[Federal Register Volume 79, Number 141 (Wednesday, July 23, 2014)]
[Notices]
[Pages 42835-42836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2014-17310]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2014-044]
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 22, 2014. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: [email protected].
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, Records
Management Services (ACNR), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1799. Email: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval. These schedules provide for the timely transfer into the
National Archives of historically valuable records and authorize the
disposal of all other records after the agency no longer needs them to
conduct its business. Some schedules are comprehensive and cover all
the records of an agency or one of its major subdivisions. Most
schedules, however, cover records of only one office or program or a
few series of records. Many of these update previously approved
schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit
[[Page 42836]]
level as well as their disposition. If NARA staff has prepared an
appraisal memorandum for the schedule, it too includes information
about the records. Further information about the disposition process is
available on request.
Schedules Pending
1. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2014-0013, 1 item, 1 temporary item). Master files of an
electronic information system used to provide continuous updates and
evaluation of personnel security clearances.
2. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0006, 10 items, 10 temporary items). Records used to facilitate
procurement actions, including customer, contract, financial, and
transportation data.
3. Department of Defense, Defense Logistics Agency (DAA-0361-2014-
0007, 1 item, 1 temporary item). Records certifying that confined
spaces are safe for entry.
4. Department of Defense, Office of Inspector General (DAA-0509-
2014-0003, 1 item, 1 temporary item). Tracking logs for copies of
classified information.
5. Department of Health and Human Services, Office of the Assistant
Secretary for Preparedness and Response (DAA-0468-2014-0001, 3 items, 3
temporary items). Records related to safety training and medical
credential verification for medical personnel who respond to public
health emergencies.
6. Department of Health and Human Services, Office of the Assistant
Secretary for Preparedness and Response (DAA-0468-2014-0002, 2 items, 2
temporary items). Working files and master files of an electronic
information system relating to mortuary services during public health
emergencies.
7. Department of Justice, Drug Enforcement Administration (DAA-
0170-2014-0004, 1 item, 1 temporary item). Master files of an
electronic information system containing registration applications for
the manufacture and distribution of controlled substances.
8. Department of Justice, United States Marshals Service (DAA-0527-
2013-0013, 7 items, 2 temporary items). Records of the Historian's
Office including routine program files and working papers. Proposed for
permanent retention are agency historical materials, program files,
historical photographs, publications, and source materials.
9. Department of Labor, Employment and Training Administration (N1-
369-09-2, 1 item, 1 temporary item). Master files of an electronic
information system used to track, manage, and review grant records.
10. Department of Transportation, Federal Highway Administration
(N1-406-11-3, 6 items, 4 temporary items). Master files of an
electronic information system used to report performance data on the
highway system. Proposed for permanent retention are processed data
files and spatial data files.
11. Department of Transportation, National Highway Transportation
Safety Administration (N1-416-11-6, 3 items, 1 temporary item). Master
files of an electronic information system containing vehicle safety
equipment and component test data. Proposed for permanent retention are
master files of electronic information systems containing vehicle test
data and biomechanical test data.
12. Department of Transportation, Office of Inspector General (DAA-
0398-2013-0001, 33 items, 25 temporary items). Comprehensive schedule
covering various administrative records relating to the office's policy
and organization, correspondence, investigations, audits, legal
affairs, and publicity. Proposed for permanent retention are reports
and transcripts of testimonies to Congress, speeches of the Inspector
General, directives, organizational files, investigative case files of
significant value, final audit reports, and press releases.
13. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0009, 5 items, 4 temporary items). Records related to the coordination
of information and technology resources and systems, including system
maintenance activities, information technology infrastructure
maintenance, and information systems security functions. Proposed for
permanent retention are historically significant information technology
management records.
14. Library of Congress, Agency-wide (DAA-0297-2014-0011, 10 items,
9 temporary items). Records relating to outreach activities, including
event planning files, marketing files, tour and visitor service files,
and exhibition production files. Proposed for permanent retention are
records documenting approval and content of exhibits produced by the
Library.
15. Library of Congress, Agency-wide (DAA-0297-2014-0013, 2 items,
1 temporary item). Development administrative files. Proposed for
permanent retention are development program files documenting official
actions of donor groups and other fundraising activities.
16. Office of Personnel Management, Human Resource Solutions (DAA-
0478-2014-0008, 2 items, 2 temporary items). Records relating to
agency-sponsored scholarship and internship programs.
Dated: July 16, 2014.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2014-17310 Filed 7-22-14; 8:45 am]
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