one system of records, 09-60-
0217 ORR Cuban Refugee Data System, which is being replaced by the new 
iRADS system of records.
    Four of the five new systems of records are ``mixed,'' in that they 
contain records pertaining to both U.S. persons (i.e., individuals who 
are citizens of the United States or aliens lawfully admitted for 
permanent residence in the United States) and non-U.S. persons.
    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as being 
subject to the provisions of the Privacy Act, regardless of whether the 
information relates to U.S. persons covered by the Privacy Act.
    This policy implements a 1975 Office of Management and Budget (OMB) 
recommendation to apply, as a matter of policy, the administrative 
provisions of the Privacy Act to records about non-U.S. persons in 
mixed systems of records (referred to as the non-U.S. persons policy).

DATES: This Notice will become effective 30 days after publication, 
unless the Office of Refugee Resettlement makes changes based on 
comments received. Written comments should be submitted on or before 
the effective date.

ADDRESSES: The public should address written comments to Gary Cochran, 
Senior Agency Officer for Privacy, by mail at Administration for 
Children and Families, Mary E. Switzer Building, 330 C Street SW., 
Washington, DC 20201, or by email at [email protected].

FOR FURTHER INFORMATION CONTACT: Questions should be directed to the 
contact person for the system in question:

1. 09-80-0321 ORR Division of Children's Services Records
    Jallyn Sualog, Administration for Children and Families, ORR, Mary 
E. Switzer Building, 330 C Street SW., Washington, DC 20201; Email: 
[email protected].

2. 09-80-0325 ORR Internet Refugee Arrivals Data System (iRADS)
    Joann Simmons, Administration for Children and Families, ORR, Mary 
E. Switzer Building, 330 C Street SW., Washington, DC 20201; Email: 
[email protected].
3. 09-80-0327 ORR Repatriation Program Records
    Elizabeth Russell, Administration for Children and Families, ORR, 
Mary E. Switzer Building, 330 C Street SW., Washington, DC 20201; 
Email: [email protected].
4. 09-80-0329 ORR Unaccompanied Refugee Minors Records
    Jallyn Sualog, Administration for Children and Families, ORR, Mary 
E. Switzer Building, 330 C Street SW., Washington, DC 20201; Email: 
[email protected]
5. 09-80-0388 ORR Refugee Suicide Database
    Dr. Curi Kim, Administration for Children and Families, ORR, Mary 
E. Switzer Building, 330 C Street SW., Washington, DC 20201; Email: 
[email protected].

SUPPLEMENTARY INFORMATION

I. Background on Five New Systems of Records

    The five new systems of records established in this Notice are 
maintained by the Office of Refugee Resettlement (ORR) within HHS' 
Administration for Children and Families (ACF); ORR plans, develops, 
and directs the implementation of a domestic resettlement assistance 
program for refugees and other eligible populations. ORR provides 
resources to assist these populations with successful integration into 
American society. ORR's social services help refugees become self-
sufficient as quickly as possible after their arrival in the United 
States. ORR also provides guidance, resources, and oversight for 
specific health challenges including medical assistance, initial health 
screenings, and consultations. ORR also oversees the Unaccompanied 
Children Program, providing care for unaccompanied children without 
lawful immigration status, and the U.S. Repatriation Program, providing 
loans to eligible repatriates referred from the U.S. Department of 
State.

[[Page 46683]]

    One of the five new systems of records, 09-80-0327 ORR Repatriation 
Program Records, contains information about U.S. persons only (i.e., 
U.S. citizens and their dependents receiving temporary assistance who 
have been identified as having returned to the U.S. or been brought 
from a foreign country to the U.S. because of destitution, illness, 
war, threat of war, or a similar crisis). The remaining four systems of 
records are ``mixed,'' in that they contain, or could contain, records 
pertaining to both U.S. persons and non-U.S. persons. The System of 
Records Notices (SORNs) published in this Notice for the four mixed 
systems include a statement to this effect, in the ``Categories of 
Individuals'' section:

    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as 
being subject to the provisions of the Privacy Act, regardless of 
whether or not the information relates to U.S. persons covered by 
the Privacy Act.

    This statement implements a 1975 Office of Management and Budget 
(OMB) recommendation to apply, as a matter of discretion, the 
administrative provisions of the Privacy Act to records about non-U.S. 
persons in mixed systems of records (referred to as the non-U.S. 
persons policy).

II. Deletion of One Existing System of Records

    The existing system of records that is being deleted, 09-60-0217 
ORR Cuban Refugee Data System, covered only records pertaining to Cuban 
refugees. That system has been subsumed into a broader system of 
records, 09-80-0325 ORR Internet Refugee Arrivals Data System (iRADS), 
covering refugees from all countries and other individuals eligible for 
ORR-funded benefits and services.

III. The Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the U.S. 
Government collects, maintains, and uses information about individuals 
in a system of records. A ``system of records'' is a group of any 
records under the control of a federal agency from which information 
about an individual is retrieved by the individual's name or other 
personal identifier. The Privacy Act requires each agency to publish in 
the Federal Register a system of records notice (SORN) identifying and 
describing each system of records the agency maintains, including the 
purposes for which the agency uses information about individuals in the 
system, the routine uses for which the agency discloses such 
information outside the agency, and how individual record subjects can 
exercise their rights under the Privacy Act (e.g., to determine if the 
system contains information about them).
    As required by the Privacy Act (5 U.S.C. 552a(r)), HHS has sent a 
report of this new system of records to the Committee on Homeland 
Security and Governmental Affairs of the Senate, the Committee on 
Oversight and Government Reform of the House of Representatives, and 
the Office of Information and Regulatory Affairs of the Office of 
Management and Budget (OMB).

    Dated: July 11, 2016.
Robert Carey,
Director, Office of Refugee Resettlement.

    The following system of records is hereby deleted:
     09-60-0217 Cuban Refugee Data System.
    System of Records Notices (SORNs) are published below for five new 
systems of records:
System Number:
    09-80-0321.

System Name:
    ORR Division of Children's Services Records.

Security Classification:
    Unclassified.

System Location:
    Division of Children's Services (DCS), Office of Refugee 
Resettlement (ORR), Administration for Children and Families (ACF), 
Department of Health and Human Services (HHS), Mary E. Switzer 
Building, 330 C Street Washington, DC.

Categories of Individuals Covered by the System:
    Unaccompanied children under ORR's care, unaccompanied children who 
receive an adjustment of status or become U.S. citizens, children of 
unaccompanied children, potential sponsors of the unaccompanied 
children, and members of potential sponsor's household, including both 
U.S. and non-U.S. citizens.
    Unaccompanied children (UC) are children who have no lawful 
immigration status in the United States; have not attained 18 years of 
age; and with respect to whom (i) there is no parent or legal guardian 
in the United States; or (ii) no parent or legal guardian in the United 
States is available to provide care and physical custody.
    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as being 
subject to the provisions of the Privacy Act, regardless of whether or 
not the information relates to U.S. persons covered by the Privacy Act. 
This implements a 1975 Office of Management and Budget (OMB) 
recommendation to apply, as a matter of policy, the administrative 
provisions of the Privacy Act to records about non-U.S. persons in 
mixed systems of records (referred to as the non-U.S. persons policy).

Categories of Records in the System:
    Records consist of computerized indexing system data and case 
files:
     The computerized indexing system contains personal 
identification data, such as Alien Registration Number, Fingerprint 
Identification Number (``FINS'' number), and Social Security Number 
(SSN); date and place of birth; date and port of entry; apprehension 
date and location; manner of entry; apprehension field office; 
individual(s) apprehended with the unaccompanied child; attorney of 
record; juvenile/criminal history records; case disposition; 
significant incident reports; sponsor's biographical, financial and 
immigration status information; sponsor's household members' 
biographical information; and personal identification data of an 
unaccompanied child's potential sponsor, including the sponsor's 
biographical information (e.g., name, date of birth, place of birth), 
financial information, immigration status information, household 
members' biographical information, SSN, phone number, address, criminal 
background and case disposition, and results of child abuse and neglect 
checks.
     The case file contains information that is pertinent to 
the care and placement of unaccompanied children, including 
biographical information on each unaccompanied child, such as birth and 
marriage certificates; various ORR forms and supporting documents (and 
attachments, e.g. photographs); incident reports; medical and dental 
records; mental health evaluations; case notes and records; clinical 
notes and records; immigration forms and notifications; attorney of 
record and legal papers; home studies and/or post-release service 
records on a sponsor of an unaccompanied child; family reunification 
information including the sponsors' individual and financial data; case 
disposition; correspondence; and

[[Page 46684]]

SSN; and juvenile/criminal history records.

Authority for Maintenance of the System:
    6 U.S.C. 279; 8 U.S.C. 1232.

Purpose(s):
    Records are used within HHS/ACF/ORR by DCS to provide a safe and 
appropriate environment for each unaccompanied child placed into ORR 
custody through his/her release to a family member or sponsor in the 
U.S., until he/she is removed to his/her home country by DHS 
immigration officials, until the child turns 18 years of age, or until 
the minor receives lawful immigration status.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These routine uses specify circumstances, in addition to those 
provided by statute in the Privacy Act of 1974, 5 U.S.C. 552a(b), under 
which ACF may release information from this system of records without 
the consent of the data subject. Each proposed disclosure of 
information under these routine uses will be evaluated to ensure that 
the disclosure is legally permissible, including but not limited to 
ensuring that the purpose of the disclosure is compatible with the 
purpose for which the information was collected.
    1. Disclosure to an Attorney or Representative. Information may be 
disclosed to an attorney or representative (as defined in 8 CFR 1.2) 
who is acting on behalf of an individual covered by this system of 
records in connection with any proceeding before the Department of 
Homeland Security or the Executive Office for Immigration Review; an 
attorney representing an unaccompanied child in a state court in a 
dependency hearing that may determine or alter the unaccompanied 
child's custody status or placement; or an attorney representing an 
unaccompanied child in a juvenile or criminal court in relation to 
criminal charges.
    2. Disclosure for Health and Safety. Information such as health 
records related to communicable diseases or other illnesses that have 
the potential to affect public health and safety may be disclosed to 
any state or local health authorities, to ensure that all health issues 
potentially affecting public health and safety in the United States are 
being or have been, adequately addressed. Private health information 
not related to illnesses that affect public health and safety will 
remain confidential. This information may be disclosed for the purposes 
of coordinating medical and mental health evaluations, services, and 
care for unaccompanied alien children while in ORR care and custody. 
Information may be shared with a health provider to make age 
determinations for unaccompanied children.
    3. Disclosure to Protection and Advocacy Organization. Information 
may be disclosed to a Protection or Advocacy organization when access 
is authorized and the request is appropriately made under the 
Protection and Advocacy for Individuals with Mental Illness Act, 42 
U.S.C. 10801 et seq. Information may be disclosed to an HHS-appointed 
child advocate for the purpose of effectively advocating for the best 
interest of the child. Child advocates are granted access to this 
information under the William Wilberforce Trafficking Victims 
Protection Reauthorization Act of 2008 section 235(c)(6), 8 U.S.C. 
1232(c)(6).
    4. Disclosure to Plaintiffs' Counsel. Information may be disclosed 
to plaintiffs' counsel as required under the settlement agreement in 
Flores v. Reno, Case No. CV85-4544-RJK (C.D. Cal. 1996); and Perez-
Olano v. Holder, Case No. CV 5-3604 (C.D. Cal. 2010).
    5. Disclosure to Department of Homeland Security. Information may 
be disclosed to the Department of Homeland Security for the purpose of 
adjudicating or deciding immigration relief, notification of admission/
discharge information and forms, and reported escapes of an 
unaccompanied child from ORR custody; and for background check purposes 
to ensure safe releases.
    6. Disclosure for Law Enforcement or Child Welfare Purpose. 
Information may be disclosed to the appropriate federal, state, local, 
tribal, or foreign agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, if 
the information is relevant to a violation or potential violation of 
civil or criminal law or regulation within the jurisdiction of the 
receiving entity; and for background check purposes to ensure safe 
releases. Information may be shared with certain state and local 
agencies that provide child welfare services such as state licensing 
agencies, Child Protective Services, and education agencies such as 
state, county, or municipal schools for the purpose of protecting an 
unaccompanied child's health and welfare and background check purposes 
to ensure safe releases, as well as enrollment of an unaccompanied 
child in a school or educational program.
    7. Disclosure for Private Relief Legislation. Information may be 
disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A 19.
    8. Disclosure to Congressional Office. Information may be disclosed 
to a congressional office from the record of an individual in response 
to a written inquiry from the congressional office made at the written 
request of the individual.
    9. Disclosure to Department of Justice or in Proceedings. 
Information may be disclosed to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which HHS is authorized to appear, when:
     HHS, or any component thereof; or
     any employee of HHS in his or her official capacity; or
     any employee of HHS in his or her individual capacity 
where the Department of Justice or HHS has agreed to represent the 
employee; or
     the United States, if HHS determines that litigation is 
likely to affect HHS or any of its components,

    is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or HHS is deemed 
by HHS to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    10. Disclosure to Department of Justice for LOPC Facilitation. 
Information may be disclosed to the Department of Justice, Executive 
Office for Immigration Review for purposes of collaboration in 
facilitating sponsors' participation in Legal Orientation Programs for 
Custodians (LOPCs) under the William Wilberforce Trafficking Victims 
Protection Reauthorization Act of 2008 section 235(c)(4), 8 U.S.C. 
1232(c)(4).
    11. Disclosure to the National Archives. Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    12. Disclosure to Contractors, Grantees, and Others. Information 
may be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or memorandum of understanding, or other activity for 
HHS and who have a need to have access to the information in the 
performance of their duties or activities for HHS.
    13. Disclosure to Office of Personnel Management. Information may 
be

[[Page 46685]]

disclosed to the Office of Personnel Management pursuant to that 
agency's responsibility for evaluation and oversight of federal 
personnel management.
    14. Disclosure in Connection with Litigation. Information may be 
disclosed in connection with litigation or settlement discussions 
regarding claims by or against HHS, including public filing with a 
court, to the extent that disclosure of the information is relevant and 
necessary to the litigation or discussions.
    15. Disclosure Incident to Requesting Information. Information may 
be disclosed (to the extent necessary to identify the individual, 
inform the source of the purpose of the request, and to identify the 
type of information requested), to any source from which additional 
information is requested when necessary to obtain information relevant 
to an agency decision concerning benefits.
    16. Disclosure for Administrative Claims, Complaints, and Appeals. 
Information may be disclosed to an authorized appeal grievance 
examiner, formal complaints examiner, equal employment opportunity 
investigator, arbitrator or other person properly engaged in 
investigation or settlement of an administrative grievance, complaint, 
claim, or appeal filed by an employee, but only to the extent that the 
information is relevant and necessary to the proceeding. Agencies that 
may obtain information under this routine use include, but are not 
limited to, the Office of Personnel Management, Office of Special 
Counsel, Merit Systems Protection Board, Federal Labor Relations 
Authority, Equal Employment Opportunity Commission, and Office of 
Government Ethics.
    17. Disclosure to State Refugee Coordinators. Information may be 
shared with State Refugee Coordinators for children in ORR care who are 
being transferred into the ORR's Unaccompanied Refugee Minors program 
for purposes of coordinating appropriate placement and services for the 
child. The State Refugee Coordinator refers to the individuals 
designated by a Governor or a State to be responsible for, and who is 
authorized to, ensure coordination of public and private resources in 
refugee resettlement.
    18. Disclosure to other Federal Departments and Nongovernmental 
Organizations and Foreign Governments for Safe Repatriation of UC. 
Information may be disclosed to other federal agencies (such as the 
Department of State, Department of Justice, Department of Homeland 
Security), nongovernmental organizations and foreign governments as it 
relates to the safe repatriation of UC to their country of origin as 
directed under the William Wilberforce Trafficking Victims Protection 
Reauthorization Act of 2008 section 235(a)(5), 8 U.S.C. 1232(a)(5).
    19. Disclosure in the Event of a Security Breach. Information may 
be disclosed to appropriate federal agencies and Department contractors 
that have a need to know the information for the purpose of assisting 
the Department's efforts to respond to a suspected or confirmed breach 
of the security or confidentiality of information maintained in this 
system of records, provided the information disclosed is relevant and 
necessary for that assistance.
    20. Disclosure for Cybersecurity Monitoring Purposes. Records may 
be disclosed to the U.S. Department of Homeland Security (DHS) if 
captured in an intrusion detection system used by HHS and DHS pursuant 
to a DHS cybersecurity program that monitors Internet traffic to and 
from federal government computer networks to prevent a variety of types 
of cybersecurity incidents.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System--
    Storage: Computer records are stored on a computer network. Paper 
records are stored in file folders.
    Retrievability: Records are retrieved by name or Alien Registration 
Number of the unaccompanied child; records are electronically retrieved 
from the web-based data management system using name, Alien 
Registration Number, or SSN of the party involved.

Safeguards:
    Safeguards conform to the HHS Information Security Program, http://www.hhs.gov/ocio/securityprivacy/index.html.

Retention and Disposal:
    Computerized indexing system records are retained permanently; they 
are offered to the National Archives every five years (see N1-292-90-
04, item 15). Case files are retained for five years following receipt 
of the final progress report (see N1-292-90-4, item 34).

System Manager and Address:
    Director, Division of Children Services, Office of Refugee 
Resettlement, Administration for Children and Families, Mary E. Switzer 
Building, 330 C Street SW., Washington, DC 20201.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, SSN or Alien Registration Number, and 
address of the individual, and the request must be signed. The 
requester's letter must provide sufficient particulars to enable the 
System Manager to distinguish between records on subject individuals 
with the same name. Verification of identity as described in HHS's 
Privacy Act regulations may be required. 45 CFR 5b.5

Record Access Procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, SSN or Alien Registration Number, and address of the 
individual, and should be signed. The requester's letter must provide 
sufficient particulars to enable the System Manager to distinguish 
between records on subject individuals with the same name. Verification 
of identity as described in HHS's Privacy Act regulations may be 
required. 45 CFR 5b.5

Contesting Record Procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or email address, SSN or Alien Registration Number, and 
address of the individual, and should be signed; (2) identify the 
system of records that the individual believes includes his or her 
records or otherwise provide enough information to enable the 
identification of the individual's record; (3) identify the information 
that the individual believes in not accurate, relevant, timely, or 
complete; (4) indicate what corrective action is sought; and (5) 
include supporting justification or documentation for the requested 
amendment. Verification of identity as described in HHS's Privacy Act 
regulations may be required. 45 CFR 5b.5

Record Source Categories:
    Record subjects, family members, private individuals, private and 
public hospitals, doctors, law enforcement

[[Page 46686]]

agencies and officials, private attorneys, facilities reports, third 
parties, foreign governments, other federal agencies, state and local 
governments, agencies and instrumentalities.

Exemptions Claimed for the System:
    None.

System Number:
    09-80-0325.

System Name:
    ORR Internet Refugee Arrivals Data System (iRADS).

Security Classification:
    Unclassified.

System Location:
    Office of Refugee Resettlement (ORR), Administration for Children 
and Families (ACF), Department of Health and Human Services (HHS), Mary 
E. Switzer Building, 330 C Street SW., Washington, DC. A list of 
contractor sites where individually identifiable data are currently 
located is available upon request to the system manager.

Categories of Individuals Covered by the System:
    Records pertain to the following individuals:
     Individuals who are paroled as a refugee or asylee under 8 
U.S.C. 1182(d)(5) [section 212(d)(5) of the Immigration and Nationality 
Act (INA)].
     Individuals admitted as a refugee under 8 U.S.C. 1157 
(section 207 of INA).
     Individuals granted asylum under 8 U.S.C. 1158 (section 
208 of INA).
     Cuban and Haitian entrants, in accordance with 
requirements in Public Law 97-35, title V, Sec. Sec.  543(a)(2), 547 [8 
U.S.C. 1522 (note)] and 45 CFR part 401.
     Certain Amerasians from Vietnam who are admitted to the 
U.S. as immigrants pursuant to 8 U.S.C. 1101 note (Amerasian 
Immigration).
     Iraqi or Afghan Special Immigrant Visa-holders admitted 
under the Consolidated Appropriations Act of 2008 (Pub. L. 110-161, 
Division G, Title V, Section 525) or the National Defense Authorization 
Act for FY 2008 (Pub. L. 110-181, Division A, Title XII, Section 1244).
     Certified victims of a severe form of human trafficking as 
defined under 22 U.S.C. 7105(b)(1)(c) (Trafficking Victims Protection 
Act of 2000).
     Individuals admitted for permanent residence, provided the 
individual previously held one of the statuses identified above.
    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as being 
subject to the provisions of the Privacy Act, regardless of whether or 
not the information relates to U.S. persons covered by the Privacy Act. 
This implements a 1975 Office of Management and Budget (OMB) 
recommendation to apply, as a matter of policy, the administrative 
provisions of the Privacy Act to records about non-U.S. persons in 
mixed systems of records (referred to as the non-U.S. persons policy).

Categories of Records in the System:
    Records consist of automated database records; data elements 
include but are not limited to: Alien Number, Full Name, Birth Date, 
Arrival Date or Date of Grant of Asylum, Immigration Status (Refugee, 
Asylee, etc), Marital Status, Age, Gender, Ethnicity (for populations 
other than Asylees), Full Address (City, State, Zip Code), County, 
Birth Country, Citizenship Country, Country of Origin, English Ability, 
Occupational Skills, Health Status, Administrative Data (e.g., 
voluntary resettlement agency).

Authority for Maintenance of the System:
    8 U.S.C. 1521 et seq.

Purpose(s):
    Records are used by HHS/ACF/ORR to generate data needed to allocate 
funds for Formula Social Services and Targeted Assistance grants 
according to statutory formulas established under 8 U.S.C. 
1522(c)(1)(B) & (c)(2)(B); extract samples for the Annual Survey of 
Refugees, which collects information on the economic adjustment of 
refugees; and support other budget and grant requirements and data 
requests from within and outside ORR. This system of records does not 
collect new information but consolidates information on eligible 
populations obtained from other agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These routine uses specify circumstances, in addition to those 
provided by statute in the Privacy Act of 1974, 5 U.S.C. 552a(b), under 
which ACF may release information from this system of records without 
the consent of the data subject. Each proposed disclosure of 
information under these routine uses will be evaluated to ensure that 
the disclosure is legally permissible, including but not limited to 
ensuring that the purpose of the disclosure is compatible with the 
purpose for which the information was collected.
    1. Disclosure for Law Enforcement Purpose. Information may be 
disclosed to the appropriate federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    2. Disclosure for Private Relief Legislation. Information may be 
disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A 19.
    3. Disclosure to Congressional Office. Information may be disclosed 
to a congressional office from the record of an individual in response 
to a written inquiry from the congressional office made at the written 
request of the individual.
    4. Disclosure to Department of Justice or in Proceedings. 
Information may be disclosed to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which HHS is authorized to appear, when:
     HHS, or any component thereof; or
     any employee of HHS in his or her official capacity; or
     any employee of HHS in his or her individual capacity 
where the Department of Justice or HHS has agreed to represent the 
employee; or
     the United States, if HHS determines that litigation is 
likely to affect HHS or any of its components,

    is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or HHS is deemed 
by HHS to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    5. Disclosure to the National Archives. Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    6. Disclosure to Contractor. Information may be disclosed to a 
contractor performing or working on a contract for HHS and who has a 
need to have access to the information in the performance of its duties 
or activities for HHS.
    7. Disclosure for Administrative Claim, Complaint, and Appeal.

[[Page 46687]]

Information may be disclosed to an authorized appeal grievance 
examiner, formal complaints examiner, equal employment opportunity 
investigator, arbitrator or other person properly engaged in 
investigation or settlement of an administrative grievance, complaint, 
claim, or appeal filed by an employee, but only to the extent that the 
information is relevant and necessary to the proceeding. Agencies that 
may obtain information under this routine use include, but are not 
limited to, the Office of Personnel Management, Office of Special 
Counsel, Merit Systems Protection Board, Federal Labor Relations 
Authority, Equal Employment Opportunity Commission, and Office of 
Government Ethics.
    8. Disclosure in Connection with Litigation. Information may be 
disclosed in connection with litigation or settlement discussions 
regarding claims by or against HHS, including public filing with a 
court, to the extent that disclosure of the information is relevant and 
necessary to the litigation or discussions.
    9. Disclosure Incident to Requesting Information. Information may 
be disclosed (to the extent necessary to identify the individual, 
inform the source of the purpose of the request, and to identify the 
type of information requested), to any source from which additional 
information is requested when necessary to obtain information relevant 
to an agency decision concerning benefits.
    10. Disclosure in the Event of a Security Breach. Information may 
be disclosed to appropriate federal agencies and Department contractors 
that have a need to know the information for the purpose of assisting 
the Department's efforts to respond to a suspected or confirmed breach 
of the security or confidentiality of information maintained in this 
system of records, provided the information disclosed is relevant and 
necessary for that assistance.
    11. Disclosure for Cybersecurity Monitoring Purposes. Records may 
be disclosed to the U.S. Department of Homeland Security (DHS) if 
captured in an intrusion detection system used by HHS and DHS pursuant 
to a DHS cybersecurity program that monitors Internet traffic to and 
from federal government computer networks to prevent a variety of types 
of cybersecurity incidents.
    Information may also be disclosed from this system of records to 
parties outside HHS for any of the uses authorized directly in the 
Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(11).

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System--
Storage:
    Records are stored in a computer database operated by a contractor.

Retrievability:
    Records are retrieved by ``A'' (alien) number or by name, date of 
birth, or date of entry.

Safeguards:
    Safeguards conform to the HHS Information Security Program, http://www.hhs.gov/ocio/securityprivacy/index.html.

Retention and Disposal:
    Records are retained permanently; they are offered to the National 
Archives every five years (see N1-292-90-04, item 15).

System Manager and Address:
    Division Director, Division of Budget Policy and Data Analysis, 
Office of Refugee Resettlement, Administration for Children and 
Families, Department of Health and Human Services, Mary E. Switzer 
Building, 330 C Street SW., Washington, DC 20201.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, Alien Number, and address of the 
individual, and the request must be signed. Verification of identity as 
described in HHS's Privacy Act regulations may be required. 45 CFR 5b.5
    The requestor's letter must also provide sufficient particulars to 
enable ACF to distinguish between records on subject individuals with 
the same name.

Record Access Procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, Alien Number, and address of the individual, and should 
be signed. Verification of identity as described in HHS's Privacy Act 
regulations may be required. 45 CFR 5b.5
    The requestor's letter must also provide sufficient particulars to 
enable ACF to distinguish between records on subject individuals with 
the same name.

Contesting Record Procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or email address, Alien Number, and address of the 
individual, and should be signed; (2) provide the name or other 
information about the project that the individual believes contains his 
or her records; (3) identify the information that the individual 
believes is not accurate, relevant, timely, or complete; (4) indicate 
what corrective action is sought; and (5) include supporting 
justification or documentation for the requested amendment. 
Verification of identity as described in HHS's Privacy Act regulations 
may be required. 45 CFR 5b.5

Record Source Categories:
    Record subjects, Department grantees, and social service agencies. 
Refugee arrival data from the Department of State's Worldwide Refugee 
Arrivals Processing System (WRAPS); legacy refugee arrival data from 
the Department of State's Refugee Data Center; Department of Homeland 
Security (DHS) U.S. Citizenship and Immigration Services (USCIS) asylum 
corps grant data and I-730 asylee derivative data with some data 
elements provided by Customs and Border Protection; DHS/Customs and 
Border Protection (CBP) data regarding Cubans and Haitians entering the 
U.S. at land borders or Ports of Entry other than Miami, FL, as well as 
Iraqi and Afghan Special Immigrants (starting in FY 2008); the 
Department of Justice (DOJ) Executive Office of Immigration Review 
(EOIR) asylum grant data; the United States Conference of Catholic 
Bishops (USCCB) and Church World Services in Miami, FL data for Cuban 
and Haitian entrants and Havana parolees (including data on Cuban 
Medical Parolees) entering the U.S. through the Port of Miami; the I-
643 form (OMB No. 1615-0070), completed by refugees and asylees, Cuban 
and Haitian entrants, and Amerasians and submitted to USCIS or ORR when 
filing an application for adjustment of status.

Exemptions Claimed for the System:
    None.

System Number:
    09-80-0327.

System Name:
    ORR Repatriation Program Records.

Security Classification:
    Unclassified.

[[Page 46688]]

System Location:
    Office of Refugee Resettlement (ORR), Administration for Children 
and Families (ACF), Department of Health and Human Services (HHS), Mary 
E. Switzer Building, 330 C Street SW., Washington, DC.

Categories of Individuals Covered by the System:
    U.S. citizens and their dependents receiving temporary assistance 
who have been identified by the Department of State as having returned, 
or been brought from a foreign country to the U.S. because of 
destitution, illness, war, threat of war, or a similar crisis.

Categories of Records in the System:
    Records consist of case files, containing:
     Identifying information including but not limited to name, 
date of birth, place of birth, gender, Social Security Number (SSN), 
passport number, case number, citizenship, address;
     service information, including but not limited to type of 
case (settlement or exception), resettlement state, case activity 
(dates and notes);
     types of assistance requested, including but not limited 
to financial, food, travel, clothing, medical, other;
     types of assistance provided, including but not limited to 
identification numbers, service providers, cost information;
     medical information, including but not limited to 
diagnosis, prognosis, mental health status, hospitalization;
     next-of-kin information, including next of kin name, 
identification number, address, relationship, telephone numbers;
     repayment information, including but not limited to 
deferrals, extensions, referrals to collection agencies and Internal 
Revenue Service, payments; and
     travel plans, including but not limited to name of escort, 
destinations, flight numbers, dates of travel.

Authority for Maintenance of the System:
    Section 1113 of the Social Security Act, 42 U.S.C. 1313 (Assistance 
for U.S. Citizens Returned from Foreign Countries) and 24 U.S.C. 321-
329 (Hospitalization of mentally ill nationals returned from foreign 
countries).

Purpose(s):
    Records are used by HHS/ACF/ORR to administer the United States 
Repatriation Program, which provides temporary assistance to U.S. 
citizens and their dependents who have been identified by the 
Department of State as having returned, or been brought from a foreign 
country to the U.S. because of destitution, illness, war, threat of 
war, or a similar crisis. Temporary assistance may include money 
payments, medical care, temporary billeting, transportation, and other 
goods and services necessary for the health or welfare of individuals 
(including guidance, counseling, and other welfare services), furnished 
to United States citizens and their dependents who are without 
available resources in the U.S. upon their arrival from abroad and for 
up to 90 days after their arrival, not exceeding 90 days as may be 
provided in regulations of the Secretary of HHS. All temporary 
assistance provided under the Program and allocable to individual 
recipients is repayable to the federal government. HHS' Program Support 
Center administers debt collection for these repayments.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These routine uses specify circumstances, in addition to those 
provided by statute in the Privacy Act of 1974, 5 U.S.C. 552a(b), under 
which ACF may release information from this system of records without 
the consent of the data subject. Each proposed disclosure of 
information under these routine uses will be evaluated to ensure that 
the disclosure is legally permissible, including but not limited to 
ensuring that the purpose of the disclosure is compatible with the 
purpose for which the information was collected.
    1. Disclosure to Department of State. Information may be disclosed 
to the Department of State in connection with determinations of 
eligibility, referral, planning, and provision of temporary assistance 
of or in cases referred to HHS.
    2. Disclosure to States. Information may be disclosed to the states 
in connection with coordination and/or provision of temporary services 
for eligible repatriates.
    3. Disclosure to Service Provider. Information may be disclosed to 
providers of services (e.g. community-based organizations, hospitals) 
and to local state institutions (e.g., courts and social service 
agencies) that assist in coordination and/or the provision of temporary 
services.
    4. Disclosure to Agency for Temporary Services. Information may be 
disclosed to other federal agencies and non-governmental agencies for 
planning or provision of temporary services to eligible repatriates.
    Federal agencies include but are not limited to Department of 
State, Department of Defense, Department of Justice, Department of 
Homeland Security, Department of Housing and Urban Development, Federal 
Emergency Management Agency, Department of Agriculture, and United 
States Department of Transportation. Non-governmental agencies include 
but are not limited to American Red Cross and Salvation Army.
    5. Disclosure for Law Enforcement Purpose. Information may be 
disclosed to the appropriate federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    6. Disclosure Incident to Requesting Information. Information may 
be disclosed (to the extent necessary to identify the individual, 
inform the source of the purpose of the request, and to identify the 
type of information requested), to any source from which additional 
information is requested when necessary to obtain information relevant 
to an agency decision concerning retention of an employee or other 
personnel action (other than hiring), retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
grant, or other benefit.
    7. Disclosure for Employee Retention, Security Clearance, Contract, 
or Other Benefit. Disclosure may be made to a federal, state, local, 
foreign, or tribal or other public authority of the fact that this 
system of records contains information relevant to the retention of an 
employee, the retention of a security clearance, the letting of a 
contract, or the issuance or retention of a license, grant, or other 
benefit. The other agency or licensing organization may then make a 
request supported by the written consent of the individual for the 
entire record if it so chooses. No disclosure will be made unless the 
information has been determined to be sufficiently reliable to support 
a referral to another office within HHS or to another federal agency 
for criminal, civil, administrative, personnel, or regulatory action.
    8. Disclosure for Private Relief Legislation. Information may be 
disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A 19.
    9. Disclosure to Congressional Office. Information may be disclosed 
to a congressional office from the record of an individual in response 
to a written

[[Page 46689]]

inquiry from the congressional office made at the written request of 
the individual.
    10. Disclosure to Department of Justice or in Proceedings. 
Information may be disclosed to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which HHS is authorized to appear, when:
     HHS, or any component thereof; or
     any employee of HHS in his or her official capacity; or
     any employee of HHS in his or her individual capacity 
where the Department of Justice or HHS has agreed to represent the 
employee; or
     the United States, if HHS determines that litigation is 
likely to affect HHS or any of its components,

    is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or HHS is deemed 
by HHS to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.

    11. Disclosure to the National Archives. Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    12. Disclosure to Contractors, Grantees, and Others. Information 
may be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or other activity for HHS and who have a need to have 
access to the information in the performance of their duties or 
activities for HHS.
    13. Disclosure for Administrative Claim, Complaint, and Appeal. 
Information may be disclosed to an authorized appeal grievance 
examiner, formal complaints examiner, equal employment opportunity 
investigator, arbitrator or other person properly engaged in 
investigation or settlement of an administrative grievance, complaint, 
claim, or appeal filed by an employee, but only to the extent that the 
information is relevant and necessary to the proceeding. Agencies that 
may obtain information under this routine use include, but are not 
limited to, the Office of Personnel Management, Office of Special 
Counsel, Merit Systems Protection Board, Federal Labor Relations 
Authority, Equal Employment Opportunity Commission, and Office of 
Government Ethics.
    14. Disclosure to Office of Personnel Management. Information may 
be disclosed to the Office of Personnel Management pursuant to that 
agency's responsibility for evaluation and oversight of federal 
personnel management.
    15. Disclosure in Connection with Litigation. Information may be 
disclosed in connection with litigation or settlement discussions 
regarding claims by or against HHS, including public filing with a 
court, to the extent that disclosure of the information is relevant and 
necessary to the litigation or discussions.
    16. Disclosure in the Event of a Security Breach. Information may 
be disclosed to appropriate federal agencies and Department contractors 
that have a need to know the information for the purpose of assisting 
the Department's efforts to respond to a suspected or confirmed breach 
of the security or confidentiality of information maintained in this 
system of records, provided the information disclosed is relevant and 
necessary for that assistance.
    17. Disclosure for Cybersecurity Monitoring Purposes. Records may 
be disclosed to the U.S. Department of Homeland Security (DHS) if 
captured in an intrusion detection system used by HHS and DHS pursuant 
to a DHS cybersecurity program that monitors Internet traffic to and 
from federal government computer networks to prevent a variety of types 
of cybersecurity incidents.
    Information may also be disclosed from this system of records to 
parties outside HHS for any of the uses authorized directly in the 
Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(12).

Disclosure to Consumer Reporting Agencies:
    The HHS Program Support Center may make disclosures to consumer 
reporting agencies regarding debts referred from repatriation 
activities. See System of Records 09-40-0012 Debt Management and 
Collection System.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System--
Storage:
    Records are stored on grantee's computer network and safe/file 
cabinet.

Retrievability:
    Records are retrieved by name of recipient, case file, or SSN.

Safeguards:
    Safeguards conform to the HHS Information Security Program, http://www.hhs.gov/ocio/securityprivacy/index.html.

Retention and Disposal:
    Files are transferred to a Federal Records Center one year after 
termination of collection efforts, and are destroyed five years after 
termination of collection efforts (see N1-292-93-1).

System Manager and Address:
    Manager, Repatriation Program, Office of Refugee Resettlement, 
Administration for Children and Families, Department of Health and 
Human Services, Mary E. Switzer Building, 330 C Street SW., Washington, 
DC 20201.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
the request must be signed. The requester's letter must provide 
sufficient particulars to enable the System Manager to distinguish 
between records on subject individuals with the same name. Verification 
of identity as described in HHS's Privacy Act regulations may be 
required. 45 CFR 5b.5

Record Access Procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, SSN, and address of the individual, and should be 
signed. The requester's letter must provide sufficient particulars to 
enable the System Manager to distinguish between records on subject 
individuals with the same name. Verification of identity as described 
in HHS's Privacy Act regulations may be required. 45 CFR 5b.5

Contesting Record Procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or email address, SSN, and address of the individual, and 
should be signed; (2) identify the system of records that the 
individual believes includes his or her records or otherwise provide 
enough information to enable the identification of the individual's 
record; (3) identify the information that the individual believes in 
not accurate, relevant, timely, or complete; (4) indicate what 
corrective action is sought; and (5) include supporting justification 
or documentation for the

[[Page 46690]]

requested amendment. Verification of identity as described in HHS's 
Privacy Act regulations may be required. 45 CFR 5b.5.

Record Source Categories:
    Information may be obtained from a wide variety of institutions and 
individuals involved who may be in the process or repatriation and/or 
deportation. Sources include the record subject; representatives and 
relatives of the record subject; Department of State and other federal 
agencies; international agencies; foreign governments; social service 
organizations; employers; state agencies; health care institutions; and 
other sources including public information.

Exemptions Claimed for the System:
    None.

System Number:
    09-80-0329.

System Name:
    ORR Unaccompanied Refugee Minors Records.

Security Classification:
    Unclassified.

System Location:
    Office of Refugee Resettlement (ORR), Administration for Children 
and Families (ACF), Department of Health and Human Services (HHS), Mary 
E. Switzer Building, 330 C Street SW., Washington, DC.

Categories of Individuals Covered by the System:
    Refugee unaccompanied children who are admitted from refugee camps 
overseas or determined eligible after arrival in the United States and 
do not have a parent or a relative available and committed to providing 
for their long term care; children eligible for benefits as victims of 
a severe form of trafficking; entrant children with Cuban-Haitian 
Entrant designation; and unaccompanied minor children granted asylum in 
the United States, Special Immigrant Juvenile Status, or U status.
    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as being 
subject to the provisions of the Privacy Act, regardless of whether or 
not the information relates to U.S. persons covered by the Privacy Act. 
This implements a 1975 Office of Management and Budget (OMB) 
recommendation to apply, as a matter of policy, the administrative 
provisions of the Privacy Act to records about non-U.S. persons in 
mixed systems of records (referred to as the non-U.S. persons policy).

Categories of Records in the System:
    Records consist of database records and hard copy case files:
     The database includes information reported on ORR Forms 3 
and 4 (name, address, alien number, country of origin, immigration 
classification, parents' names, national and local refugee resettlement 
agency, child welfare agency, school progress, English language 
acquisition, education progress, social adjustment, health conditions, 
family reunion, emancipation information, etc.), eligibility 
determinations, identifying information, placement, and progress 
summaries are recorded.
     Hard copy case files include letters and forms documenting 
the reclassification and designation of individuals covered by the 
systems, tracking documents, and case notes. Electronic files include 
messages used for determining placements.

Authority for Maintenance of the System:
    8 U.S.C. 1521, 1522; Title V of the Refugee Education Assistance 
Act of 1980, 8 U.S.C. 1522 note.

Purpose(s):
    Records are used by HHS/ACF/ORR to establish legal responsibility, 
under state law, to ensure that unaccompanied minor refugees and 
entrants receive the full range of assistance, care, and services which 
are available to all foster children in the state; a legal authority is 
designated to act in place of the child's unavailable parent(s). 
Reunification of children with their parents or other appropriate adult 
relatives is encouraged, through family tracing and coordination with 
local refugee resettlement agencies. Additional services provided 
include: Indirect financial support for housing, food, clothing, 
medical care and other necessities; intensive case management by social 
workers; independent living skills training; educational supports; 
English language training; career/college counseling and training; 
mental health services; assistance adjusting immigration status; 
cultural activities; recreational opportunities; support for social 
integration; and cultural and religious preservation.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These routine uses specify circumstances, in addition to those 
provided by statute in the Privacy Act of 1974, 5 U.S.C. 552a(b), under 
which ACF may release information from this system of records without 
the consent of the data subject. Each proposed disclosure of 
information under these routine uses will be evaluated to ensure that 
the disclosure is legally permissible, including but not limited to 
ensuring that the purpose of the disclosure is compatible with the 
purpose for which the information was collected.
    1. Disclosure to Attorney. Information may be disclosed to an 
attorney or representative (as defined in 8 CFR 1.2) who is acting on 
behalf of an individual covered by this system of records in connection 
with any proceeding before the Department of Homeland Security or the 
Executive Office for Immigration Review.
    2. Disclosure to a Protection or Advocacy Organization. Information 
may be disclosed to a protection or advocacy organization when access 
is authorized and the request is appropriately made under the 
Protection and Advocacy for Individuals with Mental Illness Act, 42 
U.S.C. 10801 et seq.
    3. Disclosure to Department of Homeland Security for Immigration 
Relief. Information may be disclosed to the Department of Homeland 
Security for the purpose of adjudicating or deciding immigration 
relief.
    4. Disclosure to Service Provider. Information may be disclosed to 
a provider of services to refugee minors, foster care agency, national 
voluntary refugee resettlement agency, or to a local, county or State 
institution (e.g., State refugee coordinator, child welfare agency, 
court, or social service agency) involved in resettlement activities.
    5. Disclosure for Law Enforcement Purpose. Information may be 
disclosed to the appropriate federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    6. Disclosure for Private Relief Legislation. Information may be 
disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A 19.
    7. Disclosure to Congressional Office. Information may be disclosed 
to a congressional office from the record of an individual in response 
to a written

[[Page 46691]]

inquiry from the congressional office made at the written request of 
the individual.
    8. Disclosure to Department of Justice or in Proceedings. 
Information may be disclosed to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which HHS is authorized to appear, when:
     HHS, or any component thereof; or
     any employee of HHS in his or her official capacity; or
     any employee of HHS in his or her individual capacity 
where the Department of Justice or HHS has agreed to represent the 
employee; or
     the United States, if HHS determines that litigation is 
likely to affect HHS or any of its components,

    is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or HHS is deemed 
by HHS to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    9. Disclosure to the National Archives. Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    10. Disclosure to Contractors, Grantees, and Others. Information 
may be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or other activity for HHS and who have a need to have 
access to the information in the performance of their duties or 
activities for HHS.
    11. Disclosure for Administrative Claim, Complaint, and Appeal. 
Information from this system of records may be disclosed to an 
authorized appeal grievance examiner, formal complaints examiner, equal 
employment opportunity investigator, arbitrator or other person 
properly engaged in investigation or settlement of an administrative 
grievance, complaint, claim, or appeal filed by an employee, but only 
to the extent that the information is relevant and necessary to the 
proceeding. Agencies that may obtain information under this routine use 
include, but are not limited to, the Office of Personnel Management, 
Office of Special Counsel, Merit Systems Protection Board, Federal 
Labor Relations Authority, Equal Employment Opportunity Commission, and 
Office of Government Ethics.
    12. Disclosure to Office of Personnel Management. Information from 
this system of records may be disclosed to the Office of Personnel 
Management pursuant to that agency's responsibility for evaluation and 
oversight of federal personnel management.
    13. Disclosure in Connection with Litigation. Information from this 
system of records may be disclosed in connection with litigation or 
settlement discussions regarding claims by or against HHS, including 
public filing with a court, to the extent that disclosure of the 
information is relevant and necessary to the litigation or discussions.
    14. Disclosure in the Event of a Security Breach. Information may 
be disclosed to appropriate federal agencies and Department contractors 
that have a need to know the information for the purpose of assisting 
the Department's efforts to respond to a suspected or confirmed breach 
of the security or confidentiality of information maintained in this 
system of records, provided the information disclosed is relevant and 
necessary for that assistance.
    15. Disclosure for Cybersecurity Monitoring Purposes. Records may 
be disclosed to the U.S. Department of Homeland Security (DHS) if 
captured in an intrusion detection system used by HHS and DHS pursuant 
to a DHS cybersecurity program that monitors Internet traffic to and 
from federal government computer networks to prevent a variety of types 
of cybersecurity incidents.
    Information may also be disclosed from this system of records to 
parties outside HHS for any of the uses authorized directly in the 
Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(11).

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System--
Storage:
    Computer records are stored on a computer network. Paper records 
are stored in file folders.

Retrievability:
    Records of refugee unaccompanied minors, reclassified refugee 
unaccompanied minors, children who are eligible for benefits as victims 
of a severe form of trafficking, entrant minor children of the Cuban-
Haitian Entrant programs and minor children granted asylum, Special 
Immigrant Juvenile Status or U status are retrieved by name and alien 
numbers from the ORR database.

Safeguards:
    Safeguards conform to the HHS Information Security Program, http://www.hhs.gov/ocio/securityprivacy/index.html.

Retention and Disposal:
    Database records are retained permanently; they are offered to the 
National Archives every five years (see N1-292-90-04, item 15). Case 
files are retained for five years following receipt of the final 
progress report (see N1-292-90-4, item 34).

System Manager and Address:
    Director, Division of Children's Services, Office of Refugee 
Resettlement, Administration for Children and Families, Department of 
Health and Human Services, Mary E. Switzer Building, 330 C Street SW., 
Washington, DC 20201.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, Alien Number, and address of the 
individual, and the request must be signed. The requester's letter must 
provide sufficient particulars to enable the System Manager to 
distinguish between records on subject individuals with the same name. 
Verification of identity as described in HHS's Privacy Act regulations 
may be required. 45 CFR 5b.5

Record Access Procedures:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, Alien Number, and address of the individual, and should 
be signed. The requester's letter must provide sufficient particulars 
to enable the System Manager to distinguish between records on subject 
individuals with the same name. Verification of identity as described 
in HHS's Privacy Act regulations may be required. 45 CFR 5b.5

Contesting Record Procedures:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or email address, Alien Number, and address of the 
individual, and should be signed; (2) identify the system of records 
that the individual believes includes his or her

[[Page 46692]]

records or otherwise provide enough information to enable the 
identification of the individual's record; (3) identify the information 
that the individual believes in not accurate, relevant, timely, or 
complete; (4) indicate what corrective action is sought; and (5) 
include supporting justification or documentation for the requested 
amendment. Verification of identity as described in HHS's Privacy Act 
regulations may be required. 45 CFR 5b.5

Record Source Categories:
    Record subject, national and local voluntary refugee resettlement 
agencies, child welfare agencies, family members, private individuals, 
private and public hospitals, doctors, law enforcement agencies and 
officials, private attorneys, facilities reports, third parties, other 
Federal agencies, State and local governments, agencies and 
instrumentalities.

Exemptions Claimed for the System:
    None.
System Number:
    09-80-0388.

System Name:
    ORR Refugee Suicide Database.

Security Classification:
    Unclassified.

System Location:
    Datacenter for Administration for Children and Families (ACF), 
Department of Health and Human Services (HHS), Mary E. Switzer 
Building, 330 C Street SW., Washington, DC

Categories of Individuals Covered by the System:
    Records pertain to individuals in ORR populations reported as 
unsuccessfully attempting a suicide in the United States. ORR 
populations include refugees, asylees, Cuban/Haitian entrants, Afghan 
and Iraqi Special Immigrants, certain Amerasians, and victims of human 
trafficking.
    The Privacy Act applies only to U.S. persons (citizens of the 
United States or aliens lawfully admitted for permanent residence in 
the United States). As a matter of discretion, ORR will treat 
information that it maintains in its mixed systems of records as being 
subject to the provisions of the Privacy Act, regardless of whether or 
not the information relates to U.S. persons covered by the Privacy Act. 
This implements a 1975 Office of Management and Budget (OMB) 
recommendation to apply, as a matter of policy, the administrative 
provisions of the Privacy Act to records about non-U.S. persons in 
mixed systems of records (referred to as the non-U.S. persons policy).

Categories of Records in the System:
    Records consist of data reported by states and other resettlement 
organizations, using the Refugee Suicide and Self-Harm Report Form, 
which ORR enters into spreadsheets. The records may include the 
following information about the individual who attempted suicide: Alien 
number; country of origin; age; gender; residence (city/county, state); 
estimated length of time in the U.S.; date of suicide attempt; outcome 
of suicide attempt; household members (type of relationship); ORR 
population type; current immigration status; marital/relationship 
status; employment status at time of suicide attempt; health insurance 
status; English proficiency; religion; method of suicide attempted; 
place of occurrence; contributing factors; and mental health concerns.

Authority of Maintenance of the System:
    Section 412(b)(4) of the Immigration and Nationality Act (8 U.S.C. 
1522(b)(4))

Purpose(s):
    ORR will use records in the Refugee Suicide Database to identify 
trends and factors related to suicidal behavior among ORR populations. 
Additionally, ORR will use the records to plan, implement, and evaluate 
suicide prevention and intervention activities, in collaboration with 
local, state, and national government agencies and organizations 
serving the refugee population.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such users:
    These routine uses specify circumstances under which ACF may 
disclose information from this system of records without the prior 
written consent of the data subject. Each proposed disclosure of 
information under these routine uses will be evaluated to ensure that 
the disclosure is legally permissible, including but not limited to 
ensuring that the purpose of the disclosure is compatible with the 
purpose for which the information was collected.
    1. Disclosure to Government Agencies and Organizations Assisting 
the Refugee Population. Information will be shared with local, state, 
and national government agencies and organizations serving the refugee 
population, for the purpose of collaborating with them to plan, 
implement, and evaluate suicide prevention and intervention activities.
    2. Disclosure to Contractors, Grantees, and Others. Information may 
be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or memorandum of understanding, or other activity for 
HHS related to the purposes of the system, and who have a need to have 
access to the information in the performance of their duties or 
activities for HHS.
    3. Disclosure in the Event of a Security Breach. Records may be 
disclosed to appropriate federal agencies and Department contractors 
that have a need to know the information for the purpose of assisting 
the Department's efforts to respond to a suspected or confirmed breach 
of the security or confidentiality of information maintained in this 
system of records, when the information disclosed is relevant and 
necessary for that assistance.
    4. Disclosure for Cybersecurity Monitoring Purposes. Records may be 
disclosed to the U.S. Department of Homeland Security (DHS) if captured 
in an intrusion detection system used by HHS and DHS pursuant to a DHS 
cybersecurity program that monitors Internet traffic to and from 
federal government computer networks to prevent a variety of types of 
cybersecurity incidents.
    Information may also be disclosed from this system of records to 
parties outside HHS for any of the uses authorized directly in the 
Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(11).

Disclosures to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System--
Storage:
    Records are stored in an electronic database on a computer network.

Retrievability:
    Records are retrieved by alien number.

Safeguards:
    Information in this system is safeguarded in accordance with 
applicable laws, rules and policies. Records are protected from 
unauthorized access through appropriate administrative, physical, and 
technical safeguards. Access to the records is restricted to authorized 
personnel (a limited number of

[[Page 46693]]

employees in ORR with access to the database, and a limited number of 
employees in other HHS offices, e.g., CDC and SAMHSA, receiving data 
from ORR) who are advised of the confidentiality of the records and the 
civil and criminal penalties for misuse. Personnel with authorized 
access to the system are provided privacy and security training for 
electronically stored information. The records are processed and stored 
in a secure environment. All records are stored in an area that is 
physically safe from access by unauthorized persons at all times. 
Safeguards conform to the HHS Information Security Program, http://www.hhs.gov/ocio/securityprivacy/index.html.

Retention and Disposal:
    The records will be retained indefinitely pending scheduling with 
the National Archives and Records Administration (NARA). Because the 
records will have continuing value for epidemiological purposes, the 
retention period proposed to NARA may be 100 years or longer.

System manager and address:
    Director, Division of Refugee Health, Office of Refugee 
Resettlement, Administration for Children and Families, Mary E. Switzer 
Building, 330 C Street SW., Washington, DC 20201.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about them should address written inquiries to the 
System Manager. The request should include the alien number, age, 
telephone number, and/or email address of the individual data subject. 
The request must be signed by the requester. Verification of identity 
as described in the Department's Privacy Act regulations may be 
required (see 45 CFR 5b.5). If the individual data subject is a minor 
or is legally incompetent, the individual's legal representative 
(parent or court-appointed guardian) may request notification on the 
individual's behalf. The representative must provide verification of 
identity and competent evidence of the parent or guardian relationship.

Record access procedures:
    Individuals seeking access to a record about them in this system of 
records should address written inquiries to the System Manager. The 
request should include the alien number, age, telephone number, and/or 
email address of the individual. The request must be signed by the 
individual to whom such information pertains. Verification of identity 
as described in the Department's Privacy Act regulations may be 
required (see 45 CFR 5b.5). If the individual data subject is a minor 
or is legally incompetent, the individual's legal representative 
(parent or court-appointed guardian) may request access on the 
individual's behalf. The representative must provide verification of 
identity and competent evidence of the parent or guardian relationship.

Contesting record procedures:
    Individuals seeking to amend a record about them in this system of 
records should address the request for amendment to the System Manager. 
The request should:
     Include the alien number, age, telephone number, and/or 
email address of the individual, and should be signed by the individual 
to whom such information pertains;
     identify the system of records that the individual 
believes includes his or her records or otherwise provide enough 
information to enable the identification of the individual's record;
     identify the information that the individual believes is 
not accurate, relevant, timely or complete;
     indicate what corrective action is sought; and
     include supporting justification or documentation for the 
requested amendment.
    Verification of identity as described in the Department's Privacy 
Act regulations may be required (see 45 CFR 5b.5). If the individual 
data subject is a minor or is legally incompetent, the individual's 
legal representative (parent or court-appointed guardian) may make an 
amendment request on the individual's behalf. The representative must 
provide verification of identity and competent evidence of the parent 
or guardian relationship.

Record source categories:
    The information maintained in the system is provided by states and 
other resettlement organizations when they report a suicide attempt 
using the Refugee Suicide and Report Form. The State Refugee 
Coordinator and State Refugee Health Coordinator will be primarily 
responsible for reporting this information. They will collect the 
information from various sources within the state including refugee 
resettlement agencies, public health departments, ethnic-based 
community organizations, and refugee community leaders.

Exemptions claimed for the system:
    None.

[FR Doc. 2016-16812 Filed 7-15-16; 8:45 am]
 BILLING CODE P