[Federal Register Volume 81, Number 40 (Tuesday, March 1, 2016)]
[Notices]
[Pages 10623-10624]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-04427]


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GENERAL SERVICES ADMINISTRATION

[OMB Control No. 3090-0086: Docket 2016-0001; Sequence 1]


General Services Administration Acquisition Regulation; 
Information Collection; Proposal To Lease Space, GSA Form 1364 and 
Lessor's Annual Cost Statement, GSA Form 1217

AGENCY: Office of the Chief Acquisition Officer, General Services 
Administration (GSA).

ACTION: Notice of request for comments regarding an extension to an 
existing OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve an 
extension of a previously approved information collection requirement 
for Proposal to Lease Space, GSA Form 1364 and Lessor's Annual Cost 
Statement, GSA Form 1217. The approval requested includes four versions 
of the GSA Form 1364; GSA Forms 1364, 1364A, 1364A-1, and 1364WH. These 
forms are used to obtain information for offer evaluation and lease 
award purposes regarding property being offered for lease to house 
Federal agencies. This includes financial aspects of offers for 
analysis and negotiation, such as real estate taxes, adjustments for 
vacant space, and offeror construction overhead fees.
    A total of six lease contract models have been developed to meet 
the needs of the national leased portfolio. Five of the lease models 
require offerors to complete a GSA Form 1364 and four require a GSA 
Form 1217. The GSA Form 1364 versions requires the submission of 
information specifically aligned with certain leasing models and avoids 
mandating submission of information that is not required for use in 
evaluation and award under each model. The GSA Form 1217 requires the 
submission of information specific to the services and utilities of a 
building in support of the pricing detailed under GSA Form 1364. The 
forms relate to individual lease procurements and no duplication 
exists.
    Three lease models, Streamlined, Standard, and Succeeding/
Superseding, use GSA Form 1364. The 1364 captures all rental 
components, including the pricing for the initial tenant improvements. 
The global nature of the 1364 provides flexibility in capturing tenant 
improvement pricing based on either allowance or turnkey pricing, as 
required by the solicitation.
    The Simplified Lease Model uses GSA Forms 1364A and 1364A-1. This 
model obtains a firm, fixed price for rent, which includes the cost of 
tenant improvement construction. Therefore, leases using the Simplified 
model do not include post-award tenant improvement cost information on 
the form. The 1364A includes rental rate components and cost data that 
becomes part of the lease contract and that is necessary to satisfy GSA 
pricing policy requirements. The 1364A-1 is a checklist that addresses 
technical requirements as referenced in the Request for Lease 
Proposals. The 1364A-1 is separate from the proposal itself and is 
maintained in the lease file; it does not become an exhibit to the 
lease. The 1364A-1 may contain proprietary offeror information that 
cannot be released under the Freedom of Information Act.
    The Warehouse Lease Model uses GSA Form 1364WH. This model is 
specifically designed to accommodate the special characteristics of 
warehouse space and is optimized for space whose predominant use is for 
storage, distribution, or manufacturing. The 1364WH captures building 
characteristics unique to warehouse facilities and allows for 
evaluation of offers based on either area or volume calculations.
    The Streamlined, Standard, Succeeding/Superseding, and Warehouse 
Lease Models use GSA Form 1217. GSA Form 1217 captures the estimated 
annual cost of services and utilities and the estimated costs of 
ownership, exclusive of capital charges. These costs are listed for 
both the entire building and the area proposed for lease to the 
Government, broken down into specific categories. The GSA Form 1217 was 
not included in the previous information collection notice and 
supporting statement. The previous omission was an error that is 
corrected by inclusion in this information collection request.

DATES: Submit comments on or before: May 2, 2016.

ADDRESSES: Submit comments identified by Information Collection 3090-
0086, Proposal to Lease Space, GSA Form 1364 and Lessor's Annual Cost 
Statement, GSA Form 1217 by any of the following methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by inputting ``Information 
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364 and 
Lessor's Annual Cost

[[Page 10624]]

Statement, GSA Form 1217'' under the heading ``Enter Keyword or ID'' 
and selecting ``Search''. Select the link ``Submit a Comment'' that 
corresponds with ``Information Collection 3090-0086, Proposal to Lease 
Space, GSA Form 1364 and Lessor's Annual Cost Statement, GSA Form 
1217''. Follow the instructions provided at the ``Submit a Comment'' 
screen. Please include your name, company name (if any), and 
``Information Collection 3090-0086, Proposal to Lease Space, GSA Form 
1364 and Lessor's Annual Cost Statement, GSA Form 1217'' on your 
attached document.
     Mail: General Services Administration, Regulatory 
Secretariat Division (MVCB), 1800 F Street NW., Washington, DC 20405. 
ATTN: Ms. Flowers/IC 3090-0086, Proposal to Lease Space, GSA Form 1364 
and Lessor's Annual Cost Statement, GSA Form 1217.
    Instructions: Please submit comments only and cite Information 
Collection 3090-0086, Proposal to Lease Space, GSA Form 1364 and 
Lessor's Annual Cost Statement, GSA Form 1217, in all correspondence 
related to this collection. All comments received will be posted 
without change to http://www.regulations.gov, including any personal 
and/or business confidential information provided.

FOR FURTHER INFORMATION CONTACT: Ms. Christina Mullins, Procurement 
Analyst, General Services Acquisition Policy Division, 202-969-4066 or 
via email at [email protected].

SUPPLEMENTARY INFORMATION: 

A. Purpose

    The General Services Administration has various mission 
responsibilities related to the acquisition and provision of real 
property management, and disposal of real and personal property. These 
mission responsibilities generate requirements that are realized 
through the solicitation and award of leasing contracts. Individual 
solicitations and resulting contracts may impose unique information 
collection/reporting requirements on contractors, not required by 
regulation, but necessary to
    (1) evaluate whether the physical attributes of offered properties 
meet the Government's requirements and
    (2) evaluate the owner/offeror's price proposal.

B. Annual Reporting Burden

    Respondents: 544.
    Responses per Respondent: 2.98 (weighted average).
    Total Responses: 1,623.
    Hours per Response: 4.07 (weighted average).
    Total Burden Hours: 6,609.

C. Public Comments

    Public comments are particularly invited on: Whether this 
collection of information is necessary; whether it will have practical 
utility; whether our estimate of the public burden of this collection 
of information is accurate, and based on valid assumptions and 
methodology; ways to enhance the quality, utility, and clarity of the 
information to be collected; and ways in which we can minimize the 
burden of the collection of information on those who are to respond, 
through the use of appropriate technological collection techniques or 
other forms of information technology.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat Division, 1800 F Street NW., 
Washington, DC 20405, telephone 202-501-4755. Please cite OMB Control 
No. 3090-0086, Proposal to Lease Space, GSA Form 1364 and Lessor's 
Annual Cost Statement, GSA Form 1217, in all correspondence.

Jeffrey A. Koses,
Director, Office of Acquisition Policy & Senior Procurement Executive.
[FR Doc. 2016-04427 Filed 2-29-16; 8:45 am]
 BILLING CODE 6820-61-P