[Federal Register Volume 79, Number 180 (Wednesday, September 17, 2014)]
[Notices]
[Pages 55830-55831]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-22177]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2014-056]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 17, 2014. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records 
Management Services (ACNR), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1799. Email: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for the timely transfer into the 
National Archives of historically valuable records and authorize the 
disposal of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions

[[Page 55831]]

requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Agricultural Marketing Service (DAA-
0136-2014-0002, 3 items, 1 temporary item). Reference copies of annual 
summaries of market news reports and statistical detailed quotations. 
Proposed for permanent retention are the record copies of annual 
summaries and statistical detailed quotations.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2014-0002, 11 items, 9 temporary items). 
Records include source documents, drawings, and working files used for 
the creation of nautical charts and maps. Proposed for permanent 
retention are chart history files supplementing published maps and 
charts.
    3. Department of Defense, Defense Finance and Accounting Service 
(DAA-0507-2014-0001, 5 items, 5 temporary items). Case files, reports, 
and tracking logs of internal investigations of administrative and 
criminal misconduct allegations. Also included are records related to 
assistance provided to investigation units in other agencies.
    4. Department of Defense, Defense Health Agency (DAA-0330-2014-
0012, 1 item, 1 temporary item). Master files of an electronic 
information system used to support wounded military patient 
transportation and medical care.
    5. Department of Homeland Security, Agency-wide (DAA-0563-2013-
0002, 2 items, 2 temporary items). Reports relating to situational 
awareness and suspicious activity.
    6. Department of Homeland Security, Transportation Security 
Administration (N1-560-12-14, 7 items, 7 temporary items). Records 
related to background checks for non-U.S. citizens who pursue flight 
training.
    7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (DAA-0436-2013-0004, 1 item, 1 temporary item). Master files 
of an electronic information system used to track and analyze gangs and 
gang activity.
    8. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (DAA-0436-2013-0006, 2 items, 2 temporary items). Records 
related to security of executive staff, including threat assessments 
and reports.
    9. Department of Justice, Executive Office for Immigration Review 
(DAA-0582-2014-0002, 4 items, 4 temporary items). Bond proceeding files 
of detained immigrants.
    10. Department of Labor, Employment and Training Administration 
(DAA-0369-2013-0003, 2 items, 2 temporary items). Grant files and 
related working papers.
    11. Department of State, Office of the Chief of Protocol (DAA-0059-
2014-0008, 2 items, 1 temporary item). Records of the Diplomatic 
Partnership Division including cultural events working files, 
correspondence, research material, and other administrative 
documentation. Proposed for permanent retention are the program files.
    12. Department of Transportation, Federal Transit Administration 
(N1-408-12-2, 2 items, 2 temporary items). Inputs and master files of 
an electronic information system used to track grant activities.
    13. Department of Transportation, National Highway Traffic Safety 
Administration (DAA-0416-2012-0005, 1 item, 1 temporary item). Master 
files of an electronic information system used to track impaired-
driving data.
    14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0004, 27 items, 27 temporary items). Administrative records of the 
Criminal Investigation office including equipment inventories, 
correspondence files, internal control documents, and other related 
materials.
    15. Central Intelligence Agency, Agency-wide (N1-263-14-1, 1 item, 
1 temporary item). Record copies of email of all agency personnel who 
are not in senior leadership positions.
    16. National Archives and Records Administration, Government-wide 
(DAA-GRS-2014-0005, 18 items, 18 temporary items). General Records 
Schedule for records of ethics program offices.
    17. National Archives and Records Administration, Research Services 
(N2-59-14-1, 1 item, 1 temporary item). Records of the Department of 
State including galley proofs of external publications relating to the 
Department of State, correspondence related to the publications, and 
reviews of legislation and legislative reports. These records were 
accessioned to the National Archives but lack sufficient historical 
value to warrant continued preservation.
    18. National Archives and Records Administration, Research Services 
(N2-84-14-2, 1 item, 1 temporary item). Records of the Department of 
State including bound volumes of circulars sent by the Department of 
State to American diplomatic and consular posts. These records were 
accessioned to the National Archives but lack sufficient historical 
value to warrant continued preservation.
    19. Securities and Exchange Commission, Agency-wide (DAA-0266-2014-
0004, 5 items, 4 temporary items). Records include office-level 
policies, supplemental procedures, and background files. Proposed for 
permanent retention are internal policy regulations.

    Dated: September 11, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-22177 Filed 9-16-14; 8:45 am]
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