[Federal Register Volume 79, Number 180 (Wednesday, September 17, 2014)]
[Notices]
[Pages 55830-55831]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-22177]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2014-056]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
October 17, 2014. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of historically valuable records and authorize the
disposal of all other records after the agency no longer needs them to
conduct its business. Some schedules are comprehensive and cover all
the records of an agency or one of its major subdivisions. Most
schedules, however, cover records of only one office or program or a
few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
[[Page 55831]]
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of Agriculture, Agricultural Marketing Service (DAA-
0136-2014-0002, 3 items, 1 temporary item). Reference copies of annual
summaries of market news reports and statistical detailed quotations.
Proposed for permanent retention are the record copies of annual
summaries and statistical detailed quotations.
2. Department of Commerce, National Oceanic and Atmospheric
Administration (DAA-0370-2014-0002, 11 items, 9 temporary items).
Records include source documents, drawings, and working files used for
the creation of nautical charts and maps. Proposed for permanent
retention are chart history files supplementing published maps and
charts.
3. Department of Defense, Defense Finance and Accounting Service
(DAA-0507-2014-0001, 5 items, 5 temporary items). Case files, reports,
and tracking logs of internal investigations of administrative and
criminal misconduct allegations. Also included are records related to
assistance provided to investigation units in other agencies.
4. Department of Defense, Defense Health Agency (DAA-0330-2014-
0012, 1 item, 1 temporary item). Master files of an electronic
information system used to support wounded military patient
transportation and medical care.
5. Department of Homeland Security, Agency-wide (DAA-0563-2013-
0002, 2 items, 2 temporary items). Reports relating to situational
awareness and suspicious activity.
6. Department of Homeland Security, Transportation Security
Administration (N1-560-12-14, 7 items, 7 temporary items). Records
related to background checks for non-U.S. citizens who pursue flight
training.
7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and
Explosives (DAA-0436-2013-0004, 1 item, 1 temporary item). Master files
of an electronic information system used to track and analyze gangs and
gang activity.
8. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and
Explosives (DAA-0436-2013-0006, 2 items, 2 temporary items). Records
related to security of executive staff, including threat assessments
and reports.
9. Department of Justice, Executive Office for Immigration Review
(DAA-0582-2014-0002, 4 items, 4 temporary items). Bond proceeding files
of detained immigrants.
10. Department of Labor, Employment and Training Administration
(DAA-0369-2013-0003, 2 items, 2 temporary items). Grant files and
related working papers.
11. Department of State, Office of the Chief of Protocol (DAA-0059-
2014-0008, 2 items, 1 temporary item). Records of the Diplomatic
Partnership Division including cultural events working files,
correspondence, research material, and other administrative
documentation. Proposed for permanent retention are the program files.
12. Department of Transportation, Federal Transit Administration
(N1-408-12-2, 2 items, 2 temporary items). Inputs and master files of
an electronic information system used to track grant activities.
13. Department of Transportation, National Highway Traffic Safety
Administration (DAA-0416-2012-0005, 1 item, 1 temporary item). Master
files of an electronic information system used to track impaired-
driving data.
14. Department of the Treasury, Internal Revenue Service (DAA-0058-
2014-0004, 27 items, 27 temporary items). Administrative records of the
Criminal Investigation office including equipment inventories,
correspondence files, internal control documents, and other related
materials.
15. Central Intelligence Agency, Agency-wide (N1-263-14-1, 1 item,
1 temporary item). Record copies of email of all agency personnel who
are not in senior leadership positions.
16. National Archives and Records Administration, Government-wide
(DAA-GRS-2014-0005, 18 items, 18 temporary items). General Records
Schedule for records of ethics program offices.
17. National Archives and Records Administration, Research Services
(N2-59-14-1, 1 item, 1 temporary item). Records of the Department of
State including galley proofs of external publications relating to the
Department of State, correspondence related to the publications, and
reviews of legislation and legislative reports. These records were
accessioned to the National Archives but lack sufficient historical
value to warrant continued preservation.
18. National Archives and Records Administration, Research Services
(N2-84-14-2, 1 item, 1 temporary item). Records of the Department of
State including bound volumes of circulars sent by the Department of
State to American diplomatic and consular posts. These records were
accessioned to the National Archives but lack sufficient historical
value to warrant continued preservation.
19. Securities and Exchange Commission, Agency-wide (DAA-0266-2014-
0004, 5 items, 4 temporary items). Records include office-level
policies, supplemental procedures, and background files. Proposed for
permanent retention are internal policy regulations.
Dated: September 11, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-22177 Filed 9-16-14; 8:45 am]
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