[Federal Register Volume 80, Number 167 (Friday, August 28, 2015)]
[Notices]
[Pages 52272-52273]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-21384]
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ENVIRONMENTAL PROTECTION AGENCY
[EPA-HQ-OEI-2014-0776; FRL-9933-14-OEI]
Creation of a New System of Records Notice: Eventbrite
AGENCY: U.S. Environmental Protection Agency.
ACTION: Notice.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of the
Chief Financial Officer is giving notice that it proposes to create a
new system of records pursuant to the provisions of the Privacy Act of
1974 (5 U.S.C. 552a). This system of records contains personally
identifiable information (PII) collected from individuals registering
to attend EPA-hosted meetings and events.
DATES: Persons wishing to comment on this system of records notice must
do so by October 7, 2015.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0776, by one of the following methods:
www.regulations.gov: Follow the online instructions for
submitting comments.
Email: epa.gov">oei.docket@epa.gov
Fax: 202-566-1752.
Mail: OEI Docket, Environmental Protection Agency,
Mailcode: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0776. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov including any personal information
provided, unless the comment includes information claimed to be
Confidential Business Information (CBI) or other information for which
disclosure is restricted by statute. Do not submit information that you
consider to be CBI or otherwise protected through www.regulations.gov.
The www.regulations.gov Web site is an ``anonymous access'' system,
which means the EPA will not know your identity or contact information
unless you provide it in the body of your comment. If you send an email
comment directly to the EPA without going through www.regulations.gov
your email address will be automatically captured and included as part
of the comment that is placed in the public docket and made available
on the Internet. If you submit an electronic comment, the EPA
recommends that you include your name and other contact information in
the body of your comment and with any disk or CD-ROM you submit. If the
EPA cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA's public docket visit the EPA
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CBI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OEI
Docket, EPA/DC, EPA West Building, Room 3334, 1301 Constitution Ave.
NW., Washington, DC 20004. The Public Reading Room is open from 8:30
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OEI Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Jessica Orquina, U.S. EPA, 202-564-
0446.
SUPPLEMENTAL INFORMATION:
General Information
The U.S. Environmental Protection Agency (EPA) plans to create a
Privacy Act system of records for the online registration tool,
Eventbrite. Eventbrite is a free, online registration tool that can be
used to collect basic information for meetings and other events. Agency
users can customize the registration page to a certain degree and
upload images, such as a company logo or seal. For official EPA
business, Agency users are permitted to upload the EPA logo or seal,
and follow the format, U.S. EPA Meeting/Event Name, for their title.
The information collected by Eventbrite is used to determine the number
of participants attending an event and may also be used to print
nametags or tent cards. In order to register for an EPA meeting or
event, it is necessary to collect basic personal information, such as
name, title, organization, mailing address, email address, and phone
number. This information will be used for internal Agency purposes only
and will not be shared with a third party other than Eventbrite. The
information collected will be used for the specific event only and will
not be used for marketing or other purposes after the event has
concluded. The individual attending the meeting will be permitted to
opt out of using the online registration tool if they prefer not to
share their information in this manner. On the Eventbrite page, the
event organizer can enter contact information for a designated point of
contact who can answer questions about the event or collect
registration information over the phone. This tool may be used by EPA
employees at no cost to the government. In order to use this tool for
official EPA business, an account must be set up using an epa.gov email
address, for example, epa.gov">doe.john@epa.gov.
Each Eventbrite registration Web site has a unique ``URL'' or Web
site address associated with it. The URL can only be accessed by
individuals who receive it from the event organizer. There will be no
publicly accessible Web site that will list invitation-only events and
so there will not be an opportunity for anyone other than the intended
audience to register for such events. Registration information will be
saved on the password-protected Eventbrite.com Web site and only the
designated organizer for a given event will be authorized and
[[Page 52273]]
permitted to access the information. Once accessed and downloaded, the
registration information will be saved on the EPA server. There will be
no central location on the EPA server where registration information
will be maintained. Registration information will be saved by the event
organizer in the EPA office that is organizing the event. Therefore,
the only person or people who will have access to the registration
information will be EPA staff who have access to the EPA network drive
used to store the information. Each office has their own secure network
drive, so the information collected by each office will be secure
within that office.
Dated: August 19, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-69
System Name:
Eventbrite.
System Location:
Records are located in EPA offices, on computer servers in
Headquarters, Regional Offices and at the third-party location.
Categories of Individuals Covered by the System:
Any individual that registers for an EPA-organized event using
Eventbrite.com.
Categories of Records in the System:
Information to be collected for purposes of creating an attendee
roster for a specific event. Information collected may include name,
title, organization, mailing address, email address, phone number, and
special accommodations (such as visual or hearing impairment).
Authority for Maintenance of the System (includes any revisions or
amendments):
Section 2 of the E-Government Act of 2002 (Pub. L. 107-347, 44
U.S.C. 3601 n.); Section 2 of the Paperwork Reduction Act of 1995 (Pub.
L. 104-13, 44 U.S.C. 3501)
Purpose(s):
The purpose of the Eventbrite tool is to collect information on
meeting attendees that can be used for a head count, attendee roster,
or printed materials, such as nametags and tent cards.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
General routine uses B, H, I, J, K, and L apply to this system. (A
detailed description of these routine uses can be found in the Agency's
Systems of Records Web site at http://www.epa.gov/privacy/notice/general.htm.)
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage: Once information is downloaded from the
Eventbrite site to the EPA server, it will be saved to a secure drive
in the office that is organizing the event. Records will be saved in
electronic format. A printed registration list may be generated for the
specific event to be used onsite to track participation, but the list
will not be duplicated or distributed to meeting attendees or other
event participants.
Retrievability: Registration information is downloaded
from the Eventbrite site in Microsoft Excel format. Each record
includes the date the participant registered. Records saved in Excel
format may be sorted and retrieved by any of the categories included on
the registration form used for any particular event (i.e., name, email
address, state, organization, or job title). Files may be saved in
Excel or PDF format.
Safeguards: This information can only be downloaded from
the Eventbrite site by the event organizer, using an account specific
password. The information will be saved on EPA's secure server within
the event sponsoring office. The only EPA staff who will be able to
access the registration information are those staff with security
access to their office's server.
Retention and Disposal: Records stored in this system are
subject to Schedule 483.
System Manager(s) and Address:
Acting Associate Director of Web Communications and Social Media
Lead, OPA/OWC, U.S. Environmental Protection Agency, 1200 Pennsylvania
Avenue NW., Washington, DC 20460.
Notification Procedure:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the EPA FOIA Office, Attn: EPA Privacy Officer,
MC2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.
Record Access Procedure:
Individuals seeking access to information in this system of records
about themselves are required to provide adequate identification (e.g.
driver's license, military identification card, employee badge or
identification card). Additional identity verification procedures may
be required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
Contesting Records Procedures:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. The EPA's procedures for
making a Privacy Act request can be found in EPA's Privacy Act
regulations at 40 CFR part 16.
Record Source Categories:
The information stored in the system will be provided by the
individuals registering for an EPA event.
System Exempted from Certain Provisions of the Privacy Act:
None.
[FR Doc. 2015-21384 Filed 8-27-15; 8:45 am]
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