[Federal Register Volume 81, Number 58 (Friday, March 25, 2016)]
[Proposed Rules]
[Pages 17051-17053]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-06726]
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DEPARTMENT OF DEFENSE
Defense Acquisition Regulations System
48 CFR Chapter 2
[Docket DARS-2016-0001]
RIN 0750-AI83
Defense Federal Acquisition Regulation Supplement: Instructions
for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-
D004)
AGENCY: Defense Acquisition Regulations System, Department of Defense
(DoD).
ACTION: Proposed rule.
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SUMMARY: DoD is proposing to amend the Defense Federal Acquisition
Regulation Supplement (DFARS) to add instructions for utilizing the
Wide Area WorkFlow Reparable Receiving Report.
DATES: Comments on the proposed rule should be submitted in writing to
the address shown below on or before May 24, 2016, to be considered in
the formation of a final rule.
ADDRESSES: Submit comments identified by DFARS Case 2016-D004, using
any of the following methods:
[cir] Regulations.gov: http://www.regulations.gov. Submit comments
via the Federal eRulemaking portal by entering ``DFARS Case 2016-D004''
under the heading ``Enter keyword or ID'' and selecting ``Search.''
Select the link ``Submit a Comment'' that corresponds with ``DFARS Case
2016-D004.'' Follow the instructions provided at the ``Submit a
Comment'' screen. Please include your name, company name (if any), and
``DFARS Case 2016-D004'' on your attached document.
[cir] Email: [email protected]. Include DFARS Case 2016-D004 in
the subject line of the message.
[cir] Fax: 571-372-6094.
[cir] Mail: Defense Acquisition Regulations System, Attn: Ms. Jo
Ann Reilly, OUSD(AT&L)DPAP/DARS, Room 3B941, 3060 Defense Pentagon,
Washington, DC 20301-3060.
Comments received generally will be posted without change to http://www.regulations.gov, including any personal information provided. To
confirm receipt of your comment(s), please check www.regulations.gov,
approximately two to three days after submission to verify posting
(except allow 30 days for posting of comments submitted by mail).
FOR FURTHER INFORMATION CONTACT: Ms. Jo Ann Reilly, telephone 571-372-
6176.
SUPPLEMENTARY INFORMATION:
I. Background
DoD is proposing to revise Appendix F of the DFARS to add
instructions for the use, preparation, and distribution of the Wide
Area WorkFlow (WAWF) Reparable Receiving Report (RRR) that has been
created to differentiate between deliveries of new Government assets
(new procurements) and the return of Government property that has been
repaired or overhauled. The WAWF RRR creates an acceptance transaction
for use in paying for the repair service and property transfers, moving
the asset back to the Government, and reporting the movement to the
Item Unique Identification (IUID) registry. Without the RRR, the
contractor would have to take multiple actions to comply with the DFARS
clauses at 252.232-7003, Electronic Submission of Payment Requests and
Receiving Reports; 252.211-7003, Item Unique Identification and
Valuation; and 252.211-7007, Reporting of Government-Furnished
Property. In addition, this proposed rule would improve reporting
efficiency by eliminating manual intervention that is currently
required to ensure accurate information flow between different
Government reporting systems.
II. Discussion and Analysis
DoD is proposing to make the following changes to DFARS Appendix F
to provide guidance on the use of the WAWF RRR as follows:
F-101--states that the WAWF RRR is the electronic
equivalent of the DD Form 250 for repair, maintenance, or overhaul of
Government furnished property (GFP).
F-103--adds new guidance on the use of the WAWF RRR as a
multipurpose report. Adds a new paragraph (e)(3) to state that use of
the
[[Page 17052]]
WAWF RRR, when the contract includes DFARS 252.211-7007, Reporting of
Government-Furnished Property, will capture the shipment of GFP items
after acceptance of repair services and forward the data to the IUID
registry.
F-104--adds paragraph (b) to permit use of the WAWF RRR or
DD Form 250 for delivery of services for repair, overhaul, or
maintenance.
Part 3--adds WAWF RRR to the title of part 3.
F-301--adds paragraphs (b)(15)(ii)(A) and (B), to provide
WAWF RRR completion instructions.
F-301(b)(18)--adds clarifying information for entering
unit prices when using the WAWF RRR.
F-303--adds use of the WAWF RRR for consolidated
shipments.
F-304--adds WAWF RRR correction instructions for contracts
administered by the Defense Contract Management Agency and paid by the
Mechanization of Contract Administration Services system.
F-306--provides information on printing capability when
using the WAWF RRR as a packing list.
III. Applicability to Contracts at or Below the Simplified Acquisition
Threshold and for Commercial Items, Including Commercially Available
Off-the-Shelf Items
This case does not add any new provisions or clauses or impact any
existing provisions or clauses.
IV. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess
all costs and benefits of available regulatory alternatives and, if
regulation is necessary, to select regulatory approaches that maximize
net benefits (including potential economic, environmental, public
health and safety effects, distributive impacts, and equity). E.O.
13563 emphasizes the importance of quantifying both costs and benefits,
of reducing costs, of harmonizing rules, and of promoting flexibility.
This is not a significant regulatory action and, therefore, was not
subject to review under section 6(b) of E.O. 12866, Regulatory Planning
and Review, dated September 30, 1993. This rule is not a major rule
under 5 U.S.C. 804.
V. Regulatory Flexibility Act
DoD does not expect this rule to have an economic impact on a
substantial number of small entities within the meaning of the
Regulatory Flexibility Act, 5 U.S.C. 601, et seq. However, an initial
regulatory flexibility analysis has been performed and is summarized as
follows:
DoD is proposing to revise the Defense Federal Acquisition
Regulation Supplement (DFARS), Appendix F, to add the instructions for
utilizing the Wide Area WorkFlow (WAWF) Reparable Receiving Report
(RRR).
The objective of this rule is to provide instructions for the use,
preparation, and distribution of the electronic WAWF RRR that has been
created to differentiate between deliveries of new Government assets
(new procurements) and the return of Government property that has been
repaired or overhauled. This rule proposes to improve reporting
efficiency by eliminating manual intervention that is currently
required to ensure accurate information flows between different
Government property reporting systems.
The number of small entities affected is unknown. However, DoD
expects this rule to have a positive economic impact on contractors,
including small businesses, because the proposed rule would reduce the
reporting burden for Government property repair or overhaul contracts.
For example, DFARS clause 252.232-7003, Electronic Submission of
Payment Requests and Receiving Reports, requires the use of WAWF by
contactors in preparing and submitting receiving reports; 252.211-7003,
Item Unique Identification and Valuation, requires all delivered items
with an item unique identification (IUID) be reported to the IUID
registry; and 252.211-7007, Reporting of Government-Furnished Property,
requires Government furnished property be reported to the IUID
registry, specifically the return to the Government of serially managed
assets. With the proposed rule, contractors would only use the WAWF RRR
system to meet the reporting requirements for Government property
repair or overhaul contracts, instead of taking multiple actions to
comply with the DFARS clauses above.
The projected recordkeeping and reporting is unchanged from current
requirements, and only the method of submitting the reports for the
return of Government property that has been repaired or overhauled has
changed. Reporting and recordkeeping is limited to that required to
properly record material inspection and receiving report information
using the WAWF RRR under Government contracts. Preparation of these
records requires clerical and analytical skills to create the
electronic documents in the WAWF system.
The rule does not duplicate, overlap, or conflict with any other
Federal rules.
There are no significant alternatives to the proposed rule that
accomplish the stated objectives.
DoD invites comments from small business concerns and other
interested parties on the expected impact of this rule on small
entities.
DoD will also consider comments from small entities concerning the
existing regulations in subparts affected by this rule in accordance
with 5 U.S.C. 610. Interested parties must submit such comments
separately and should cite 5 U.S.C 610 (DFARS Case 2016-D004), in
correspondence.
VI. Paperwork Reduction Act
The rule contains information collection requirements that require
the approval of the Office of Management and Budget under the Paperwork
Reduction Act (44 U.S.C. chapter 35). However, these changes to the
DFARS do not impose additional information collection requirements to
the paperwork burden previously approved under OMB Control Number 0704-
0248 entitled ``Material Inspection and Receiving Report.'' The
projected recordkeeping and reporting is unchanged from current
requirements, and only the method of submitting the reports for the
return of Government property that has been repaired or overhauled has
changed.
List of Subjects in 48 CFR Appendix F to Chapter 2
Government procurement.
Jennifer L. Hawes,
Editor, Defense Acquisition Regulations System.
Therefore, 48 CFR chapter 2, subchapter I, is proposed to be
amended in appendix F as follows:
CHAPTER 2--DEFENSE ACQUISITION REGULATIONS SYSTEM, DEPARTMENT OF
DEFENSE
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1. The authority citation for appendix F to chapter 2 continues to read
as follows:
Authority: 41 U.S.C. 1303 and 48 CFR chapter 1.
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2. Amend appendix F to chapter 2 by--
0
a. In section F-101, paragraph (a), removing ``(WAWF) Receiving
Report'' and adding ``(WAWF) Receiving Report (RR), the WAWF Reparable
Receiving Report (WAWF RRR)'' in its place, and adding a sentence at
the end of paragraph (a);
0
b. In section F-103, paragraphs (a) introductory text, (a)(6), (b)
introductory text, and (c) by removing ``WAWF RR'' and adding ``WAWF
RR, WAWF RRR,'' in each place; in paragraph (e)
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introductory text, removing ``WAWF RR'' and adding ``WAWF RR and WAWF
RRR'' in its place; and adding paragraph (e)(3);
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c. In section F-104, redesignating paragraph (b) as paragraph (c) and
adding a new paragraph (b);
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d. Revising the part 3 heading;
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e. In section F-301, revising paragraphs (b)(15)(ii) and (b)(18);
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f. In section F-303, by removing ``WAWF RR'' and adding ``WAWF RR or
WAWF RRR'' in its place;
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g. Revising section F-304; and
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h. In section F-306, revising the introductory text and paragraph (a).
The revisions and additions read as follows:
APPENDIX F TO CHAPTER 2--MATERIAL INSPECTION AND RECEIVING REPORT
PART 1--INTRODUCTION
F--101 General.
(a) * * * The WAWF RRR is the electronic equivalent of the DD
Form 250 for repair, maintenance, or overhaul of Government-
furnished property.
* * * * *
F-103 Use.
* * * * *
(e) * * *
(3) Reporting of Government-Furnished Property, when the clause
at DFARS 252.211-7007, Reporting of Government-Furnished Property,
is used in the contract, use of the WAWF RRR will capture the
shipment of Government-furnished property items after acceptance of
repair services and forward the data to the IUID registry. WAWF is
the only way a contractor can report the transfer of Government-
furnished property items in the IUID registry.
F-104 Application.
(a) * * *
(b) WAWF RRR or DD Form 250. Use as in (a) above for delivery of
services for repair, overhaul, or maintenance.
* * * * *
PART 3--PREPARATION OF THE WIDE AREA WORKFLOW (WAWF) RECEIVING REPORT
(RR), THE WIDE AREA WORKFLOW REPARABLE RECEIVING REPORT (WAWF RRR), AND
WAWF ENERGY RR
* * * * *
F-301 Preparation instructions.
* * * * *
(b) * * *
(15) * * *
(ii) For service line items, select SV for ``SERVICE'' in the
type field followed by as short a description as is possible in the
description field. Some examples of service line items are
maintenance, repair, alteration, rehabilitation, engineering,
research, development, training, and testing
(A) For RRRs, the ``Ship To'' code is the DoDAAC, MAPAC, or CAGE
code from the contract or shipping instructions.
(B) For service line items not using a RRR, the ``Ship To'' code
and the ``Unit'' shall be filled out. The ``Ship To'' code is the
destination Service Acceptor Code for WAWF. If source inspected and
accepted, enter the service performance location as the ``Ship To''
code.
* * * * *
(18) UNIT PRICE. The contractor shall enter unit prices on all
WAWF RR copies. When using the WAWF RRR, the unit price is the price
of the repair, overhaul, or maintenance service from the contract.
* * * * *
F-304 Correction instructions.
Functionality for correcting a WAWF RR or WAWF RRR is available
for DCMA administered contracts paid using the Mechanization of
Contract Administration Services (MOCAS) system with source
acceptance. Preparation instructions and training for corrections is
available at https://wawftraining.eb.mil. The instructions are part
of the Vendor Training section.
* * * * *
F-306 Packing list instructions.
Contractors may also use a WAWF processed RR, including the WAWF
RRR, as a packing list. WAWF provides options to print the RR. These
printed RRs may also be used if a signed copy is required.
(a) WAWF provides a print capability for its RR. The WAWF
printed RR can be identified by its distinctive format and by the
text title at the top of each printed page ``Material Inspection and
Receiving Report in accordance with DFARS Appendix F. Paper DD Form
250 is usable in lieu of this document on an exception basis.'' (See
DFARS 252.232-7003(c).) This printed copy can be used as a packing
list. If needed, the signature can be verified by reviewing the
signed RR in WAWF.
* * * * *
[FR Doc. 2016-06726 Filed 3-24-16; 8:45 am]
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