[Federal Register Volume 80, Number 146 (Thursday, July 30, 2015)]
[Notices]
[Pages 45534-45536]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-18722]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-9931-42-OEI; EPA-HQ-OEI-2015-0132]
Amendment for the EPA Travel, Other Accounts Payable and Accounts
Receivable Files (EPA-29)
AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the Environmental Protection Agency (EPA) is giving
notice that it is amending the EPA Travel, Other Accounts Payable and
Accounts Receivable Files system. The system is being amended to change
the name from the EPA Travel, Other Accounts Payable and Accounts
Receivable Files to the Compass Financials IT System. This system of
records will contain information on EPA travel, accounts payable,
accounts receivable, budgeting, and reporting.
DATES: Persons wishing to comment on this system of records notice must
do so by September 8, 2015.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2015-0132, by one of the following methods:
www.regulations.gov: Follow the online instructions for
submitting comments.
Email: [email protected].
Fax: 202-566-1752.
Mail: OEI Docket, Environmental Protection Agency, Mail
Code: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room
3334, 1301 Constitution Ave. NW., Washington, DC. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0132. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Confidential Business Information (CBI) or other information for which
disclosure is restricted by statute. Do not submit information that you
consider to be CBI or otherwise protected through www.regulations.gov.
The www.regulations.gov Web site is an ``anonymous access'' system,
which means the EPA will not know your identity or contact information
unless you provide it in the body of your comment. If you send an email
comment directly to the EPA without going through www.regulations.gov
your email address will be automatically captured and included as part
of the comment that is placed in the public docket and made available
on the Internet. If you submit an electronic comment, the EPA
recommends that you include your name and other contact information in
the body of your comment and with any disk or CD-ROM you submit. If the
EPA cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA's public docket visit the EPA
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CBI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at OEI Docket,
EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. NW.,
Washington, DC. The Public Reading Room is open from 8:30 a.m. to 4:30
p.m., Monday through Friday excluding legal holidays. The telephone
number for the Public Reading Room is (202) 566-1744, and the telephone
number for the OEI Docket is (202) 566-1752.
[[Page 45535]]
FOR FURTHER INFORMATION CONTACT: Craig Clark, Office of Chief Financial
Officer, (202) 564-8806.
SUPPLEMENTARY INFORMATION:
General Information
The EPA is amending the EPA Travel, Other Accounts Payable and
Accounts Receivable Files (System number: EPA-29) to change the name to
the Compass Financials IT System. This system of records will contain
information on EPA travel, accounts payable and accounts receivable,
budgeting and funds management activities. Compass Financials is a web
application using object-oriented design methodologies and development
techniques. It provides the tools needed to effectively manage, budget
and track expenditures. Compass Financials supports the financial
management information requirements of both managers and administrative
staff. It provides financial information at both detailed and summary
levels in a variety of formats, which enables agencies to evaluate and
analyze the cost of operations. All Compass Financials subsystems are
fully integrated, so that transactions update budgets, financial plans,
and the general ledger at the time they are processed. Compass
Financials provides local users with the flexibility to establish and
maintain operating plans and provides users in the EPA with the
information needed for consolidated financial reporting and control.
Compass Financials is an IT system that spans two locations--the EPA
National Computer Center (NCC) and the CGI Data Center (PDC).
Dated: July 16, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-29
System Name:
Compass Financials IT System
Location:
Compass Financials has components located in the CGI Phoenix Data
Center (PDC), located in Phoenix, AZ, as well as the EPA National
Computer Center, located in Research Triangle Park, NC.
Categories of Individuals in the System:
Individuals who owe monies to and individuals who are owed monies
from the Environmental Protection Agency are covered by the system.
This includes, but is not limited to, monies owed to the EPA for
refunds, penalties, travel advances, Interagency Agreements, or Freedom
of Information Requests. This system also contains information on
corporations and other entities that are in debt to the EPA. Records on
corporations and other entities are not subject to the Privacy Act.
This system also includes monies owed by the EPA to Agency employees,
consultants, private citizens, and others who travel or perform other
services for the EPA.
Categories of Records in the System:
This system of records is composed of an accounts receivable
module, travel, other accounts payable modules and reporting. The
system contains personal identifying information such as names,
addresses, and Social Security numbers of persons indebted to or owed
money by the EPA. The accounts receivable module contains information
about the nature of the debt or claim, the amount owed, the history
status of the debt, and information that relates to and documents
efforts to collect debts owed the Agency. The travel and other accounts
payable modules contain information about the travel authorization;
travel vouchers, which support the claim for the reimbursement to the
travel; travel advance authorizations, which provide fund advances to
pay travel expenses incurred in the performance of official government
business; and itemized invoices for other services performed for the
EPA. In both modules, banking information necessary to support
electronic funds transfers may be maintained.
Authority for Maintenance of the System:
OMB Circular A-127; Chief Financial Officers Act of 1990, Public
Law 101-576; Federal Managers Financial Integrity Act of 1982, Public
Law 97-255 (31 U.S.C. 3512 et seq.); 31 U.S.C. Chapter 11.
Purpose(s):
Records in the accounts receivable module are used primarily to
create a record of, and track, all accounts receivable and to assist
the EPA in collecting debts owed the Agency. Records in the travel and
other accounts payable modules are used primarily to create a record of
and to track all monies owed by the EPA for authorized travel and for
other services performed for the EPA. Tracks and executes the Agency's
budget. Provides reporting in all areas listed above.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General routine uses D, E, F, G, K and L apply to this system.
Records may also be disclosed:
1. To the Office of Management and Budget, and Department of
Treasury for Purpose of carrying out the EPA's financial management
responsibilities. Another use for Treasury is to identify and prevent
payment errors, waste, fraud, and abuse within federal spending.
2. To provide debtor information to debt collection agencies, under
contract to the EPA, to help collect debts owed the EPA. Debt
collection agencies will be required to comply with the Privacy Act and
their agents will be made subject to the criminal penalty provisions of
the Act.
Note: The term ``debtor information'' as used in the routine
uses above is limited to the individual's name, address, social
security number, and other information necessary to identify the
individual; the amount, status and history of the claim; and the
agency or program under which the claim arose.
Disclosure to Consumer Reporting Agencies:
Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31
U.S.C. 3701(a)(30)).
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
The Compass Momentum component stores records at the PDC on a
storage area network (SAN). Backup tapes are maintained at a disaster
recovery site. The Compass Data Warehouse also stores data on a SAN,
located at Research Triangle Park, North Carolina.
Retrievability:
Accounts receivable module records are indexed by account
receivable control number (a number assigned to each ``incoming''
account receivable). Individual records can be accessed by using a
cross reference table which links accounts receivable control numbers
with the debtors name and associated debtor information. Travel and
other accounts payable module records are retrievable by name and
social security number.
Safeguards:
Computer records are maintained in a secure, password protected
computer system. Paper records are maintained in lockable file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
Retention and Disposal:
Records are maintained for 6 years and 3 months after final
payment. They
[[Page 45536]]
are deleted when no longer needed, unless related to the Superfund
program cost recovery efforts. Superfund cost recovery records are
maintained more than 30 years after the completion of cost recovery at
the site.
System Manager(s) and Address:
Comptroller, Office of the Comptroller, Environmental Protection
Agency, William Jefferson Clinton Building, 1200 Pennsylvania Avenue
NW., Washington, DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contain a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the EPA FOIA Office, Attn: Privacy Officer, MC2822T,
1200 Pennsylvania Avenue NW., Washington, DC 20460.
Record Access Procedure:
Individuals seeking access to their own personal information in
this system of records will be required to provide adequate
identification (e.g., driver's license, military identification card,
employee badge or identification card). Additional identity
verification procedures may be required as warranted. Requests must
meet the requirements of the EPA regulations at 40 CFR part 16.
Contesting Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Requests must be submitted to
the Agency contact indicated on the initial document for which the
related contested record was submitted.
Record Source Categories:
Record subjects, supervisors, consumer reporting agencies, debt
collection agencies, the Department of the Treasury and other Federal
agencies.
Systems Exempted From Certain Provisions of the Act:
None.
[FR Doc. 2015-18722 Filed 7-29-15; 8:45 am]
BILLING CODE 6560-50-P