[Federal Register Volume 79, Number 245 (Monday, December 22, 2014)]
[Notices]
[Pages 76398-76404]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-29760]


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NATIONAL SCIENCE FOUNDATION


Privacy Act; System of Records

AGENCY: National Science Foundation.

ACTION: Notice of amendment to five existing systems of records and the 
standard routine uses.

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SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the 
National Science Foundation (NSF) is providing public notice of 
revisions to the text of five existing systems of records: NSF-12, 
Fellowships and Other Awards; NSF-50: Principal Investigator/Proposal 
File and Associated Records; NSF-51, Reviewer/Proposal File and 
Associated Records; NSF-54, Reviewer/Fellowships and Other Awards File 
and Associated Records; and NSF-64, Project Participant File. In 
addition, NSF is amending its standard routine uses for all NSF systems 
of records.

DATES: This action will be effective without further notice on February 
2, 2015 unless modified by a subsequent notice to incorporate comments 
received from the public.

ADDRESSES: You may submit comments, identified by [docket number and/or 
RIN number _--], by any of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Sandra Evans, Privacy Officer, Office of the General 
Counsel, National Science Foundation, 4201 Wilson Boulevard, Room 1265, 
Arlington, VA 22230. NSF will post all comments on the NSF's internet 
Web site (http://www.nsf.gov/policies/foia.jsp) All comments submitted 
in response to this Notice will become a matter of public record. 
Therefore, you should submit only information that you wish to make 
publicly available. For detailed instructions on submitting comments, 
see the ``Public Participation'' heading of the SUPPLEMENTARY 
INFORMATION section of this document.

FOR FURTHER INFORMATION CONTACT: Privacy Officer, Office of General 
Counsel, National Science Foundation, 4201 Wilson Boulevard, Room 1265, 
Arlington, VA 22230, or by telephone at 703-292-8060.

SUPPLEMENTARY INFORMATION:

I. Background

    The NSF maintains the ``Fellowships and Other Awards''; ``Principal 
Investigator/Proposal File and Associated Records''; ``Reviewer/
Proposal File and Associated Records''; ``Reviewer/Fellowship and Other 
Awards File and Associated Records''; and ``Project Participant File.'' 
These changes more adequately describe the systems and update the 
routine uses. All revised system notices are reprinted in their 
entirety.
    NSF is also amending its standard routine uses for all NSF systems 
of records. The changes made to the standard routine uses now proposed 
will bring the total number of standard routine use to eleven. Most of 
the eleven standard routine uses previously existed as routine uses 
within each individual NSF SORN.
    NSF-12 contains records on fellowship applicants; nominees for

[[Page 76399]]

fellowships by an institution on behalf of the nominee; and nominees 
for other specific individual awards. Fellowship awards are usually 
administered by the applicant or the nominee's home institution. An 
amendment to this system notice was last published in the Federal 
Register on August 20, 2007, effective on September 30, 2007, 72 FR 
46520-46521.
    NSF-50 contains records on research and other proposals jointly 
submitted by individual applicants (principal investigators) and their 
home academic or other institutions. NSF-50 includes submitted 
proposals, review materials, and when an award is made, records 
concerning the administration of the award, and awardee project reports 
submitted to NSF. An amendment to this system notice was last published 
in the Federal Register on August 20, 2007, effective on September 30, 
2007, 72 FR 46520-46521.
    NSF-51 is a subsystem of NSF-50 and contains information about 
those who review proposals for NSF including the reviewer's name, 
proposal title and its identifying number, and other related material. 
The system enables program offices to reference specific reviewers and 
maintain appropriate files for use in evaluating applications for 
grants or other support. An amendment to this system notice was last 
published in the Federal Register on August 20, 2007, effective on 
September 30, 2007, 72 FR 46520-46521.
    NSF-54 contains similar records about reviewers of applications as 
the system of records for ``Fellowships and Other Awards'' (NSF-12). An 
amendment to this system notice was last published in the Federal 
Register on August 20, 2007, effective on September 30, 2007, 72 FR 
46520-46521.
    NSF-64, Project Participant File, contains information on certain 
participants who work on NSF-funded projects, other than principal 
investigators or project directors covered by NSF-50. An amendment to 
this system notice was last published in the Federal Register on August 
20, 2007, effective on September 30, 2007, 72 FR 46520-46521.
    The amendments to these systems will be effective as proposed at 
the end of the comment period (February 2, 2015), unless modified by a 
subsequent notice to incorporate comments received from the public.

II. Privacy Act

    The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair 
information practice principles in a statutory framework governing the 
means by which Federal Agencies collect, maintain, use, and disseminate 
individual's personal information. A ``system of records'' is a group 
of any records under the control of an agency for which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying particular assigned to the individual. In 
the Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident. As a matter of policy, NSF extends administrative 
Privacy Act protections to all individuals. Individuals may request 
access to their own records that are maintained in a system of records 
in the possession or control of NSF by complying with NSF Privacy Act 
regulations, 45 CFR part 613.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses of 
their records, and to assist individuals to find such records within 
the agency. Below are descriptions of the following NSF systems: NSF-
12, Fellowships and Other Awards; NSF-50: Principal Investigator/
Proposal File and Associated Records; NSF-51, Reviewer/Proposal File 
and Associated Records; NSF-54, Reviewer/Fellowships and Other Awards 
File and Associated Records; and NSF-64, Project Participant File.
    In accordance with 5 U.S.C. 552a(r), NSF has provided a report of 
this system of records to the Office of Management and Budget; the 
Chairman, Senate Committee on Governmental Affairs; and the Chairman, 
House Committee on Government Reform and Oversight.

III. Public Participation

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment including your personal identifying 
information may be made publicly available at any time.

    Dated: December 16, 2014.
Sandra Evans,
Privacy Act Officer, National Science Foundation.

Privacy Act Systems--Standard Routine Uses--National Science Foundation

    The following standard routine uses apply, subject to the Privacy 
Act of 1974, except where otherwise noted, to each system of records 
maintained by the National Science Foundation:
    1. Members of Congress. Information from a system may be disclosed 
to congressional offices in response to inquiries from the 
congressional offices made at the request of the individual to whom the 
record pertains.
    2. Freedom of Information Act/Privacy Act Compliance. Information 
from a system may be disclosed to the Department of Justice or the 
Office of Management and Budget in order to obtain advice regarding 
NSF's obligations under the Freedom of Information Act and the Privacy 
Act.
    3. Counsel. Information from a system may be disclosed to NSF's 
legal representatives, including the Department of Justice and other 
outside counsel, where the agency is a party in litigation or has an 
interest in litigation, including when any of the following is a party 
to litigation or has an interest in such litigation: (a) NSF, or any 
component thereof; (b) any NSF employee in his or her official 
capacity; (c) any NSF employee in his or her individual capacity, where 
the Department of Justice has agreed to, or is considering a request 
to, represent the employee; Or (d) the United States, where NSF 
determines that litigation is likely to affect the agency or any of its 
components.
    4. National Archives, General Services Administration. Information 
from a system may be disclosed to representatives of the General 
Services Administration and the National Archives and Records 
Administration (NARA) during the course of records management 
inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
    5. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information. Information from a system may be 
disclosed to appropriate agencies, entities, and persons when (a) NSF 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) NSF has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by NSF or another agency 
or entity) that rely upon the compromised information; and (c) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist with NSF's efforts to respond to the suspected or 
confirmed compromise

[[Page 76400]]

and prevent, minimize, or remedy such harm.
    6. Courts. Information from a system may be disclosed to the 
Department of Justice or other agencies in the event of a pending court 
or formal administrative proceeding, when records are relevant to that 
proceeding, for the purpose of representing the government, or in the 
course of presenting evidence, or they may be produced to parties or 
counsel involved in the proceeding in the course of pre-trial 
discovery.
    7. Contractors. Information from a system may be disclosed to 
contractors, agents, experts, consultants, or others performing work on 
a contract, service, cooperative agreement, job, or other activity for 
NSF and who have a need to access the information in the performance of 
their duties or activities for NSF.
    8. Audit. Information from a system may be disclosed to government 
agencies and other entities authorized to perform audits, including 
financial and other audits, of the agency and its activities.
    9. Law Enforcement. Information from a system may be disclosed to 
appropriate Federal, State, or local agencies responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, to disclose pertinent information when NSF 
becomes aware of an indication of a violation or potential violation of 
civil or criminal law or regulation.
    10. Disclosure When Requesting Information. Information from a 
system may be disclosed to Federal, State, or local agencies which 
maintain civil, criminal, or other relevant enforcement information or 
other pertinent information, such as current licenses, if necessary, to 
obtain information relevant to an agency decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    11. To the news media and the public when: (1) A matter has become 
public knowledge, (2) the NSF Office of the Director determines that 
disclosure is necessary to preserve confidence in the integrity of NSF 
or is necessary to demonstrate the accountability of NSF's officers, 
employees, or individuals covered by this system, or (3) the Office of 
the Director determines that there exists a legitimate public interest 
in the disclosure of the information, except to the extent that the 
Office of the Director determines in any of these situations that 
disclosure of specific information in the context of a particular case 
would constitute an unwarranted invasion of personal privacy.
NSF-12

SYSTEM NAME:
    Fellowships and Other Awards.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    NSF headquarters, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals applying or nominated for and/or receiving NSF support, 
either individually or through an academic institution, including 
fellowships or other awards to individuals of various types.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information varies depending on the type of fellowship or award. 
Information may include personal information supplied with the 
application or nomination; reference reports; transcripts and Graduate 
Record Examination scores to the extent required during the application 
process; abstracts; evaluations and recommendations; review records and 
selection process results; administrative data and any correspondence 
accumulating during fellows' tenure; demographic information if 
voluntarily provided by the individual; and other related materials.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    20 U.S.C. 3915; 44 U.S.0 3101; and 42 U.S.C. 1869, 1870, 1880, 
1881a.

PURPOSE(S):
    To maintain appropriate files and data to evaluate applications or 
nominations for fellowships or other awards, to make decisions 
regarding which proposals to fund or awards to make, to administer 
awards, and to carry out other authorized internal duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NSF standard routine uses apply. In addition, information may be 
disclosed to:
    (1) Qualified reviewers for their opinion and evaluation of 
applicants or nominees (and their proposals, where applicable) as part 
of the NSF application review process; and to other Government agencies 
or other entities needing information regarding applicants or nominees 
as part of a joint application review process, or in order to 
coordinate programs or policy.
    (2) Individual or institutional applicants, nominees and grantee 
institutions to provide or obtain data as part of the application 
review process, award decisions, or administering awards.
    (3) Other entities when merging records with other computer files 
to carry out statistical studies for or otherwise assist NSF with 
program management, evaluation, or reporting. Disclosure may be made 
for this purpose to NSF contractors and collaborating researchers, and 
other Government agencies and qualified research institutions and their 
staffs. Disclosures are made only after scrutiny of research protocols 
and with appropriate controls. The results of such studies are 
statistical in nature and do not identify individuals.
    (4) Contractors, grantees, volunteers, experts, consultants, 
advisors, and other individuals who perform a service to or work on or 
under a contract, grant, cooperative agreement, advisory committee, 
committee of visitors, or other arrangement with or for the Federal 
government, as necessary to carry out their assigned duties. The 
contractors are subject to the provisions of the Privacy Act.
    (5) The applicant, nominating, or grantee institution, or an 
institution the applicant, nominee, or fellow or awardee is attending 
or planning to attend or employed by, may be given information (such as 
name, field of study, and other information directly relating to the 
fellowship, review status including the agency's decision, year of 
first award, tenure pattern, start time, whether receiving 
international travel allowance or a mentoring assistantship), for 
purposes of facilitating review or award decisions or administering 
fellowships or awards. Notice of the agency's decision may be given to 
nominators and home institutions.
    (6) In the case of fellows or awardees receiving stipends directly 
from the Government, to the Department of Treasury for preparation of 
checks or electronic fund transfer authorizations.
    (7) Fellows' or awardees' name, baccalaureate institution, current 
institution, and field of study may be released for public information/
affairs purposes including press releases.
    (8) In the case of Presidential awards administered by NSF, 
including the National Medal of Science, the Presidential Early Career 
Awards to Scientists and Engineers, and the Presidential Awards for 
Teaching and Mentoring, disclosure may be made to personnel in the 
Office of the President for further review, processing, and selection 
of awardees.
    (9) In the case of the Presidential Award for Excellence in 
Science,

[[Page 76401]]

Mathematics and Engineering Mentoring, the contact information of the 
awardees, including name, baccalaureate institution, current 
institution, field of study, personal address, personal phone number, 
and personal email address may be released to the awardees' United 
States congressional representatives, or congressional representatives' 
staff members, for the purpose of allowing congressional 
representatives to contact the awardee to issue letters of 
congratulations or otherwise communicate regarding the award.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and/or on electronic digital media.

RETRIEVABILITY:
    Records are retrieved by an applicant or nominee's name or 
identification number.

SAFEGUARDS:
    Records are protected by administrative, technical, and physical 
safeguards administered by NSF.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA)-approved record schedules. 
For example, fellowship application files for awardees are kept for ten 
years after completion of fellowship or award, then destroyed, while 
unsuccessful fellowship application files are destroyed after three 
years; files of recipients of the Vannevar Bush Award are permanent and 
eventually retired to the National Archives, while those of non-
recipients are destroyed after five years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director or designee of particular office or program maintaining 
such records, NSF headquarters, Virginia.

NOTIFICATION PROCEDURE:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613. You can expedite your request if you identify the fellowship 
or award program about which you are interested. For example, indicate 
whether you applied for or received a ``Graduate Fellowship'' as 
opposed to merely saying you want a copy of your fellowship records.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

RECORD SOURCE CATEGORIES:
    Individuals applying or nominated for, or receiving support; 
references; review records; and administrative data developed during 
selection process and award tenure.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The portions of this system consisting of data that would identify 
references, reviewers, or other persons supplying evaluations of 
applicants or nominees for fellowships or other awards (and where 
applicable, their proposals) have been exempted at 45 CFR 613.5 
pursuant to 5 U.S.C. 552a(k)(5).
NSF-50

SYSTEM NAME:
    Principal Investigator/Proposal File and Associated Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    NSF headquarters, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals (known as principal investigators) who have requested 
and/or received research or other support from NSF, either 
independently or through an academic or other institution.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Proposal Data--Names and addresses of principal investigators 
(PIs); NSF-assigned non-sensitive identification numbers; PI 
demographic data, if voluntarily provided; proposals and supporting 
data from applicants, either individuals or institutions; and financial 
data.
    (2) Review Data--Evaluations from peer reviewers, including reviews 
and/or panel discussion summaries as applicable or other related 
material.
    (3) Post-Award Data for Awards--Project reports on results of 
projects funded by NSF which may include major research activities and 
findings; research training; educational and outreach activities; and 
products such as citations to publications produced, contributions 
resulting from the research, and other related material.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 1870; 44 U.S.C. 3101.

PURPOSE(S):
    (1) To evaluate proposals for NSF-funded projects using data 
generated as part of the NSF merit review process.
    (2) To identify and contact scientists, engineers, or educators, 
who may be interested in applying for support, in attending a 
scientific or similar meeting, in applying for a position, or in taking 
advantage of some similar opportunity or who may be interested in 
serving as reviewers in the peer review system or for inclusion on a 
panel or advisory committee. Information from this system for this 
purpose may be entered in NSF System 51, ``Reviewer/Proposal File and 
Associated Records,'' to be used as a source of potential candidates to 
serve as reviewers as part of the NSF merit review process, or for 
inclusion on a review panel or advisory committee.
    (3) To evaluate progress and results of NSF-funded projects for 
program management, evaluation or reporting.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NSF standard routine uses apply. In addition, information may be 
disclosed to:
    (1) Qualified reviewers for their opinion and evaluation of 
applicants and their proposals as part of the NSF application review 
process; and to other Government agencies or other entities needing 
information regarding applicants or nominees as part of a joint 
application review process, or in order to coordinate programs or 
policy.
    (2) Individual or institutional applicants and grantee institutions 
to provide or obtain data as part of the application review process, 
award decisions, or administering grant awards.
    (3) Other entities when merging records with other computer files 
to carry out statistical studies for or otherwise assist NSF with 
program management, evaluation, or reporting. Disclosure may be made 
for this purpose to NSF contractors and collaborating researchers, and 
other government agencies and qualified research institutions and their 
staffs. Disclosures are made only after scrutiny of research protocols 
and with appropriate controls. The results of such studies are 
statistical in nature and do not identify individuals.
    (4) Contractors, grantees, volunteers, experts, consultants, 
advisors, and other individuals who perform a service to or work on or 
under a contract, grant, cooperative agreement, advisory committee, 
committee of visitors, or other arrangement with or for the Federal 
government, as necessary to carry out their duties in pursuit of the 
purposes described above. The contractors are subject to the provisions 
of the Privacy Act.

[[Page 76402]]

    (5) The name, home institution, field of study, city, state and zip 
code of PIs whose proposals are selected for funding by NSF may be 
released for public information/affairs purposes including press 
releases.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and/or on electronic digital media.

RETRIEVABILITY:
    Records are retrieved by a PI's name or identification number, or 
by proposal number.

SAFEGUARDS:
    Records are protected by administrative, technical, and physical 
safeguards administered by NSF.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with NARA 
approved record schedules. Awarded proposals are permanent records and 
are transferred to NARA in accordance with the approved record 
schedule. Declined or withdrawn paper proposals (submitted prior to the 
eJacket system) are destroyed five years after close of year in which 
declined or withdrawn. Declined electronic proposals (submitted through 
eJacket) are retained in electronic archive on site at NSF for ten 
years after close of year in which declined or withdrawn. Electronic 
files are destroyed at the end of the ten year retention period.

SYSTEM MANAGER(S) AND ADDRESS:
    Director/Head or designee of particular Division or Office 
maintaining such records, NSF headquarters, Virginia.

NOTIFICATION PROCEDURE:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

RECORD SOURCE CATEGORIES:
    Record sources are PIs, academic or other applicant institutions 
involved, proposal reviewers, and NSF program officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The portions of this system consisting of data that would identify 
reviewers or other persons supplying evaluations of NSF proposals have 
been exempted at 45 CFR part 613.5, pursuant to 5 U.S.C. 552a(k)(5).
NSF-51

SYSTEM NAME:
    Reviewer/Proposal File and Associated Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National Science Foundation Headquarters, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Reviewers who evaluate proposals submitted to the Foundation, 
either by submitting individual comments, or by serving on review 
panels or site visit teams, or both.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ``Reviewer/Proposal File and Associated Records'' system is a 
subsystem of the ``Principal Investigator/Proposal File and Associated 
Records'' system (NSF-50), and contains the reviewer's name, title of 
proposal(s) reviewed and identifying number, and other related 
material. Information supplied by reviewers or potential reviewers 
includes their affiliation, contact information, educational degrees 
and possibly other background information about the reviewer, and 
reviewer demographic information, if voluntarily provided.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 1870; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    The system enables program offices to reference specific reviewers 
and maintain appropriate files for use in evaluating applications for 
grants or other support. NSF employees may access the system to help 
select reviewers as part of the merit review process, and to carry out 
other authorized duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NSF standard routine uses apply. In addition, information may be 
disclosed to:
    (1) Qualified reviewers (the names of other reviewers and related 
review material only) as part of the NSF application review process.
    (2) Other Government agencies or other entities as part of a joint 
application review process, or in order to coordinate programs or 
policy.
    (3) Federal government agencies needing names of potential 
reviewers and specialists in particular fields.
    (4) Other entities when merging records with other computer files 
to carry out statistical studies for or otherwise assist NSF with 
program management, evaluation, or reporting. Disclosure may be made 
for this purpose to NSF contractors and collaborating researchers, and 
other government agencies and qualified research institutions and their 
staffs. Disclosures are made only after scrutiny of research protocols 
and with appropriate controls. The results of such studies are 
statistical in nature and do not identify individuals.
    (5) Contractors, grantees, volunteers, experts, consultants, 
advisors, and other individuals who perform a service to or work on or 
under a contract, grant, cooperative agreement, advisory committee, 
committee of visitors, or other arrangement with or for the Federal 
government, as necessary to carry out their duties in pursuit of the 
purposes described above. The contractors are subject to the provisions 
of the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and/or on electronic digital media.

RETRIEVABILITY:
    Records are retrieved by a reviewer's name or identification 
number, if any.

SAFEGUARDS:
    Records are protected by administrative, technical, and physical 
safeguards administered by NSF.

RETENTION AND DISPOSAL:
    Reviewer records are cumulative and maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Director/Head or designee of particular Division or Office 
maintaining such records, NSF headquarters, Virginia.

NOTIFICATION PROCEDURE:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

[[Page 76403]]

RECORD SOURCE CATEGORIES:
    Information is obtained from the individual reviewers, suggestions 
from other reviewers, the ``Principal Investigator/proposal File'' 
(NSF-5O), other applicants for NSF funding or other members of the 
research community, public sources, and from NSF program officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The portions of this system consisting of data that would identify 
reviewers or other persons supplying evaluations of NSF proposals have 
been exempted at 45 CFR part 613.5, pursuant to 5 U.S.C. 552a(k)(5).
NSF-54

SYSTEM NAME:
    Reviewer/Fellowships and Other Awards File and Associated Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    NSF headquarters, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Reviewers who evaluate Foundation fellowships or other applications 
or nominations, either by submitting individual comments and/or serving 
on review panels.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ``Reviewer/Fellowships, and Other Awards File and Associated 
Records'' system is a subsystem of the ``Fellowships and Other Awards'' 
system (NSF-12), and contains the reviewer's name, nominee or 
applicant's name and identifying number, if any, and other related 
material. Information supplied by reviewers or potential reviewers 
includes their affiliation, contact information, educational degrees, 
research experiences and demographic information if voluntarily 
provided.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    20 U.S.C. 3915, 42 U.S.C. 1869, 1870, 1880, 1881a, and 44 U.S.C. 
3101.

PURPOSE(S):
    To reference specific reviewers and maintain appropriate files for 
use in evaluating applications for fellowships, awards and other 
support; to help select reviewers as part of the merit review process 
and to carry out other authorized internal duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NSF standard routine uses apply. In addition, information may be 
disclosed to:
    (1) Qualified reviewers (the names of other reviewers and related 
review material only) as part of the NSF application review process.
    (2) Other Government agencies or other entities as part of a joint 
application review process, or in order to coordinate programs or 
policy.
    (3) Federal government agencies needing names of potential 
reviewers and specialists in particular fields.
    (4) Other entities when merging records with other computer files 
to carry out statistical studies for or otherwise assist NSF with 
program management, evaluation, or reporting. Disclosure may be made 
for this purpose to NSF contractors and collaborating researchers, and 
other government agencies and qualified research institutions and their 
staffs. Disclosures are made only after scrutiny of research protocols 
and with appropriate controls. The results of such studies are 
statistical in nature and do not identify individuals.
    (5) Contractors, grantees, volunteers, experts, consultants, 
advisors, and other individuals who perform a service to or work on or 
under a contract, grant, cooperative agreement, advisory committee, 
committee of visitors, or other arrangement with or for the Federal 
government, as necessary to carry out their duties. The contractors are 
subject to the provisions of the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and/or on electronic digital media.

RETRIEVABILITY:
    Records are retrieved by a reviewer's name or identification 
number, if any.

SAFEGUARDS:
    Records are protected by administrative, technical, and physical 
safeguards administered by NSF.

RETENTION AND DISPOSAL:
    Files are cumulative and maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Director or designee of the particular office or program 
maintaining such records at NSF headquarters, Virginia.

NOTIFICATION PROCEDURE:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

RECORD SOURCE CATEGORIES:
    Information is obtained from the individual reviewers, suggestions 
from other reviewers, the ``Principal Investigator/Proposal File'' 
(NSF-50), the ``Reviewer/Proposal File and Associated Records'' (NSF-
51) and the ``Fellowships and Other Awards'' (NSF-12), applicants for 
NSF funding or other members of the research community, public sources, 
and from NSF program officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The portions of this system consisting of investigatory material 
that would identify references, reviewers, or other persons supplying 
evaluations of applicants or nominees for fellowships or other awards 
(and where applicable, their proposals) have been exempted at 45 CFR 
613.5 pursuant to 5 U.S.C. 552a(k)(5).
NSF-64

SYSTEM NAME:
    Project Participant File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    NSF headquarters, Virginia.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual participants who do work under NSF-supported projects 
and meet specified criteria, other than PIs or project directors. 
Includes, for example, other investigators, post-doctoral associates, 
graduate and undergraduate assistants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information gathered primarily through reporting on funded projects 
about those who are supported by NSF awards or otherwise involved in 
projects supported by NSF awards. The information is electronic and 
retrievable by name of individual project participant. The information 
includes: Name; demographic information, if voluntarily provided; 
project worked on; involvement in project; level of

[[Page 76404]]

effort; and whether financially supported by NSF.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 1870 and 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    Supplements other information gathered via project reporting on 
projects funded by NSF. The primary purpose is to enable NSF to 
identify outcomes of projects funded under NSF awards for management, 
evaluation, and for reporting. Information on participants will 
normally be aggregated, usually statistically, to identify outcomes of 
NSF programs. On occasion non-sensitive information might be used to 
identify persons who have achieved distinction in science, engineering, 
education, or the like (for example, by award of a prize) as 
beneficiaries of NSF support.
    The information in the system may also be used secondarily for 
compatible purposes including to:
    (1) Identify scientists, engineers, or educators who may be 
interested in applying for support, in attending a scientific or 
similar meeting, in applying for a position, or in taking advantage of 
some similar opportunity;
    (2) Identify possible candidates to serve as reviewers in the peer 
review system or for inclusion on a panel or advisory committee 
(information from this system may be entered in the NSF's reviewer 
databases, NSF-51 and NSF-54, for this purpose).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NSF standard routine uses apply. In addition, information may be 
disclosed to:
    (1) A government agency so that it can identify and contact persons 
who might be interested in a scientific, technical, or educational 
program, meeting, vacancy, or similar opportunity.
    (2) Other government agencies or other entities as part of a joint 
application review process, or in order to coordinate programs or 
policy.
    (3) Other entities when merging records with other computer files 
to carry out statistical studies for or otherwise assist NSF with 
program management, evaluation, or reporting. Disclosure may be made 
for this purpose to NSF contractors and collaborating researchers, and 
other government agencies and qualified research institutions and their 
staffs. Disclosures are made only after scrutiny of research protocols 
and with appropriate controls. The results of such studies are 
statistical in nature and do not identify individuals.
    (4) Contractors, grantees, volunteers, experts, consultants, 
advisors, and other individuals who perform a service to or work on or 
under a contract, grant, cooperative agreement, advisory committee, 
committee of visitors, or other arrangement with or for the Federal 
government, as necessary to carry out their duties in pursuit of the 
purposes described above. The contractors are subject to the provisions 
of the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on electronic digital media.

RETRIEVABILITY:
    Records are retrieved by a participant's name.

SAFEGUARDS:
    Records are protected by administrative, technical, and physical 
safeguards administered by NSF.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with NARA 
approved record schedules. Participant records follow the records 
retention schedule for awarded proposals. See SORN NSF-50.

SYSTEM MANAGER(S) AND ADDRESS:
    Director/Head or designee of the particular Division or Office 
maintaining such records at NSF headquarters, Virginia.

NOTIFICATION PROCEDURE:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

RECORD SOURCE CATEGORIES:
    An individual participant's name, the identity of any project on 
which the participant worked, and information on the nature and extent 
of the individual's involvement, level of effort, and NSF support is 
provided by the PI/grantee through project reporting. Demographic data 
is supplied by the individual participant on a voluntary basis. The 
individual participant may report ``Do not wish to Provide.''

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2014-29760 Filed 12-19-14; 8:45 am]
BILLING CODE 7555-01-P