[Federal Register Volume 79, Number 223 (Wednesday, November 19, 2014)]
[Notices]
[Pages 68914-68916]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-27391]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2015-012]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 19, 2014. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:

Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001
Email: [email protected]
FAX: 301-837-3698

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this

[[Page 68915]]

accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (DAA-0462-
2012-0002, 1 item, 1 temporary item). Master files of an electronic 
information system used to track institutions participating in the 
child nutrition program.
    2. Department of the Army, Agency-wide (DAA-AU-2014-0028, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to equipment failures and corrective actions.
    3. Department of the Army, Agency-wide (DAA-AU-2014-0030, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains equipment testing data used for acquisition purposes.
    4. Department of the Army, Agency-wide (DAA-AU-2014-0031, 4 items, 
4 temporary items). Master files of an electronic information system 
that contains equipment life cycle support data to include inventories, 
maintenance schedules, and failure review actions.
    5. Department of the Army, Agency-wide (DAA-AU-2014-0032, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains ammunition tracking data.
    6. Department of the Army, Agency-wide (DAA-AU-2014-0034, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track laundry items and cost reports.
    7. Department of Commerce, Census Bureau (DAA-0029-2014-0004, 5 
items, 2 temporary items). Records of the Survey of Income Program 
Participation, including unedited and edited internal data files. 
Proposed for permanent retention are public use microdata files, 
reports and working papers, and survey documentation.
    8. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2013-0014, 13 items, 6 temporary items). Still photographs, motion 
pictures, and other audio and visual records lacking research or other 
value received by the Defense Imagery Management Operations Center. 
Proposed for permanent retention are audio and visual records, 
including finding aids, that provide significant documentation of the 
department, including its combat and non-combat activities.
    9. Department of Defense, Defense Commissary Agency (DAA-0506-2014-
0002, 2 items, 2 temporary items). Preliminary notifications of adverse 
incidents such as thefts or accidents at commissaries and other agency 
facilities.
    10. Department of Defense, Defense Commissary Agency (DAA-0506-
2014-0003, 11 items, 10 temporary items). Records relating to agency 
process improvement, initiatives, innovation, performance management, 
change management, and strategic planning. Proposed for permanent 
retention are agency strategic plans.
    11. Department of Defense, Defense Logistics Agency (DAA-0361-2013-
0001, 9 items, 9 temporary items). Master files of an electronic 
information system that contains records relating to all aspects of the 
supply chain for military materiel.
    12. Department of Defense, National Geospatial-Intelligence Agency 
(DAA-0537-2014-0001, 2 items, 1 temporary item). Working case files of 
the Ombudsman Office. Proposed for permanent retention are program 
records and annual reports.
    13. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (DAA-0440-2013-0012, 8 items, 8 temporary items). 
Records related to safety, occupational health, and environmental 
administrative procedures, including complaints, reports, and 
environmental impact statements.
    14. Department of Homeland Security, National Protection and 
Programs Directorate (DAA-0563-2013-0008, 6 items, 6 temporary items). 
Master files and outputs of an electronic information system which 
performs information technology infrastructure intrusion detection, 
analysis, and prevention.
    15. Department of Homeland Security, Transportation Security 
Administration (DAA-0560-2013-0005, 2 items, 2 temporary items). Master 
files of an electronic information system used to track employee 
incidents and provide assistance for personal or work-related crises.
    16. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (DAA-0566-2014-0004, 1 item, 1 temporary item). 
Forms used to track and update deportation cases created prior to 2002.
    17. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (DAA-0566-2015-0001, 1 item, 1 temporary item). 
Logs detailing the inventorying, transfer, and destruction of secure 
forms such as naturalization and citizenship certificates.
    18. Department of Justice, Agency-wide (DAA-0060-2014-0004, 2 
items, 2 temporary items). General correspondence from the public not 
related to specific cases or actions.
    19. Department of Justice, Agency-wide (DAA-0060-2014-0005, 2 
items, 2

[[Page 68916]]

temporary items). Departmental components' copies of responses to 
internal data requests and reporting requirements.
    20. Department of Justice, Federal Bureau of Investigation (DAA-
0065-2013-0004, 3 items, 3 temporary items). Master file of an 
electronic information system used to track requests and approvals for 
disseminating information to foreign governments, productivity reports 
on request processing, and information disseminated.
    21. Department of Transportation, Federal Aviation Administration 
(DAA-0237-2014-0002, 8 items, 5 temporary items). Comprehensive 
schedule covering various administrative records relating to agency 
legal opinion, decision, and litigation activity. Proposed for 
permanent retention are substantive opinion, litigation, and hearing 
case files.
    22. Department of Transportation, Federal Aviation Administration 
(DAA-0237-2014-0003, 9 items, 6 temporary items). Comprehensive 
schedule covering various administrative records relating to agency 
policies, regulations, and rule making. Proposed for permanent 
retention are substantive policy, regulation, and rule making case 
files.
    23. Department of the Treasury, Financial Crimes Enforcement 
Network (N1-559-12-1, 14 items, 14 temporary items). Records of the 
Regulatory Policy and Programs Division, including final rules and 
working papers, correspondence, and regulatory analysis records.
    24. Department of the Treasury, Internal Revenue Service (DAA-0058-
2015-0002, 2 items, 2 temporary items). Examination program records for 
competency tests of tax professionals.
    25. Commodity Futures Trading Commission, Agency-wide (DAA-0180-
2013-0001, 1 item, 1 temporary item). Master files of an electronic 
information system used to collect visitor information.
    26. Commodity Futures Trading Commission, Agency-wide (DAA-0180-
2013-0002, 1 item, 1 temporary item). Records of the debt collection 
program to include case files, court judgements, and correspondence.
    27. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0006, 2 items, 1 temporary item). Planning and resource allocation 
records, including agency program plans review files, regional guidance 
reports and revisions, and related records. Proposed for permanent 
retention are historically significant records including management 
studies, organizational plans, program development files, program 
policy planning files, and annual headquarters and regional guidance 
plans.
    28. Government Accountability Office, Agency-wide (DAA-0411-2015-
0001, 4 items, 4 temporary items). Records related to the investigation 
of fraud including case files, referrals, and investigation tracking 
records.
    29. Library of Congress, Agency-wide (DAA-0297-2014-0012, 16 items, 
9 temporary items). Records relating to agency involvement in cultural 
activities and events, such as press clippings and biographies. 
Proposed for permanent retention are records documenting the public 
face of the agency including executive speech files, news releases, 
publications, motion pictures, still photography, and posters.
    30. National Archives and Records Administration, Government-wide 
(DAA-GRS-2014-0004, 4 items, 4 temporary items). General Records 
Schedule for records of employee separation program management, 
individual separation case files, and capture of employee knowledge 
prior to departure.
    31. Presidio Trust, Agency-wide (DAA-0556-2014-0003, 5 items, 2 
temporary items). Records relating to resource and land management 
including routine project, correspondence, and administrative files. 
Proposed for permanent retention are final reports, significant 
correspondence, and policy and procedure records related to 
environmental remediation and cultural resource management.
    32. Presidio Trust, Agency-wide (DAA-0556-2014-0004, 9 items, 5 
temporary items). Records related to the rehabilitation and maintenance 
of buildings including project administration, operational and 
equipment manuals, easement records, and routine correspondence. 
Proposed for permanent retention are building rehabilitation project 
maps, architectural plans, and construction and restoration reports.
    33. Presidio Trust, Agency-wide (DAA-0556-2014-0005, 6 items, 4 
temporary items). Records relating to residential and commercial 
services including lease agreements and responses to commercial 
services solicitations. Proposed for permanent retention are policy and 
procedure records and non-residential long-term leases of 50 years or 
more that rendered permanent changes to the structure or landscape.
    34. Presidio Trust, Agency-wide (DAA-0556-2014-0006, 10 items, 7 
temporary items). Records that document planning, organizing, staffing, 
directing, internal/external reporting, and controlling of agency 
activities that occur routinely. Proposed for permanent retention are 
annual reports to Congress, strategic plans, and the Executive 
Director's orders, policy records, and email.
    35. Recovery Accountability and Transparency Board, Agency-wide 
(DAA-0220-2014-0016, 11 items, 8 temporary items). Investigative case 
files, correspondence, program files, and other records relating to the 
review of management of Federal appropriations. Proposed for permanent 
retention are final reports and significant program files.
    36. Securities and Exchange Commission, Agency-wide (DAA-0266-2013-
0004, 7 items, 7 temporary items). Records relating to routine 
monitoring of companies.
    37. Securities and Exchange Commission, Agency-wide (DAA-0266-2014-
0009, 7 items, 7 temporary items). Master files of an electronic 
information system used to manage tips, complaints, and referrals of 
possible securities violations.
    38. Securities and Exchange Commission, Office of Credit Ratings 
(DAA-0266-2014-0005, 13 items, 9 temporary items). Records related to 
examinations and monitoring of credit reporting organizations, 
including internal reports, memorandums, and correspondence. Proposed 
for permanent retention are routine reporting records from credit 
reporting organizations, final reports, and rulemaking records.
    39. United States Institute of Peace, Agency-wide (DAA-0573-2013-
0001, 6 items, 2 temporary items). Records related to facility 
construction, including working copies of building plans and non-
significant subject files. Proposed for permanent retention are full 
sets of building plans, design drawings and simulations, and 
significant subject files.

    Dated: November 12, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-27391 Filed 11-18-14; 8:45 am]
BILLING CODE 7515-01-P