[Federal Register Volume 79, Number 202 (Monday, October 20, 2014)]
[Notices]
[Pages 62602-62604]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-24754]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2014-OS-0142]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DHA 14, entitled ``Computer/Electronic 
Accommodations Program'' in its inventory of record systems subject to 
the Privacy Act of 1974, as amended. This system is used to administer 
a centrally funded program that provides assistive (computer/
electronic) technology solutions to individuals with hearing, visual, 
dexterity, cognitive, and/or communications impairments in the form of 
an accessible work environment. The system documents and tracks 
provided computer/electronic accommodations. Used as a management tool 
for statistical analysis, tracking, reporting, evaluating program 
effectiveness, and for conducting research.

DATES: Comments will be accepted on or before November 19, 2014. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

[[Page 62603]]


ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Office Web site at http://dpclo.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 9, 2014, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 14, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 14

System name:
    Computer/Electronic Accommodations Program (August 11, 2011, 76 FR 
49753).

Changes:
System identifier:
    Delete entry and replace with ``DHRA 15 DoD.''
* * * * *

System location:
    Delete entry and replace with ``Computer/Electronic Accommodations 
Program, Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 
93955-6771.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Full name; prior assistive 
technology solutions provided to the individual; work email, mailing 
address, and telephone number; Federal agency; Computer/Electronic 
Accommodations Program (CAP) request number; disability data; 
verification of disability; history of accommodations being sought, and 
their disposition, and other documentation used in support of the 
request for an assistive technology solution. Product and vendor 
contact information includes vendor name and address, vendor alias, 
phone number, fax number, email address, web address, order submission 
preference, orders, invoices, declination, and cancellation data for 
the product and identification of vendors, vendor products used, and 
product costs.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To administer a centrally funded 
program that provides assistive (computer/electronic) technology 
solutions to individuals with hearing, visual, dexterity, cognitive, 
and/or communications impairments in the form of an accessible work 
environment. The system documents and tracks provided computer/
electronic accommodations. Used as a management tool for statistical 
analysis, tracking, reporting, evaluating program effectiveness, and 
for conducting research.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To Federal Government agencies participating in the CAP for 
purposes of providing information as necessary to permit the agency to 
carry out its responsibilities under the program.
    To commercial vendors for purposes of providing information to 
permit the vendor to identify and provide assistive technology 
solutions for individuals with disabilities.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Full name, CAP request number, and 
work telephone number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in 
controlled areas accessible only to authorized DoD personnel, including 
system users, developers, and system administrators, and authorized 
contractors. Access to personal information is further restricted by 
the use of the Common Access Card and user ID/passwords, intrusion 
detection system, encryption, firewalls, virtual private network, and 
DoD public key infrastructure certificates. Records are maintained in a 
controlled facility where physical entry is restricted by the use of 
cipher locks, guards, and closed circuit TV. Administrative procedures, 
including periodic security audits and methods to ensure only 
authorized personnel access Personally Identifiable Information 
(PII).''

Retention and disposal:
    Delete entry and replace with ``Destroyed three (3) years after 
employee's separation from the agency or all appeals are concluded, 
whichever is later.''

System manager(s) and address:
    Delete entry and replace with ``Senior Program Manager, Computer/
Electronic Accommodations Program, 1700 N. Moore Street, Suite 1000, 
Arlington, VA 22209-1953.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system of records 
should address written inquiries to Defense Human Resources Activity, 
CAP Senior Program Manager, 1700 N.

[[Page 62604]]

Moore Street, Suite 1000, Arlington, VA 22209-1953.
    Signed, written request should contain full name, CAP request 
number, and work telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint 
Staff, Freedom of Information Act Requester Service Center, Office of 
Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Signed, written request should contain full name, federal agency, 
CAP request number, and work telephone number, and the name and number 
of this system of records notice.''
* * * * *

Record source categories:
    Delete entry and replace with ``Individual and vendor.''
* * * * *
[FR Doc. 2014-24754 Filed 10-17-14; 8:45 am]
BILLING CODE 5001-06-P