[Federal Register Volume 80, Number 4 (Wednesday, January 7, 2015)]
[Notices]
[Page 919]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-30969]


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SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2014-0073]


Privacy Act of 1974, as Amended: Proposed New Routine Use and 
Updated Retention and Disposal

AGENCY: Social Security Administration (SSA).

ACTION: Proposed New Routine Use and Updated Retention and Disposal.

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SUMMARY: Pursuant to the Privacy Act of 1974, as amended, we are 
issuing public notice of our intent to add a new routine use to, and 
update the retention and disposal schedule of, an existing system of 
records entitled: Representative Disqualification, Suspension and Non-
Recognition Information File, (60-0219). This system was last published 
in the Federal Register, 75 FR 25904 (May 10, 2010). The new routine 
use will allow broader disclosure to a bar disciplinary authority, 
court, or administrative tribunal before the agency imposes sanctions 
against a representative. The Office of General Counsel will use this 
new routine use to disclose records regarding the agency's 
investigation of an attorney, as well as records regarding non-
attorneys misrepresenting themselves as attorneys, and non-attorneys 
continuing to practice despite non-recognition, suspension, or 
disqualification by the agency. The new routine use will allow for 
broader disclosure of representative misconduct to promote the 
integrity of our programs. The update to the retention and disposal 
section is based on the agency's specific records schedules. The new 
routine use and update to the retention and disposal section are 
described below.

DATES: We invite public comment on this proposal. In accordance with 5 
U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in 
which to submit comments. Therefore, please submit any comments by 
February 6, 2015.

ADDRESSES: The public, Office of Management and Budget (OMB), and 
Congress may comment on this publication by writing to the Executive 
Director, Office of Privacy and Disclosure, Office of the General 
Counsel, Social Security Administration, Room 617 Altmeyer Building, 
6401 Security Boulevard, Baltimore, Maryland 21235-6401 or through the 
Federal e-Rulemaking Portal at http://www.regulations.gov. All comments 
we receive will be available for public inspection at the above 
address.

FOR FURTHER INFORMATION CONTACT: Jasson Seiden, Government Information 
Specialist, Privacy Implementation Division, Office of Privacy and 
Disclosure, Office of the General Counsel, Social Security 
Administration, Room 617 Altmeyer Building, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, telephone: (410) 597-4307, Email: 
[email protected].
    In accordance with 5 U.S.C. 552a(r), we have provided a report to 
OMB and Congress on the proposed new routine use and update to the 
retention and disposal section.

    Dated: December 11, 2014.
Kirsten J. Moncada,
Executive Director, Office of Privacy and Disclosure, Office of the 
General Counsel.

Social Security Administration

SYSTEM NUMBER: 60-0219

SYSTEM NAME:
    Representative Disqualification, Suspension and Non-Recognition 
Information File
* * * * *

ROUTINE USES OF RECORDS COVERED BY THE SYSTEM, INCLUDING CATEGORIES OF 
USERS AND THE PURPOSES OF SUCH USES:
* * * * *
    17. To a Federal court, State court, administrative tribunal, bar 
disciplinary authority or other authority, by the Office of the General 
Counsel, as necessary, to permit these authorities to investigate and 
conduct proceedings relating to potential professional disciplinary 
actions or other measures relating to the authorities' regulation of 
professional conduct.
* * * * *

RETENTION AND DISPOSAL:
* * * * *
    We retain and destroy this information in accordance with National 
Archives and Records Administration approved authorities. We will 
destroy those cases in which the agency receives an allegation of 
misconduct but determines that the representative did not violate SSA's 
Rules of Conduct and Standards of Responsibility two years after the 
investigation ends, in accordance with SSA's agency specific records 
schedule, N1-047-10-004/I.E.1. We will destroy all other cases 25 years 
after closure, in accordance with N1-047-10-004/I.E.2. We will erase or 
destroy records in electronic form and shred records in paper form.
[FR Doc. 2014-30969 Filed 1-6-15; 8:45 am]
BILLING CODE 4191-02-P