[Federal Register Volume 80, Number 73 (Thursday, April 16, 2015)]
[Notices]
[Pages 20492-20494]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-08804]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-9926-37-OEI; EPA-HQ-OEI-2014-0758]
Establishment of a New System of Records Notice for the Emergency
Management Portal--Field Readiness Application (EMP-FR)
AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of
Solid Waste and Emergency Response (OSWER), Office of Emergency
Management (OEM) is giving notice that it proposes to create a new
system of records pursuant to the provisions of the Privacy Act of 1974
(5 U.S.C. 552a). The EPA is implementing the Emergency Management
Portal--Field Readiness Application (EMP-FR) which will contain
information used by the Agency to (1) track and manage training and
certifications for Agency emergency management and response personnel
and those subject to Agency safety, health, and environmental
management training and medical monitoring requirements; (2) contact
EPA staff who are members of the Response Support Corps (RSC) in off-
hours when they are needed to be sent to an emergency response incident
or to contact an emergency point of contact in case of injury to the
RSC member while working at an incident; and (3) respond to requests
for statistical compilations of such information made by the Office of
Management and Budget, the Department of Labor and the Department of
Homeland Security.
DATES: Persons wishing to comment on this system of records notice must
do so by May 26, 2015.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0758, by one of the following methods:
www.regulations.gov: Follow the online instructions for
submitting comments.
Email: [email protected].
Fax: 202-566-1752.
Mail: OEI Docket, Environmental Protection Agency,
Mailcode: 2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.
Hand Delivery: OEI Docket, EPA/DC, WJC West Building, Room
3334, 1301 Constitution Ave. NW., Washington, DC 20460. Such deliveries
are only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0758. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Confidential Business Information (CBI) or other information for which
disclosure is restricted by statute. Do not submit information that you
consider to be CBI or otherwise protected through www.regulations.gov.
The www.regulations.gov Web site is an ``anonymous access'' system,
which means the EPA will not know your identity or contact information
unless you provide it in the body of your comment. If you send an email
comment directly to the EPA without going through www.regulations.gov
your email address will be automatically captured and included as part
of the comment that is placed in the public docket and made available
on the Internet. If you submit an electronic comment, the EPA
recommends that you include your name and other contact information in
the body of your comment and with any disk or CD-ROM you submit. If the
EPA cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA's public docket visit the EPA
Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CBI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically at www.regulations.gov or in hard copy at the OEI
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave.
NW., Washington, DC 20460. The Public Reading Room is open from 8:30
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OEI Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Joan Karrie, Office of Solid Waste,
Office of Emergency Management, Resource Management Division, USEPA
Headquarters, MC 5104A, WJC North Building, 1200 Pennsylvania Ave. NW.,
Washington, DC 20460, telephone number (202) 564-9469.
SUPPLEMENTARY INFORMATION:
General Information
EPA plans to create a Privacy Act system of records for the
Emergency Management Portal--Field Readiness Application (EMP-FR). EMP-
FR will be
[[Page 20493]]
used to track various items of concern to OEM, the Agency's Emergency
Management and Response community; and the Agency's Safety, Health and
Environmental Management community.
EMP-FR contains training and certification records for EPA
employees (training taken, training required, certifications received
and certifications required.) Additional fields for Response Support
Corps (RSC) members include emergency response experience and workgroup
membership. RSC members may also have entered personal and emergency
contact name and address information (home address; personal email;
home and cell phone numbers; emergency contact name, relationship and
phone numbers). As this information is retrievable using search
criteria that identifies an individual, including the person's name,
email address and EPA LAN user ID, it is considered non-sensitive
personally identifiable information (PII).
As specified by law and an EPA Order, the Agency's Occupational
Medical Surveillance Program (OMSP) provides for baseline, exit and
periodic health evaluations to ensure, to the extent feasible, that EPA
employees subject to extraordinary physical demands or hazardous
exposures have not suffered adverse health effects. The employee data
about this program that are managed in EMP-FR include only the date
that an occupational medical review was conducted and the date by which
the next review is required. No specifics of employee health,
exposures, or other medical confidential information are included in
EMP-FR.
The EMP-FR application is owned and managed by the EPA's Office of
Solid Waste and Emergency Response (OSWER), Office of Emergency
Management (OEM). It is hosted by the Office of Environmental
Information (OEI), Office of Technology Operations and Planning (OTOP),
National Computer Center (NCC) located at Research Triangle Park, NC.
EMP-FR is accessible through the Internet, with identity and access
management handled by OEI's Web Application Management software.
EMP-FR is available to all EPA employees by default, although
targeted to the Emergency Management and Health and Safety personnel in
particular. Internal and external trusted partners can be given access
with the consent of an EPA point of contact. Each employee can see and
edit his/her own record. Supervisors can view records of their
employees. Emergency Management and Safety and Health program managers
and, according to stated protocols, other EPA employees and their
delegates may be given rights to manage/edit other employee records as
required. Access to the parallel reporting software, the Emergency
Management Business Intelligence (EMBI)--FR tool, is managed separately
but with similar protocols.
Dated: April 8, 2015.
Ann Dunkin,
Chief Information Officer.
EPA-70
System Name:
Emergency Management Portal--Field Readiness Application (EMP--FR)
System Location:
The system is located at the EPA's Office of Environmental
Information, Office of Technology Operations and Planning, National
Computing Center, Research Triangle Park, NC 27711.
Categories of Individuals Covered by the System:
This system covers current and former EPA employees, grantees,
interns and staff of other federal agencies posted at the EPA who are
members of the emergency management and response community and/or who
are subject to the EPA's health and safety training requirements. The
emergency management and response community includes on scene
coordinators, removal managers, RSC members and coordinators and other
field personnel. Other EPA employees that are subject to health and
safety training requirements include inspectors, special agents and
enforcement officers.
Categories of Records Covered by the System:
Personal and emergency contact information for the EPA RSC
volunteers:
[cir] Home address, personal email, home and cell phone numbers as
well as emergency contact name, relationship and phone numbers.
Certification and training information for emergency
response personnel and members of the EPA's health and safety
community; Incident Command System training and certifications for the
response personnel; health and safety training and certifications
required for other EPA personnel:
[cir] Training taken, training required, certifications received
and certifications required.
[cir] For RSC members, additional fields include emergency response
experience and workgroup membership.
As specified by law and EPA Order, the Agency's
Occupational Medical Surveillance Program (OMSP) provides for baseline,
exit and periodic health evaluations to ensure, to the extent feasible,
that EPA employees subject to extraordinary physical demands or
hazardous exposures have not suffered adverse health effects. The
employee data about this program that are managed in EMP-FR include
only the date that an occupational medical review was conducted and the
date by which the next review is required. No specifics of employee
health, exposures, or other medical confidential information are
included in EMP-FR.
Authority for Maintenance of the System:
CERCLA section 105 (National contingency plan; preparation,
contents, etc.); EPCRA section 305 (Emergency training and review of
emergency systems); EPA Order 1440.2 (partial list: Occupational Safety
and Health Act of 1970 and E.O. 12196, Occupational Health and Safety
Programs for Federal Employees); EPA Order 1460.1 (partial list: 29
U.S.C. 655, section 6, and 29 U.S.C. 668, section 19, Occupational
Safety and Health Act of 1970 and section 501 of the Rehabilitation Act
of 1973, as amended). Purposes(s): Personal and Emergency Contact
Information is used by line supervisors and managers of the RSC Program
(1) to contact the RSC member in off-hours when he/she is needed to
deploy to an incident and (2) in case of injury to the RSC member while
deployed at an incident. Emergency planning, management and response-
related training and certification information is used by individuals
and managers of the various emergency management and response programs
across the Agency to track required emergency response training.
Safety and health-related training and certification information is
used by individuals and managers of the safety, health and
environmental management program across the Agency to track required
safety, health and environmental management training and medical
monitoring data.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and Purposes of Such Uses:
General routine uses A, D, E, F, G, H, K and L apply to this
system. Records may also be disclosed to home-agency supervisors of
non-EPA federal employees.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage: Data are stored on in a computer database on a
database server.
Retrievability: Personally identifiable information (PII)
can be
[[Page 20494]]
retrieved by name and EPA personnel identification number. Searches by
training or certification name can also be used to access user records.
Safeguards: Access to EMP by external trusted partners,
such as state employees, other federal employees and contractors as
well as internal contractors, grantees, interns and non-EPA federal
employees must be requested through OEI's Web Access Management process
and must be approved by the requestor's EPA point of contact. In
addition, requestor's EPA point of contact must explain and approve all
read/edit access to the EMP-FR application. Access is then granted via
the EMP Help Desk data managers. Those with edit rights to profiles
other than their own, have rights granted individually through the EMP
Help Desk in accordance with procedures determined by the various field
readiness user community program managers such as the RSC project
manager; the National Incident Management System project manager and
the Safety, Health and Environmental Management Division of the Office
of Administration and Resources Management. Access to the personal and
emergency contact information is limited to the person himself/herself;
the person's supervisor, as listed in EMP-FR; and the person's
organizational RSC Coordinators and their specific designees. This
access is managed through the standard EMP database security and
policies.
Retention and Disposal: An EMP-FR records schedule is
currently under development.
System Manager(s) and Address: Christopher Burgess, Office of Solid
Waste and Emergency Response, Office of Emergency Management, Resource
Management Division, USEPA, MC 5104A, WJC North, 1200 Pennsylvania
Avenue NW., Washington, DC 20460.
Notification Procedure: Any individual who wants to know whether
this system of records contains a record about him or her, who wants
access to his or her record, or who wants to contest the contents of a
record, should make a written request to the EPA Freedom of Information
Act Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania
Avenue NW., Washington, DC 20460.
Record Access Procedure: Individuals seeking access to information
in this system of records about themselves are required to provide
adequate identification (e.g. driver's license, military identification
card, employee badge or identification card and, if necessary, proof of
authority). Additional identity verification procedures may be
required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
Contesting Record Procedure: Requests for correction or amendment
must identify the record to be changed and the corrective action
sought. Complete EPA Privacy Act procedures are described in EPA's
Privacy Act regulations at 40 CFR part 16.
Record Source Categories: Information will come from the
individual, from program managers such as OARM/SHEMD and OSWER/OEM/
PROD, and from training rosters.
System Exempted from Certain Provisions of the Act: None.
[FR Doc. 2015-08804 Filed 4-15-15; 8:45 am]
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