[Federal Register Volume 80, Number 28 (Wednesday, February 11, 2015)]
[Notices]
[Pages 7580-7581]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-02848]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0015]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DMDC 15 DoD, entitled ``Armed Services Military 
Accession Testing'' in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. The system is used to establish 
eligibility for enlistment; verify enlistment and placement scores; 
verify retest eligibility; and provide aptitude test scores as an 
element of career guidance to participants in the DoD Student Testing 
Program. The data is also used for research, marketing evaluation, 
assessment of manpower trends and characteristics; and related 
statistical studies and reports. The data is used on a continuing basis 
for the purpose of regeneration of scores and reclassification, and 
score quality evaluation. Records are also used as a management tool 
for statistical analysis, tracking, reporting, evaluating program 
effectiveness and conducting research.

DATES: Comments will be accepted on or before March 13, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Division Web site at 
http://dpcld.defense.gov/. The proposed system report, as required by 
U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on 
February 6, 2015, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 15 DoD

System name:
    Armed Services Military Accession Testing (January 3, 2011, 76 FR 
111).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individuals name, Social Security 
Number (SSN), address, telephone number, date of birth, sex, ethnic 
group identification, educational grade, rank, booklet number of ASVAB 
test, individuals plans after graduation, and individual item responses 
to ASVAB subtests and associated accession tests, test dates and test 
scores.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To Federally Funded Research Development Centers for the purpose of 
conducting analyses on DoD accession policies.
    To the United States Coast Guard to establish eligibility for 
enlistment; verify enlistment and placement scores; verify retest 
eligibility; and provide aptitude test scores as an element of career 
guidance to participants in the DoD Student Testing Program.
    Disclosure of information to the National Archives and Records 
Administration routine use: A record from a system of records 
maintained by a DoD Component may be disclosed as

[[Page 7581]]

a routine use to the National Archives and Records Administration for 
the purpose of records management inspections conducted under authority 
of 44 U.S.C. 2904 and 2906.
    Data breach remediation purposes routine use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.''
    The DoD Blanket Routine Uses set forth at the beginning of the 
Secretary of Defense (OSD) compilation of systems of records notices 
may apply to this system. The complete list of DoD blanket routine uses 
can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
* * * * *

Safeguards:
    Delete entry and replace with ``Computerized records are maintained 
in a controlled area accessible only to authorized personnel. Entry to 
these areas is restricted to those personnel with a valid requirement 
and authorization to enter. Physical entry is restricted by the use of 
locks, guards, and administrative procedures (e.g., fire protection 
regulations).
    Access to personal information is restricted to those who require 
the records in the performance of their official duties. Access to 
personal information is further restricted by the use of Common Access 
Cards. All individuals granted accesses to this system of records are 
to have received annual Information Assurance and Privacy Act training.
    Periodic security audits are performed on the system. User's 
security practices are regularly monitored. System backups are 
encrypted and stored off site.''

Retention and disposal:
    Delete entry and replace with ``MEPCOM-
    Test scores transmittals and qualification test answer records are 
maintained for one year then destroyed.
    DMDC-
    Test results from High School students are de-identified within 6 
months of receipt and are destroyed annually when 50 years old. All 
other test results are de-identified when 10 years old and destroyed 
annually when 50 years old.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director, Defense Manpower Data 
Center, 4800 Mark Center Drive, Alexandria, VA 22350; or Deputy 
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 
Gigling Road, Seaside, CA 93955-6771.
    Signed, written requests should contain the individual's full name, 
SSN, current address, and date tested.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint Staff 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should contain the individual's full name, 
SSN, current address, date tested, and the number of this system of 
records notice.''
* * * * *
[FR Doc. 2015-02848 Filed 2-10-15; 8:45 am]
BILLING CODE 5001-06-P