[Federal Register Volume 79, Number 249 (Tuesday, December 30, 2014)]
[Notices]
[Pages 78412-78414]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-30223]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2014-OS-0160]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system

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of records, DAU 08, entitled ``Defense Acquisition University Student 
Information System (SIS)'' to manage administrative and academic 
functions related to student registration, and courses attempted and 
completed. Records are used to verify attendance and grades, and are 
also used as a management tool for statistical analysis, tracking, and 
reporting.

DATES: Comments will be accepted on or before January 29, 2015. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at http://dpcld.defense.gov/ gov/. The proposed system report, as 
required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, 
was submitted on December 16, 2014, to the House Committee on Oversight 
and Government Reform, the Senate Committee on Governmental Affairs, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DAU 08

System Name
    Defense Acquisition University Student Information System (SIS).

System Location
    Defense Acquisition University (DAU), 9820 Belvoir Road, Fort 
Belvoir, VA 22060-5565.

Categories of Individuals Covered by the System
    All current and former students of the DAU including contractors 
and foreign nationals.

Categories of Records in the System
    Name; DAU ID Number; date of birth; citizenship; home address; 
personal home telephone number, personal cell telephone number; 
personal email address; education information (college transcripts); 
employment information (job series; rank; pay grade; service; user type 
(i.e., DoD, military, civilian), business address, business telephone 
number, business email address, supervisor's name; supervisor's 
telephone number; supervisor's email address); emergency contact; 
Temporary Duty (TDY) address; TDY telephone number; registration 
information (i.e., registered, waitlisted, graduated); course 
information (i.e., course name, class or section number, dates); 
instructor information; DAU grades; and special accommodation (yes/no 
only).

Authority for Maintenance of the System
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; and DoD Directive 5000.57, Defense 
Acquisition University.

Purpose(s)
    To manage administrative and academic functions related to student 
registration, and courses attempted and completed. Records are used to 
verify attendance and grades, and are also used as a management tool 
for statistical analysis, tracking, and reporting.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. Law Enforcement Routine Use: If a system of records maintained 
by a DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    2. Congressional Inquiries Disclosure Routine Use: Disclosure from 
a system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    3. Disclosures Required by International Agreements Routine Use: A 
record from a system of records maintained by a DoD Component may be 
disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities to comply with requirements imposed by, or 
to claim rights conferred in, international agreements and arrangements 
including those regulating the stationing and status in foreign 
countries of DoD military and civilian personnel.
    4. Disclosure to the Department of Justice for Litigation Routine 
Use: A record from a system of records maintained by a DoD Component 
may be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    5. Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    6. Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the

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suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Component or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Components efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System
Storage
    Electronic storage media.

Retrievability
    Individual's name, DAU ID number, date of birth, course name, and 
class or section number.

Safeguards
    Physical controls include: Security guards, identification badges, 
and key cards. Building is located on a federal installation with 
around-the-clock gate guards and is locked during non-business hours. 
Only individuals with the need to know and role-based access are 
authorized access to records. Personally Identifiable Information (PII) 
fields are not exposed to users who have not been properly cleared and 
trained. Reports containing PII may only be created by those 
authorized. Any reports generated with PII are appropriately marked per 
regulations. System is contained in a DAU enclave with boundary defense 
mechanisms in place.
    Technical controls include: User identification, passwords, 
intrusion detection system (IDS), data is encrypted at rest and in 
transit, firewalls, virtual private network (VPN), access to records 
requires the use of DoD Public Key Infrastructure Certificates or 
Common Access Card (CAC) and Personnel Identification Number (PIN).
    Administrative controls include: Periodic security audits, regular 
monitoring of users' security practices, methods to ensure only 
authorized personnel access to PII, encryption of backups containing 
sensitive data.

Retention and Disposal
    Records are destroyed when 50 years old.

System Managers and Address
    Center Director, Defense Acquisition University, Scheduling and 
Student Support, Performance and Resource Management, 9820 Belvoir 
Road, Fort Belvoir, VA 22060-5565.

Notification Procedure
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Center Director, Defense Acquisition University, Performance and 
Resource Management, 9820 Belvoir Road, Fort Belvoir, VA 22060-5565.
    Signed, written requests should contain full name, DAU ID number, 
date of birth, current address, and telephone number.

Record Access Procedures
    Individuals seeking access to information about themselves 
contained in this system, should address written inquiries to the 
Office of the Secretary of Defense/Joint Staff Freedom of Information 
Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Signed, written requests must contain full name, DAU ID number, 
date of birth, current address, telephone number, and the name and 
number of this system of records notice.

Contesting Record Procedures
    The OSD rules for accessing records, for contesting contents, and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record Source Categories
    The individual, the DAU Data Center, Career Acquisition Personnel & 
Position Management Information System (CAPPMIS) (Army system), Defense 
Civilian Personnel Data System (DCPDS), Acquisition Career Management 
System (ACMS) (Air Force system), Management Information System (MIS 
II) (Navy acquisition career management system), and Defense Manpower 
Data Center (DMDC).

Exemptions Claimed for the System
    None.

[FR Doc. 2014-30223 Filed 12-29-14; 8:45 am]
BILLING CODE 5001-06-P