[Federal Register Volume 81, Number 80 (Tuesday, April 26, 2016)]
[Notices]
[Pages 24631-24633]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-09604]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5909-N-31]


30-Day Notice of Proposed Information Collection: Core 
Performance Reporting Requirements for Competitively-Funded Grants

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notice.

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SUMMARY: HUD has submitted the proposed information collection 
requirement described below to the Office of Management and Budget 
(OMB) for review, in accordance with the Paperwork Reduction Act. The 
purpose of this notice is to allow for an additional 30 days of public 
comment.

DATES: Comments Due Date: May 26, 2016.

ADDRESSES: Interested persons are invited to submit comments regarding 
this proposal. Comments should refer to the proposal by name and/or OMB 
Control Number and should be sent to: HUD Desk Officer, Office of 
Management and Budget, New Executive Office Building, Washington, DC 
20503; fax: 202-395-5806. Email: [email protected].

FOR FURTHER INFORMATION CONTACT: Anna P. Guido, Reports Management 
Officer, QDAM, Department of Housing and Urban Development, 451 7th 
Street SW., Washington, DC 20410; email Anna P. Guido at 
[email protected] or telephone 202-402-5533. This is not a toll-free 
number. Persons with hearing or speech impairments may access this 
number through TTY by calling the toll-free Federal Relay Service at 
(800) 877-8339. Copies of available documents submitted to OMB may be 
obtained from Ms. Guido.

SUPPLEMENTARY INFORMATION: This notice informs the public that HUD is 
seeking approval from OMB for the information collection described in 
Section A.
    The Federal Register notice that solicited public comment on the 
information collection for a period of 60 days was published on 
September 10, 2015 at 80 FR 54577.

A. Overview of Information Collection

    Title of Information Collection: Core Performance Reporting for 
Competitively-Funded Grants.
    OMB Control Number: 2501-New.
    Type of Request: New collection.
    Form Number: HUD-PRL, HUD-CIRL, and HUD-GF.
    Description of the need for the information and proposed use: This 
request is for the clearance of data collection and reporting 
requirements to enable the U.S. Department of Housing and Urban 
Development (HUD) Office of Strategic Planning and Management (OSPM) to 
better assess the effectiveness of competitively-funded grants included 
in this information collection request (ICR). The competitively-funded 
grant programs included in this ICR are: Community Development Block 
Grant Program for Indian Tribes and Alaska Native Villages (ICDBG), 
Family Self-Sufficiency Program (FSS), Housing Counseling (HC), Housing 
Opportunities for Persons with AIDS (HOPWA), JobsPlus Program (Jobs+), 
Juvenile Reentry Assistance Program (JRAP), Lead-Based Paint Hazard 
Control (LBPHC), Lead Hazard Reduction Demonstration (LHRD), 
Multifamily Housing Service Coordinator Program (MFSC), Self-Help 
Homeownership Opportunity Program (SHOP), Supportive Services 
Demonstration Program (202), and Resident Opportunity and Self-
Sufficiency Service Coordinators Program (ROSS).
    A key component of this proposed collection is the reporting of 
measureable outcomes. Additionally, the standardization of data 
collection and reporting requirements across the Department will 
increase data comparability and utilization. Consolidation of de-
identified data drawn from pre-existing HUD's systems and databases, as 
applicable, into a single repository will enhance the Department's 
comprehensive and comparative analysis of competitively-funded HUD 
programs. Data submission will be acceptable via Comma Separated Values 
(CSV), Extensible Markup Language (XML), and other file formats in 
addition to direct data entry into an online web form.
    The Department has several reporting models in place for 
competitive grant programs, including the eLogic Model. The reporting 
models provide information on a wide variety of outputs and outcomes 
and are based on unique data definitions and outcome measures in 
program-specific performance and progress reports. In Federal Fiscal 
Year (FY) 2013, nine program offices at HUD used six systems and 15 
reporting tools

[[Page 24632]]

to collect over 700 data elements in support of varied metrics to 
assess the performance of competitively-funded grants. The proposed 
data collection and reporting requirements described in this notice are 
designed to replace the use of the eLogic Model and other report forms 
and requirements. The lack of standardized data collection and 
reporting requirements imposes an increased burden on grantees with 
multiple grant awards from HUD. The need for a comprehensive and 
standardized reporting approach is underscored by reviews conducted by 
external oversight agencies, including the Department's Office of 
Inspector General (OIG) and the Government Accountability Office (GAO). 
These oversight agencies have questioned the validity and comparability 
of data reported by the Department. To address these issues, the 
Department is using its statutory and regulatory authority to redesign 
and strengthen performance reporting for many of its competitive grant 
programs into a single comprehensive approach.
    The Secretary's statutory and regulatory authority to administer 
HUD programs include provisions allowing for the requirement of 
performance reporting from grantees. This legal authority is codified 
at 42 U.S.C. 3535(r). The individual privacy of service recipients is 
of the highest priority. The reporting repository established at HUD to 
receive data submission from grantees will not include any personally 
identifying information (PII). Additionally, if the data for a grant 
has 25 or fewer individuals served during a FY as reported in the 
record-level reports, then the results for the demographic data 
elements for the 25 or fewer individuals will also be redacted or 
removed from the public-use data file and any publicly available 
analytical products in order to ensure the inability to identify any 
individual.
    Eligible entities awarded grants by the Department are expected to 
implement the proposed recordkeeping and reporting requirements with 
available grant funds. It is important to note that much of the data to 
be reported by grantees under this ICR is already required and reported 
to one or more program offices at HUD. Furthermore, generally only a 
subset of the universe of data elements presented will be submitted as 
data collection and reporting requirements which are determined by the 
program office and include consideration of the type and level of 
service provided by the respective grant programs.
    The reporting requirements in this proposal better organize the 
data already being collected, standardize outcomes and performance 
measures, and allow program offices at HUD to select which data 
elements and performance indicators are relevant for their respective 
programs. Documents detailing the data elements, performance 
indicators, and draft online data entry forms are available for review 
by request from Thaddeus Wincek ([email protected]). All 
information reported to HUD will be submitted electronically. 
Recipients or grantees may use existing management information systems 
provided those systems collect all of the required data elements and 
can be exported for submission to HUD. Recipients or grantees that sub-
grant funds to other organizations will need to collect the required 
information from their sub-recipients or sub-grantees. Information 
collected and reported will be used by recipients or grantees and the 
Department for the following purposes:
     To provide program and performance information to 
recipients, general public, Congress, and other stakeholders;
     To continuously improve the quality, effectiveness, and 
efficiency of grant-funded programs;
     To provide management information for use by the 
Department in program administration and oversight, including the 
monitoring of grant-specific participation, services, capital 
investments, and outcomes; and
     To better measure and analyze performance information to 
identify successful practices to be replicated and prevent or correct 
problematic practices and improve outcomes in compliance with the 
Government Performance and Results Act (GPRA) and the GPRA 
Modernization Act of 2010.
    The data collection and reporting requirements will be phased in 
over a three-year period which includes a proof of concept pilot in 
FY16. The Department will provide technical assistance to recipients or 
grantees throughout the implementation. Respondents (i.e. affected 
public):
    Organizations awarded competitively-funded grants from the 
following HUD programs: Community Development Block Grant Program for 
Indian Tribes and Alaska Native Villages (ICDBG), Family Self-
Sufficiency Program (FSS), Housing Counseling (HC), Housing 
Opportunities for Persons with AIDS (HOPWA), JobsPlus Program (Jobs+), 
Juvenile Reentry Assistance Program (JRAP), Lead-Based Paint Hazard 
Control (LBPHC), Lead Hazard Reduction Demonstration (LHRD), 
Multifamily Housing Service Coordinator Program (MFSC), Self-Help 
Homeownership Opportunity Program (SHOP), Supportive Services 
Demonstration Program (202), and Resident Opportunity and Self-
Sufficiency Service Coordinators Program (ROSS).

                       Annual Burden Estimate for the Requested Reporting Approach Initial Year or Proof of Concept Pilot Project
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                                                 Estimated    Estimated
                                                                          Submission     Hourly                                    annual       annual
              Type of record                  Number of  respondents      frequency     rate\1\     Average Number  of minutes     burden       burden
                                                                                                                                   hours       dollars
--------------------------------------------------------------------------------------------------------------------------------------------------------
Participant Record-level (data export to   1,500 grantees \2\..........            1       $14.19  5 Per Record...............       15,375     $218,171
 HUD reporting system).
Participant Record-level (direct data      500 grantees \2\............            1        14.19  20 Per Record..............       20,500      290,895
 entry).
Capital Investment Record-level..........  7 grantees \3\..............            1        14.19  15 Per Record..............            7           99
Grant Feedback...........................  200 grantees................            1        14.19  30 Per Record..............          100        1,419
                                                                        --------------------------                             -------------------------
    Total................................  /////.......................        /////        14.19  /////......................       35,982      510,584
--------------------------------------------------------------------------------------------------------------------------------------------------------
\1\ The hourly rate of $14.19 is the average wage for office and administrative support occupations as reported in the May 2014 Occupational Employment
  and Wages produced by the U.S. Department of Labor, Bureau of Labor Statistics.
\2\ There are an estimated 246,000 individuals to be served by the 2,000 grantees.
\3\ There are an estimated 28 project-level records for the 7 grantees.


[[Page 24633]]


                                 Annual Burden Estimate for the Requested Reporting Approach Second and Subsequent Years
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                                                 Estimated    Estimated
                                                                          Submission  Hourly rate                                  annual       annual
              Type of record                  Number of  respondents      frequency       \1\       Average Number  of minutes     burden       burden
                                                                                                                                   hours       dollars
--------------------------------------------------------------------------------------------------------------------------------------------------------
Participant Record-level (data export to   3,000 grantees \2\..........            1       $14.19  5 Per Record...............       30,750     $436,343
 HUD reporting system).
Participant Record-level (direct data      1,850 grantees \2\..........            1        14.19  20 Per Record..............       75,850    1,076,312
 entry).
Capital Investment Record-level..........  150 grantees \3\............            1        14.19  15 Per Record..............          150        2,129
Grant Feedback...........................  1,000 grantees..............            1        14.19  30 Per Record..............          500        7,095
                                                                        --------------------------                             -------------------------
    Total................................  /////.......................        /////        14.19  /////......................      107,250    1,521,879
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\1\ The hourly rate of $14.19 is the average wage for office and administrative support occupations as reported in the May 2014 Occupational Employment
  and Wages produced by the U.S. Department of Labor, Bureau of Labor Statistics.
\2\ There are an estimated 596,550 individuals to be served by the 4,850 grantees.
\3\ There are an estimated 600 project-level records for the 150 grantees.

B. Solicitation of Public Comment

    This notice is soliciting comments from members of the public and 
affected parties concerning the collection of information described in 
Section A on the following:
    (1) Whether the proposed collection of information is necessary for 
the proper performance of the functions of the agency, including 
whether the information will have practical utility;
    (2) The accuracy of the agency's estimate of the burden of the 
proposed collection of information;
    (3) Ways to enhance the quality, utility, and clarity of the 
information to be collected; and
    (4) Ways to minimize the burden of the collection of information on 
those who are to respond; including through the use of appropriate 
automated collection techniques or other forms of information 
technology, e.g., permitting electronic submission of responses. HUD 
encourages interested parties to submit comment in response to these 
questions.

     Authority:  Section 3507 of the Paperwork Reduction Act of 
1995, 44 U.S.C. Chapter 35.

    Dated: April 19, 2016.
Anna P. Guido,
Department Paperwork Reduction Act Officer, Office of the Chief 
Information Officer.
[FR Doc. 2016-09604 Filed 4-25-16; 8:45 am]
 BILLING CODE 4210-67-P